Human Resource Services
Forms and Publications
AlphabeticalA | B | C | D | E | F | G | H | I | L | M | N | O | P | R | S | T | V | W By UserApplicants | New Employees | Current Employees | Employees in transition DepartmentAcademic Personnel | Awards & Recognition | Benefits | Classification & Compensation | Education Opportunities | Leave | Performance Appraisals | Recruitment & Staffing | Retirement | Training | Workers' Compensation PublicationsNew Employee Guide | Current Training Catalog | Equity and Diversity Harassment Brochure |
A
- Academic Personnel Fellowship Payments Procedure (PDF)
- Academic Personnel Transaction (250) Form | Instructions
- Academic Personnel Transaction Form for Faculty Paid from AEF (251)
- Academic Staff Biographical Information Sheet (270)
- Additional Pay Earnings Codes
- Alternate Work Location Agreement
- Application, Commercial Motor Vehicle Operator
- Application for Employment, OPS
B
C
- Certification of Health Care Provider for Employee's Serious Health condition (FMLA)
- Certification of Health Care Provider for Family Member's Serious Health Condition (FMLA)
- Certification of Qualifying Exigency for Military Family Leave (FMLA)
- Certification for Serious Injury or Illness of Covered Serivcemember (FMLA)
- Checklist for Academic Personnel New Hires, Including OPS Faculty
- Checklist for TEAMS and General/Student OPS New Hires
- Child Labor Law Certification For Employees Under Age 18
- Commercial Motor Vehicle Operator Application
- Commercial Motor Vehicle Operator Drug Testing Authorization
- Commercial Motor Vehicle Operator Drug Testing Incident Report
- Commercial Motor Vehicle Operator Drug Testing Payment Authorization
- Commercial Motor Vehicle Operator Drug Request for Information
D
- Disclosure of Outside Activities and Financial Interests (OAA-GA-L-267)
- Distribution Eligibility Guide for Employees
- Drug Testing Incident Report (Reasonable Suspicion)
E
- Emergency Contact and Campus Directory Information
- Employee Education Program Online Application
- Employee Exit Checklist
- Employee Statement for Hardship Withdrawals
- Equity & Diversity - Complaint Form
- Equity & Diversity Harassment Brochure
- Excluded Employee's Time Record
- Experience and Education Verification
- Exemption to Post a State Faculty Line
- Exemption Request for Health Science Center Form (for hiring)
- Extended Leave of Absence
F
- Family Medical Leave Administration Designation Notice
- Fellowship Memorandum of Understanding
- FICA Alternative Enrollment Form (BENCOR)
- FICA Alternative Plan Distribution Form
- Florida Retirement System Certification Form
- Foreign National Tax Information
- "Four-In-One" Form
G
H
- Hiring Checklist for Teams, USPS and OPS
- Hiring Checklist for Academic Personnel
- Hiring Matrix
- Hiring within UF: When to terminate or edit an existing job
I
- I-9 Form, Employment Eligibility Verification
- Intermittent Leave Application, 2010-11
- Intermittent Leave Application, 2011-12
L
- Leave, Application for
- Leave of Absence, Extended
- Letter of Offer to TEAMS Exempt Employees
- Letter of Offer to TEAMS Non-Exempt Employees
- Letter of Offer for a Time-limited TEAMS Exempt Appointment
- Letter of Offer for a Time-limited TEAMS Non-Exempt Appointment
- Lump Sum Payment Authorization
M
N
- Nepotism Sample Memorandum
- New Hire Checklist—Academic Personnel
- New Hire Checklist—TEAMS and OPS General/Student
- New Hire Demographic Form
- Notice of Appointment (TEAMS)
O
- OPS Application for Employment
- Optional Retirement Program Enrollment Form (ORP-16)
- Optional Retirement Program (ORP) Change Form (ORP-16A)
- Optional Retirement Program (ORP) Employee Termination Form (ORP-ETF)
- Outside Activities and Financial Interests (OAA-GA-L-267), Disclosure of
P
- Parental/Guardian Authorization for Treatment of Minors (under age 18)
- Payroll Forms Checklist for New TEAMS Employees
- Payments of Foundation Supplements Form | Instructions
- Performance Appraisal Form for TEAMS Non-Exempt, USPS Non-Exempt and USPS Exempt
- Performance Appraisal form for TEAMS Exempt Employees (For use with Microsoft Word version 2007)
- Performance Appraisal form for TEAMS Exempt Employees (For use with Microsoft Word version 2003 or earlier)
- Personnel Action/Other Personnel Services (255) Form | Instructions
- Position Description Form
- Position Vacancy Announcement Change Request Form (Office of the Provost)
- Post-/Pre-Doctoral Fellowship Form
- Professional Development/Sabbatical Leave Programs Application (Office of the Provost)
- Provisional Status Appointment (contact Recruitment and Staffing)
R
- Race and Ethnicity Survey
- Record of Volunteer Service
- Rehire Exception Request Form
- Remote Hire Notary Form
- Request for Approval of Additional University Employment and State of Florida Employment (HR-600)
- Request for Approval of Perquisite or Sale of Goods and Services form HR-400
S
- Salary Reduction Agreement for 403(b) Plans - Tax-Deferred 403(b) | Roth 403(b)
- Sick Leave Pool Membership Application
- Sick Leave Pool Credits, Application to use
- Special Pay Increase Request
- Special Pay Plan Enrollment Form
- Special Pay Plan Make Whole Request
- Student Employment Checklist
- Superior Accomplishment Awards Nomination
T
- TEAMS and USPS Employee Handbook
- TEAMS and General/Student OPS New Hire Checklist
- TEAMS Contract (Notice of Appointment)
- TEAMS Enrollment 2011-12
- Guidelines and Information Regarding Tenure, Permanent Status, and Promotion Process (Office of the Provost)
- Time Card, Included Employee's
- Training Catalog
V
W
Applicants
New Employees
- Benefits Acknowledgement Form
- Checklist for Academic Personnel New Hires, Including OPS Faculty
- Checklist for TEAMS and OPS General/Student New Hires
- Disclosure of Outside Activities and Financial Interests (OAA-GA-L-267)
- Direct Deposit
- New Employee Guide
Current Employees
- Application for Leave (for employees unable to access the UF Portal)
- Certification of Health Care Provider
- Commercial Motor Vehicle Operator Drug Testing Incident Report
- Disclosure of Outside Activities and Financial Interests (OAA-GA-L-267)
- Emergency Contact and Campus Directory Information
- Institutional Equity & Diversity - Complaint Form
- Institutional Equity & Diversity Harassment Brochure
- Excluded Employee's Time Record
- Extended Leave of Absence
- Intermittent Leave Application 2008-09
- Intermittent Leave Application, 2007-08
- Sick Leave Pool Membership Application
- Sick Leave Pool Credits, Application to use
- Time Card (for employees unable to access the UF Portal)
- Training Catalog
- W-4 Form
Employees in transition
Academic Personnel
- Academic Personnel Transaction (250) Form | Instructions
- Academic Personnel Transaction Form for Faculty Paid from AEF (251)
- Academic Staff Biographical Information Sheet (270)
- Checklist for Academic Personnel New Hires, Including OPS Faculty
- Disclosure of Outside Activities and Finacial Interests (Office of the Provost)
- Employee Exit Checklist (AA-700-98)
- Fellowship Memorandum of Understanding
- GAU Contract (2011-14)
- Payments of Foundation Supplements Form | Instructions
- Personnel Action/Other Personnel Services (255) Form | Instructions
- Position Vacancy Announcement Change Request Form (Office of the Provost)
- Post-/Pre-Doctoral Fellowship Form
- Professional Development/Sabbatical Leave Programs Application (Office of the Provost)
- Guidelines and Information Regarding Tenure, Permanent Status, and Promotion Process (Office of the Provost)
Awards and Recognition
Benefits
State of Florida Sponsored Plan Brochures and Forms
Brochures and forms: (use 2011 forms for current year transactions; 2012 Open Enrollment forms and brochures coming soon)
Click on this link for access to all state sponsored benefit enrollment and claim forms including: Health, FSAs and HSAs, Group Life, Supplemental Benefits. It also contains publications for state plans to include but not limited to: Group Health PPO & HMO’s, FSA/HSA Reference Guides, Group Life, Short Term Disability, Dental, Vision, and Additional Supplemental Brochures.
UF-Sponsored Plan Brochures and Forms
- Personal Accident Insurance Brochure
- Personal Accident Insurance Enrollment
- Domestic Partner Application
- Domestic Partner Status Change Form
- Long Term Disability Enrollment Form (new hires)
- Long Term Disability Special 2011 Open Enrollment Form
- Long Term Disability Special 2011 Open Enrollment (for current enrollees to reduce from 90 to 30 day elimination period)
- UF Group Term Life Insurance Brochure
- UF Group Term Life Insurance Summary
- UF Group Term Life Insurance Enrollment Form (for new hires/updates only)
- Insurance Cancellation Request
Classification and Compensation
- Additional Pay Earnings Codes
- Exemption Request Form
- Health Science Center Exemption Request Form
- Hiring Matrix
- Hiring within UF: When to terminate or edit an existing job
- Position Description Form
- Request for Approval of Additional University Employment and State of Florida Employment (HR-600)
- Request for Approval of Perquisite or Sale of Goods and Services form HR-400
- Special Pay Increase Request
Education Opportunities
Leave
- Application for Leave
- Intermittent Leave Application, 2010-11
- Intermittent Leave Application, 2011-12
- Application, Sick Leave Pool Membership
- Application to use Sick Leave Pool Credits
- Balance Adjustment Form
- Certification of Health Care Provider for Employee's Serious Health condition (FMLA)
- Certification of Health Care Provider for Family Member's Serious Health Condition (FMLA)
- Certification of Qualifying Exigency for Military Family Leave (FMLA)
- Certification for Serious Injury or Illness of Covered Servicemember (FMLA)
- Excluded Employee's Time Record
- Extended Leave of Absence
- Family Medical Leave Administration Designation Notice
- Time Card, Included Employee's
Performance Appraisals
- Performance Appraisal Form for TEAMS Non-Exempt, USPS Non-Exempt and USPS Exempt
- Performance Appraisal form for TEAMS Exempt Employees (For use with Microsoft Word version 2007)
- Performance Appraisal form for TEAMS Exempt Employees (For use with Microsoft Word version 2003 or earlier)
Recruitment & Staffing
- Background Screening Request
- Benefits Acknowledgement
- Child Labor Law Certification For Employees Under Age 18
- Emergency Contact and Campus Directory Information
- Experience and Education Verification
- Foreign National Tax Information
- HR-50 "Four-In-One" Form (Loyalty Oath, Intellectual Property Agreement, Substance Questionnaire, and Florida Retirement Plan Form)
- I-9 Form, Employment Eligibility Verification
- New Hire Demographic Form
- OPS Employment Application
- Remote Hire Notary Form
- TEAMS non-exempt letter of offer
- TEAMS Notice of Appointment
- TEAMS and General/Student OPS New Hire Checklist
- Veteran Status Survey
- W-4 Form
- W-5 Form (Earned Income Credit)
- W-5 Earned Income Credit Acknowledgement Form
Retirement
Forms
- Employee Statement for Hardship/Loan Withdrawals
- FICA Alternative Distribution Form
- FICA Alternative Enrollment Form (BENCOR)
- Florida Retirement System Certification Form
- Optional Retirement Program Enrollment Form (ORP-16)
- Optional Retirement Program (ORP) Change Form (ORP-16A)
- Optional Retirement Program (ORP) Employee Termination Form (ORP-ETF)
- Optional Retirement Plan (ORP) Notice Regarding Distributions
- ORP and 403b Providers Listing
- Salary Reduction Agreement for 403(b) Plans - Tax-Deferred 403(b) | Roth 403(b)
- Special Pay Plan Enrollment Form
- Special Pay Plan Make Whole Request
Brochures and Guides
- 403(b) Plan
- After You Retire
- Distribution Eligibility Guide for Employees
- DROP Brochure
- FICA Alternative Brochure
- FRS Disability Benefits
- FRS Survivor Benefits
- In-State and Out-of-State Service
- Preparing to Retire
- Regular Class Retirement Guide
- Retirement Plan Contributions: Paycheck Deductions beginning July 2011
- Senior Management Service Class Retirement Guide
- Special Risk Class Retirement Guide
- State University System Comparison brochure
- What Retirement Option Should You Choose?
- 2008 Schedule of Retirement Benefit Payments
- 2009 Schedule of Retirement Benefit Payments
- Retirement Tutorial presentation
- myFRS Termination Kit
Training
Workers' Compensation
- Commercial Motor Vehicle Operator Application
- Commercial Motor Vehicle Operator Drug Testing Authorization
- Commercial Motor Vehicle Operator Drug Testing Incident Report
- Commercial Motor Vehicle Operator Drug Testing Payment Authorization
- Commercial Motor Vehicle Operator Drug Request for Information
- Parental/Guardian Authorization for Treatment of Minors (under age 18)
- Record of Volunteer Service