President Machen addresses upcoming fiscal year’s budget

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State of Florida minimum wage to increase

All pay increases due to the new state minimum wage will be processed by Human Resource Services effective June 1, 2011. The pay increase will be reflected on the June 17 paycheck, and can be viewed by affected employees in myUFL by navigating to My Self Service > Payroll and Compensation > View Paycheck.

Effective July 1, 2010, the University of Florida’s minimum hourly wage for TEAMS and USPS employees is $9.75 per hour.

If you have questions, please contact Classification and Compensation at (352) 392-2477 or compensation@ufl.edu. For questions regarding Student Employment, please contact Monica Pestana or Jessica Friesen at (352) 392-0296 or Student_Employment@sfa.ufl.edu.

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Welcome to myUFL Financials, Version 9.1!

Queries in need of migration will continue to be accepted through the end of May as well. If you find you are in need of a query from the former system that has not migrated to the new one, please submit your request to askgrady@ufl.edu by the end of May.

A new My Personalizations Tutorial is now available online. By using the My Personalizations tool, you can customize various aspects of your experience in myUFL. In this tutorial, you’ll learn to adjust how to use the Tab key on your keyboard to navigate through the screen, set the maximum number of rows to view when you click a View All link, and activate or deactivate the Type Ahead feature.

Know someone who’s still struggling to understand the new system? Please encourage him or her to view the Look and Feel Tutorial, also available online. A final iPod drawing was held on May 6. Congratulations to the last group of lucky winners!

• Debra Hunter, Office of the Vice President and General Counsel
• Georgia Johnson, College of Medicine
• Shannon Hester, Biotech Development Incubator
• Stanley Beckerdite, Student Government
• Nicole Kelton, College of Medicine
  

Thanks to everyone who contributed to this effort and adjusted to this major system change. Please be sure to continue to visit the Upgrade web site for answers to your questions, resources, updates, and more.

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Preventing Sexual Harassment online training required of employees new and old

To access these tutorials, please login to myUFL and navigate to: My Self Service > Training and Development > Training and Development Home > Online Learning Heading – click  the “Preventing Sexual Harassment” link, and select First Time User or Refresher.

Departmental administrations can run compliance reports on individual or the entire area accessing the Sexual Harassment Training Query Access: MyUFL > Enterprise Reporting > Access Reporting > Special Newsboxes > 62000000 – Division of Human Resources > T&OD Data > Sexual Harassment Report > Access report by UFID or select college or department.

For more information, please contact the Office of Institutional Equity and Diversity at (352) 273-1778.

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Fiscal year-end resources now available

Year-end closing requires the coordinated efforts of Finance and Accounting and campus departments to ensure that all financial activity is accurately recorded. All departments should review and reconcile their ledgers—verifying that all requisitions, invoices, travel expenses, and payroll transactions pertaining to the 2011 fiscal year have been recorded accurately and all corrections have been posted.

Prior to closing, departments should also ensure the accuracy of any outstanding encumbrances (purchase orders and travel authorizations) for the year so budget balances for state funds can be accurately carried forward.

During the month of June, please use the prompted financial reports. If transactions have not appeared or are incorrect, please take the necessary action by the posted deadline to ensure they are posted correctly in the ledger.

Action to be taken may include expense transfers, payroll corrections, deposit corrections, journal entries, or a phone call to the appropriate contact person. (Click on the appropriate link below.)

The objective of the year-end closing is to create an accurate record of financial activity for the entire fiscal year. The following resources are provided to assist in planning for year- end closing:

• Year End Information Document
• Year End Information by Area:
  Asset Management
  Budgets
  General Accounting
  Financial Reporting
  Payroll Distributions
  Purchasing and Disbursements
  Treasury Management
• Year End Schedule
• Year End Workshop
  McCarty Hall D, Room G001
  Tuesday, May 24, 3 to 5 p.m.

At the year-end workshop, staff from Asset Management, the Budget Office, General Accounting, Payroll, Purchasing & Disbursements, and Treasury Management will discuss year-end critical dates and tasks, and will be available to answer any questions. If you are interested in attending the workshop in person or via Polycom (video conference), please e-mail Kimberly Cruce. An IP address and room number must be provided for participation via Polycom. The meeting will also be streamed live online.

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SHCC available to GatorGradCare-covered students not taking summer courses

Graduate students who are not registered for courses during the summer and are confirmed eligible for annual or spring/summer coverage for the 2010-2011 academic year under GatorGradCare may still use the Student Health Care Center during the summer months. Graduate students falling into this category have the following options. Please note that these options do not apply to students who are registered for summer classes and are covered by GatorGradCare.

1. The graduate student confirmed eligible for annual or spring/summer GatorGradCare coverage for the 2010-2011 academic year may pay the summer health fee, which covers office visits and use of the Student Health Care Center Pharmacy. The health fee costs for the summer, paid directly to the Student Health Care Center, are as follows:

Summer A:  $76
Summer B:  $76
Summer C:  $150 (Entire Summer)       
    
The graduate student’s office visits (including office visits to psychiatrists) would be covered by this Health Fee. Once the health fee is paid, the Student Health Care Center benefits under GatorGradCare would be in place. A description of these benefits can be found on page 3 of the GatorGradCare brochure or by calling UnitedHealthcare Student Resources at 1 (800) 996-4698.

If a GatorGradCare graduate student has purchased coverage for a spouse or domestic partner, both the graduate student and the spouse would have to pay the health fee in order for the spouse or domestic partner to be seen at the Student Health Care Center.

2. Student Health Care Center Provider Services: The graduate student confirmed eligible for annual or spring/summer coverage for the 2010-2011 academic year may be seen at the Student Health Care Center without paying the summer health fee. The Student Health Care Center benefits under GatorGradCare would be in place. A description of these benefits can be found on page 3 of the GatorGradCare brochure or by calling UnitedHealthcare StudentResources at 1 (800) 996-4698.  An additional $60 fee will be added to the graduate student’s total bill. This will make the student’s 20% coinsurance amount slightly higher. 

Example: If a student’s total bill was regularly $100, the student would pay 20%, which equals $20. However, an additional $60 will be added to the total bill per visit. So, the total is now $160.  The student will pay 20% of $160, which equals $32. This is not an option for spouses or domestic partners covered under GatorGradCare.

Student Health Care Center Pharmacy Services:  The graduate student confirmed eligible for annual or spring/summer coverage may also use the Student Health Care Center Pharmacy without paying the summer health fee. An additional $10 fee will be charged to the insurance company for the cost of the prescription. The student will still pay the appropriate copay under the GatorGradCare policy for the prescription. This is not an option for spouses or domestic partners covered by GatorGradCare.

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International travel plans?

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Haiti travel policy revised

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©2011 University of Florida Office of Human Resource Services
The InfoGator for Department Administrators is a monthly e-publication produced by the University of Florida’s Office of Human Resource Services. It is distributed electronically to UF faculty and staff and is available online. Please direct questions or comments to its editor, Angie Brown; Human Resource Services; P.O. Box 115006; (352) 392-4626; TDD 800-955-8771. The InfoGator is available in an alternative format upon request.