January 2012

Coming soon: A new UF hiring experience

UF Recruitment and Staffing is pleased to announce a new hiring experience coming in February that will include:

An upgrade to GatorJobs, the UF applicant tracking system
The implementation of GatorStart, an online onboarding system
The creation of GatorResources, a new online resource for employees

Online training is now available for GatorJobs and GatorStart. Employees with current GatorJobs or ePAF security roles will be required to complete online training by March 5, 2012 in order to retain access to the systems. For further details, please visit UF Training and Organizational Development’s course catalog. And look for more information in our February issue.

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Costs of OPS criminal background checks now covered

In March 2011, the University of Florida implemented a formal policy that requires criminal background checks on all new TEAMS and salaried faculty hires, the costs of which were covered by UF’s Office of Human Resource Services (HRS). Criminal background checks conducted on employees that are not covered by the policy, such as student or OPS hires, were paid by the hiring department. However, beginning March 1, 2012—in an effort to support the continuous effort in maintaining and fostering safety and security of students, faculty, and staff at UF—HRS will pay for all criminal background checks for all hires, including internal promotions and internal transfers. Questions? Contact Recruitment and Staffing at (352) 392-2477.

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Schedule of Paydays and Critical Dates for FY 2012-2013 available

A Schedule of Paydays and Critical Dates for Fiscal Year 2012-2013 can now be accessed on the Payroll section of Finance and Accounting’s web site. The schedule includes Time and Labor deadlines as well as Human Resource Services’ deadlines to ensure all supporting documents are received in time for approval for the next payday.

If you have questions, please contact Linda Orfield or Brian Kuhl in University Payroll and Tax Services at (352) 392-1231.

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Tenure, Permanent Status and Promotion workshops offered in March

Two workshops to discuss the preparation of tenure and promotion packets and the university evaluation process for 2012-2013 have been scheduled for late March.

Faculty who will be submitting packets in the fall of 2012, members of this year’s college/unit review boards, new hires, and other interested faculty who may be going through the process in the near future to attend one of these sessions:

Tuesday, March 20, 9 to 11 a.m.
Health Science Center/Shands, Room 6120 (Atrium elevators to 6th Floor)
This workshop will be available to Jacksonville employees via videoconference in the Jax Alumni Auditorium.
Tuesday, March 27, 2 to 4 p.m.
Smathers Library, Room 1A (Library East)

A separate workshop on Tenure and Promotion designed specifically for staff that assist faculty in the process will be held on April 10 from 1:30-5:00pm in room 120 of the HR Building as part of the PRO3 series (PRO324). To register, please login to myUFL and navigate to My Self Service > Training and Development.

To sign up for one of the faculty workshops, please RSVP Ileana McCray. If you have questions about the faculty or staff workshops, please contact Janet Malphurs.

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NEW ONLINE

GatorCare Health Plan
UF and Shands are partnering to create a new health and wellness insurance model for their employees.

GatorResources
Check out this resource page designed for both incoming and current employees.

New Employee Guide
Updated for 2012

myUFL HR/Payroll Upgrade FAQs
Find answers to your questions about this project, slated for completion in the fall of 2012.

2012-13 Payroll Schedule
See related story, at left.

New Instruction Guides and Resources
Cash Expense Refund Tutorial
Cash Handling Tutorial
E2E Journal Entry
Employee without a Social Security
Number
GatorStart: Employee Hire Packet
GatorStart: Section 2 of I-9 for
Departments
Hiring Foreign Nationals

Updated Simulations and Instruction Guides
Hiring at UF: GatorStart and Hire an
    Employee ePAF Simulation | PDF
Unencumbered Vouchers – Paying
    for Wireless Device
    Reimbursements

OTHER NEWS
As always, please be sure to read the regular edition of the InfoGator and share information with employees in your department, as appropriate. Don't miss these important stories...

Verify your benefits deductions for 2012

Training services available for UF faculty and staff to assist students in distress

Flex spending account grace period available through March 15

New process for paying research participants introduced

Portal upgrade to impact my.ufl.edu

©2012 University of Florida Office of Human Resource Services
The InfoGator for Department Administrators is a monthly e-publication produced by the University of Florida’s Office of Human Resource Services. It is distributed electronically to UF faculty and staff and is available online. Please direct questions or comments to its editor, Angie Brown; Human Resource Services; P.O. Box 115006; (352) 392-4626; TDD 800-955-8771. The InfoGator is available in an alternative format upon request.