Careers at UF
Careers at UF is the system to create and manage electronic job postings at the University of Florida. This toolkit provides resources to assist departmental staff when creating/approving a job requisition, reviewing applicants in the system, using the available reports to analyze applicant trends in individual departments, and to find and view postings among many others.
For Hiring Managers
In addition to the recruitment checklists found in this toolkit, the UF Leadership Toolkit features additional recruitment resources for hiring managers such as “How to Write an Effective Job Posting” and “Behavioral Based Interview Questions.” These and other resources are aimed at supporting hiring managers in conducting effective and productive recruiting efforts and can be found in the Cultivate Talent section.
Recruitment & Staffing
To locate your department’s Approver and/or Core HR Recruiter click here.
Careers at UF Web Simulations and Instruction Guides
Overview of Careers at UF
|How To Request a Security Role to Access Careers at UF?||Dept Admin|
|Can Non UF Employees Use the Careers at UF System?||Dept Admin|
|What Do These Icons and Flags Mean to My Recruitment Process?||Dept Admin/Hiring Manager|
|Careers at UF: What Do These Terms Mean?||Dept Admin|
Advertising the Job Position
|How Do I Find a Position Number to Create a Job Requisition?||Dept Admin||Simulation|
|As an Approver, What’s My Role in Posting a Job Requisition?||Dept Admin||Simulation|
|How Do I Post a Job in Careers at UF?||Dept Admin||Simulation|
|How Do I Post OPS and Post Doc Positions in Careers at UF?||Dept Admin|
|How Do I Use the Reference Collection Feature in Careers at UF?||Dept Admin|
|How Do I Navigate the Careers at UF System as an Originator/Approver?||Dept Admin|
|Why Should I Change an Applicant’s Status?||Dept Admin||Simulation|
|How to Manage My Job List?||Dept Admin||Simulation|
|How is the Export Action Helpful?||Dept Admin||Simulation|
|As a Hiring Manager, How Do I Change Statuses in my Applicant Pool?||Hiring Manager|
|What Can I Do In the System as a Hiring Manager?||Hiring Manager||Simulation|
|How Do I Review the Applicant Pool?||Hiring Manager||Simulation|
|How Do I View Reference Letters and Edit References in Careers at UF?||Dept Admin/Hiring Manager|
|I’m a Search Committee Member: How Do I Review the Applicant Pool?||Search Committee|
|Why Should I Use the Applicant Statuses During My Recruitment Process?||Dept Admin/Hiring Manager|
|How Do I Finalize My Recruitment Process?||Dept Admin|
|What Positions Are Eligible for Veteran’s Preference?||Excel|
|When Should I Use the Communication Templates in Careers at UF?|
|Recruitment Checklist – Faculty|
|Recruitment Checklist – OPS Adjunct Faculty|
|Recruitment Checklist – Post Doc Associate|
|Recruitment Checklist – TEAMS Exempt|
|Recruitment Checklist – TEAMS Non-Exempt|
To register for online courses in myTraining, navigate to mytraining.hr.ufl.edu. From the myTraining Dashboard, you can search for courses using the Activity Search field in the upper left hand corner. Just type the course name, course ID or a keyword and then click Search.
After you’ve registered for training, your current enrollments display in the Training list found on the Dashboard page. To begin an online course, click the green Start button.
You can also access myTraining from myUFL using the following navigation:
Main Menu > My Self Service > Training and Development > myTraining
- PST098: Careers at UF
This course covers the Careers at UF job requisition system that departments at UF use to post positions online for hire. Learn how to create and process job requisitions for your department. Understand approval workflow and how an applicant uses the system to search for jobs and submit applications.This is a required course for those who will need to request the roles of UF_N_JRQ Department Req Orig (Originator) or UF_N_JRQ Department Req Appr (Approver). Individuals who will be Originators in Careers at UF must complete PST098 Careers at UF before requesting the Originator or Approver role in myUFL. The individuals who typically serve in the Originator or Approvers roles are department administrators, administrative assistants, and office managers.
For all Careers at UF actions* you need the following security roles:
- The Originator security role: UF_N_JRQ Department Req Orig
- The Approver security role: UF_N_JRQ Department Req Appr
* Exception: for approving requisitions you must have Approver security role – UF_N_JRQ Department Req Appr
Please note you must complete the PST098: Careers at UF class before you can receive security to become an Originator or Approver.
- Recruitment & Staffing: 392-2477 (TEAMS, USPS, Non-student OPS) email@example.com
- Classification & Compensation: 392-2477 (TEAMS, USPS)
- Student Employment: 392-0296
- Academic Personnel: 392-2477 (Faculty)
- Provost Office, Faculty Development: 392-6004 (Faculty)
- UF Help Desk (for technical problems): 392-HELP firstname.lastname@example.org