Hiring and Additional Pay

 

 

 


Web Simulations and Instruction Guides

GatorStart

GatorStart: Employee Hire Packet Simulation
GatorStart: Section 1 of I-9 for Departments PDF
GatorStart: Section 2 of I-9 for Departments Simulation PDF
Section 3 of I-9 for Departments PDF

Hiring

Hiring at UF: GatorStart and Hire an Employee ePAF Simulation PDF
Hiring Foreign Nationals With or Without SSNs PDF
Reverifying Employment Authorizations for Existing Employees PDF

Using Additional ePAF forms

Uploading Documents to ePAFs PDF
Fellows in ePAF PDF
Promote an Employee through ePAF Simulation PDF
Resubmit an ePAF Simulation
Providing Additional Pay Within a Department Simulation PDF
Providing Additional Pay Outside of a Department Simulation PDF
Additional Payment Policy and Earnings Code Guide PDF

Additional Reports and Guides

Health Assessments: Department Next Exam Report PDF
Paying for Wireless Reimbursements PDF
UF Faculty Compliance Report PDF
UF Graduate Letters of Appointment PDF

Training

To register for online courses in myTraining, navigate to mytraining.hr.ufl.edu. From the myTraining Dashboard, you can search for courses using the Activity Search field in the upper left hand corner. Just type the course name, course ID or a keyword and then click Search.

After you’ve registered for training, your current enrollments display in the Training list found on the Dashboard page. To begin an online course, click the green Start button.

You can also access myTraining from myUFL using the following navigation:
Main Menu > My Self Service > Training and Development > myTraining



PST093 Introducing GatorStart
This course will introduce GatorStart, the online system designed for employee onboarding. The course includes preparation and submission of the Hire an Employee ePAF, and completion of the new electronic I-9 form to ensure U.S. employment eligibility.
NOTE:  You do NOT need to retake PST093 as part of the HR/Payroll Upgrade if you have already completed it.

PST920 Managing ePAF 9.1
This course reviews how to complete position and job actions through electronic Personnel Action Forms (ePAF) in myUFL. The session also covers policy and procedure for preparing the Additional Pay ePAF and how to obtain a UFID for a “non-employee” using the Person of Interest ePAF.

Security Roles

Lists and descriptions of all UF security roles may be found on the Identity & Access Management website.

UF_EPAF_Department Admin  

  • Enter job actions for employees, such as hires, rehires, job changes, leaves of absence, terminations, leave cash–outs, and additional pay.
  • Enter position actions for Faculty, TEAMS, and USPS such as FTE changes, position description updates, reclassifications, adding a new position.
  • View personal information and job data for employees
  • Review medical exam results
  • View workforce reports in Enterprise Reporting

NOTE:  This role cannot be approved for someone who also has the UF_EPAF_Level 1 APPROVER role without core office (HR) approval.

UF_EPAF_Level 1 Approver

  • Approve, deny, or recycle submissions for job actions, such as hires, rehires, job changes, leaves of absence, terminations, leave cash–outs, and additional pay.
  • Approve, deny, or recycle submissions for Faculty, TEAMS, and USPS position actions such as FTE changes, position description updates, reclassifications, adding a new position.
  • View personal information and job data for employees
  • View workforce reports in Enterprise Reporting

NOTE:  This role cannot be approved for someone who also has the UF_EPAF_Department Admin role without core office (HR) approval.

IMPORTANT:  Completion of PST093 Introducing GatorStart and PST920 Managing ePAF 9.1 is required to obtain/retain the UF_EPAF_Department Admin or UF_EPAF_Level 1 Approver security role.

Other Resources

For system status information, please review the Alert Notices web page

Contact Information

  • Recruitment & Staffing: 392-2477 (TEAMS, USPS, Non-student OPS)
  • Academic Personnel: 392-2477 (Faculty, Fellowships, Grad Students, House Staff)
  • Student Employment: 392-0296 (Students)
  • Payroll & Tax Services: 392-1231 (Foreign Nationals)
  • UF Help Desk: 392-HELP