myUF Payment Solutions

In an effort to streamline, digitize and automate the processing of invoices and vouchering, the Office of the CFO and UF Disbursements are introducing a new Accounts Payable solution—myUF Payment Solutions.

Targeted to go-live March 1, myUF Payment Solutions will provide a new supplier portal in myUFL that will enable electronic vouchers to flow directly from vendors to UF Disbursements, eliminating extra steps and reducing paper in the process.

 

 


Web Simulations and Instruction Guides

Online Journal Entry

Overview of myUF Payments Simulation PDF
Using Inbox  Simulation PDF
Viewing and Annotating an Imaged Invoice  Simulation PDF
Using Search to Research an Invoice in the System Simulation PDF
Preview and Route an Invoice from the Inbox Simulation PDF
Reviewing the Invoice Header Simulation PDF
Approving an Invoice for an Asset Simulation PDF
Using an Allocation Spreadsheet Simulation PDF
Routing an Invoice Simulation PDF
Rejecting an Invoice (For Secondary Approvers) Simulation PDF
Creating a Check Request for an Unencumbered Payment that Doesn’t Have an Invoice Simulation PDF
Creating a Check Request to Transfer Foundation Funds Simulation PDF
Approving an Invoice for an Unencumbered Payment (Split Distribution Example) Simulation PDF
Approving an Invoice for an Encumbered Payment (Allocating Additional Funds Example) Simulation PDF
Approving an Amount Only Purchase Order Simulation PDF

Training

To register for online courses in myTraining, navigate to mytraining.hr.ufl.edu. From the myTraining Dashboard, you can search for courses using the Activity Search field in the upper left hand corner. Just type the course name, course ID or a keyword and then click Search.

After you’ve registered for training, your current enrollments display in the Training list found on the Dashboard page. To begin an online course, click the green Start button.

You can also access myTraining from myUFL using the following navigation:
Main Menu > My Self Service > Training and Development > myTraining


  • PST967 myUF Payments for Reviewers
    This interactive session reviews the topics and skills necessary to review invoices in the myUF Payment Solutions system. This course is required for  employees requesting the UF_AP_Reviewer role, which enables users to find existing vouchers, annotate invoice images, route invoices to users, add supporting docs to invoices and vouchers, and view vendors.
  • PST970 myUF Payments for Approvers
    This interactive session reviews the topics and skills necessary to approve invoices in the myUF Payment Solutions system. This course (along with PST956 Online Journal Entry) is required foremployees requesting the UF_AP_Approver security role, which enables users to find existing vouchers, annotate invoice images, route invoices to users, view vendors, add GL allocations to invoices, approve invoices for payments, enter check requests for unencumbered payments, amend ChartFields and budget check vouchers, add supporting docs to invoices and vouchers, create expense journals, and submit vouchers for payment.

Security Roles

Lists and descriptions of all UF security roles may be found on the Identity & Access Management website.

  • UF_AP_Reviewer: For performing reviewer functions in myUF Payment Solutions

UF_AP_Approver: For performing approver functions in myUF Payment Solutions
NOTE:  This security role also grants access needed to create expense general ledger journal entries.  Therefore completion of PST956 Online Journal Entry is also required for this role.

Other Helpful Information

 Contact Information

University Disbursement Services Email:

Phone: (352) 392-1241