Online Promotion and Tenure

Academic Personnel

352.392.2477 | website

After two years of development and piloting, the Office of the Provost has introduced a new workflow and opened a new online system for its annual promotion and tenure process. Read these Frequently Asked Questions and see below for updated simulations and instruction guides.

If you have questions regarding the OPT system that are not addressed in one of the resources listed below, please visit the Office of the Provost website or contact either Angel Kwolek-Folland, associate provost for Academic Affairs, at (352) 392-4792, or Janet Malphurs, assistant director for Academic Personnel, at (352) 273-1737.


Web Simulations and Instruction Guides

Candidates

Indicating Candidate Designee Simulation PDF
Downloading & Completing Packet Template Simulation PDF
Uploading & Certifying Faculty Template Packet Simulation PDF
Adding Documents to Section 33 Simulation PDF
Candidate Response to Department Review Simulation PDF
Candidate Response to Chair Evaluative Letter Simulation PDF
Candidate Response to College Review Simulation PDF
Candidate Response to Dean Evaluative Letter Simulation PDF
Candidate Approval of Additions to Section 33 Simulation PDF
Managing OPT Publications PDF
Managing Patents & Software Copyrights PDF

Department Administrators

Adding Candidate & Opening Packet Simulation PDF
Adding Department Reviewers & Chair/Director (and Designee) Simulation PDF
Adding Documents & Certifying Packet Simulation PDF
Adding Department OPT Faculty Reviewer Assessment Results Simulation PDF
Viewing Chair or Director Endorsement Simulation PDF

Department Reviewers

Reviewing Candidate Packet Simulation PDF

Department Chairs/Directors/Designees

Upload of Evaluative Letter & Endorsement Simulation PDF

College Administrators

Adding College OPT Reviewers and Dean/Director/Designee Simulation PDF
Adding Documents & Certifying Packets Simulation PDF
Adding College OPT Faculty Reviewer Assessment Results Simulation PDF
Viewing Dean or Director Endorsement Simulation PDF

College Review Committee

Reviewing Candidate Packet Simulation PDF

College Deans/Directors/Designees

Upload of Evaluative Letter & Endorsement Simulation PDF

Training

To register for classroom or online courses, log in to myUFL and click Request Training Enrollment. Search by Course Name or Course Number and select a session that fits your schedule.

PRO324 Supporting Tenure and Promotion Activities in your Department
This workshop is designed to increase administrative staff members’ understanding of the tenure/permanent status and promotion processes for faculty so that they may support those efforts more effectively.  Workshop objectives include:

  • Define tenure, permanent status, and promotion for both tenured and non-tenure accruing faculty
  • Discuss timing of the Tenure and Promotion (T&P) process, including probationary periods, “Tenure When Ready,” and “Stopping the Tenure Clock”
  • Review the T&P process, including T&P packet composition
  • Identify the role of administrative staff in assisting faculty throughout the T&P process

Security Roles

OPT Security Roles

Lists and descriptions of all UF security roles may be found on the Identity & Access Management website.

Security roles should be requested through college DSAs. If you have questions about security roles, please contact Janet Malphurs at jmmalph@ufl.edu or (352) 273-1737.

Other Resources

Highlight Changes to 2014-15 Guidelines
OPT Process Flow Chart
Frequently Asked Questions (Candidate)
Managing OPT Publications
How to make a .pdf file
How to log on to myUFL
OPT Browser and PopUp Fix
OPT Candidate Log in Instructions
Promotion & Tenure Information
Promotion & Tenure Guidelines
• Graduate Student & Faculty Information (GIMS)
• P&T Dept. & College Administrators
• UF Course Evaluations Results
• Archived (P&T Information)
• Distinguished Professor Guidelines

Contact Information

Angel Kwolek-Folland, Office of the Provost
Janet Malphurs, Academic Personnel
UF Help Desk: 392-HELP