Procurement

Last updated on March 21, 2024. Originally published December 20, 2023.
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UF Procurement Services

352.392.1331 | procurement@ufl.edu | website

This information is designed for use by departmental staff and administrators who purchase equipment, materials and services used for university business, as well as faculty and staff who will reconcile UF credit card purchases in myUFL.

Use myUF Marketplace for all purchasing requisitions and invoicing. You may research requisitions in myUF Marketplace and research purchase orders in both systems. The UF credit card is known as the PCard. Review these Frequently Asked Questions for answers to specific questions.

Take PRO305: Purchasing 101 – an introduction and overview of policies, regulations and statutes that govern purchasing at UF.  Recommended for requisition initiators and financial approvers who work with purchase orders

Take PST073: Intro to Procurement in myUF Marketplace
Please note that this online class is required for those employees designated Requestors, however, it is recommended for Financial Approvers and Shoppers. Learn how to search for items in the Marketplace’s 35 UF negotiated-price catalogs, how to create a cart for goods and services with other suppliers; how to add Ship To, Bill To, ChartFields and other required fields, how to assign a cart to a requestor, and submit an order. Learn about requisition and purchase order approval workflow. Also included is how to do change orders to increase, decrease or make changes to your purchase order and how to resend it to the supplier. The class also shows how to cancel purchase order lines and close purchase orders. PST073 walks you through instruction guides and resources available to refer to when you are in the moment at your desk completing a purchase in myUF Marketplace on behalf of your department.

Take PST083: myUF Marketplace to gain access to the security roles UF_N_MKT_FINANCIAL_APPROVER & UF_N_MKT_REQUESTOR.

Take ADV006: Fund Administrator Training to gain access to the security role UF_N_MKT_REQUESTOR.

PRO352: Procurement 102 Service Contracts – an introduction to working with contracts for services: what is a statement of work, who signs an agreement, who reviews for legal versus business terms.  Recommended for staff and faculty who purchase services (not C&G subcontracts)