Travel Office

352.392.1241 | website

This information is designed for use by:

  • Departmental staff who will enter travel and/or expense on behalf of others
  • Faculty or staff who travel frequently and will enter their own travel and/or expense
  • Administrators who approve travel for their employees

Use these Frequently Asked Questions to help assist as you begin using the Travel and Expense module in myUFL.


Web Simulations and Instruction Guides

User Preferences

Delegate Entry Authority Simulation PDF
Creating, editing and retrieving a Travel Template Simulation PDF

Travel Authorization

Create a Travel Authorization for a one day trip Simulation PDF
Modify a Travel Authorization Simulation PDF
Print a Travel Authorization Simulation PDF
View the status of a Travel Authorization Simulation PDF
Cancel a Travel Authorization Simulation PDF
Determining If A Traveler Has Been Paid PDF

Cash Advance

Create a Cash Advance Simulation PDF
Modify a Cash Advance Simulation PDF
Print a Cash Advance Simulation PDF
View a Cash Advance Simulation PDF
Cash Advance Information PDF

Expense Report

Print an Expense Report Simulation PDF
View an Expense Report Simulation PDF
Delete an Expense Report Simulation PDF
Create an Expense Report Simulation PDF
Review Payments Simulation PDF
Review Expense History Simulation PDF
Non-Employee Travel and Expense PDF
Viewing Documents PDF

Approvers

How to Approve Transactions PDF
Assign a Temporary Approver PDF
View Receipts Prior to Approving the Expense Report PDF

Training

To register for online courses in myTraining, navigate to mytraining.hr.ufl.edu. From the myTraining Dashboard, you can search for courses using the Activity Search field in the upper left hand corner. Just type the course name, course ID or a keyword and then click Search.

After you’ve registered for training, your current enrollments display in the Training list found on the Dashboard page. To begin an online course, click the green Start button.

You can also access myTraining from myUFL using the following navigation:
Main Menu > My Self Service > Training and Development > myTraining


  • PST930 Travel and Expense
    Designed for departmental representatives who will assist “travelers” in their areas, this hands-on certification workshop will introduce travel and expense processes in myUFL. Along with a brief review of related policies and procedures, participants will:
  • Review the myUFL travel process
  • Submit a travel authorization
  • Request a cash advance
  • Complete an expense report
  • PRO306 UF Travel Directives Workshop
    Business travel at the University of Florida can be very complex due to the overwhelming amount of rules and guidelines that must be followed. This workshop is designed for departmental representatives that perform travel-related duties. This is not a “how to” workshop. This workshop is designed to provide an in-depth review of travel-related rules/guidelines and answer the question…. “What is allowed to be claimed in accordance with the UF Travel Directives?”

Security Roles

Lists and descriptions of all UF security roles may be found on the Identity & Access Management website.

  • UF_FI_UNIVERSAL INQUIRY
    This role will allow you to view financial transactions in myUFL
  • UF_EX_EMPLOYEE
    This is an end user role granting access to the Travel and Expenses module to: * * Initiate travel – manage expense reports, manage travel authorization, manage cash advance, manage budget exceptions, and self service travel and expenses (for yourself or others).  Required training: PST930 Travel and Expense
  • UF_EX_MANAGER
    End user role granting access to Travel and Expenses Module:
    * Approve cash advances
    * Approve, modify, review and print expense reports and errors
    * Approve, modify, review and print travel authorizations
    * Review employee expense and payment history
    * Review employee profile

Required training: PST931 Travel &  Expense Approver

 Other Resources

For system status information, please review the Alert Notices web page.

 Contact Information

For assistance, contact the Travel Office (392-1245).

If you experience application problems with the Travel and Expense system in myUFL, please contact the UF Help Desk (392-HELP) for assistance. When contacting the Help Desk about Travel related questions, please include your UFID or GatorLink username, browser and operating system information, any error messages you received and detailed information about what you experienced, or what you expected to experience. The more detail you provide, the better the UF Help Desk can assist you.