Human Resource Services

Hiring Department Resources

This is your guide to managing and supervising employees at the University of Florida. Whether you're seeking information on how to hire a new employee, establish an employee, or have questions about the interview process this area of the HR site was designed especially to meet the departmental administrator's needs. Additional resources are available for Classification and Compensation and Leave.

GatorJobs Homepage | GatorJobs Toolkit

 

Guest users sign-on

In order to view applications as a member of a search committee or interview team, you must have a guest username and password. If you have not received a guest username and password, contact the hiring manager for the position. You do not need a GatorLink account to be a guest user. View the "Reviewing Applications as Guest Users in GatorJobs" Instruction Guide for more information.

 

TEAMS/USPS Recruiting Processes


Beginning Recruitment

This page shows you how to create a posting, what the posting should include, and more.

Advertising the Position & Receiving Resumes

TEAMS positions must be advertised on the University of Florida's web site for a minimum of seven days. This page outlines the requirements for advertising a position.

Reviewing Resumes

As a hiring manager or a Guest User, you will require access to view applicants applications and/or resumes.

Applicants are considered qualified for the position based on self disclosure. The education/experience of most applicants is not verified until they are identified as a finalist for a position. In addition, applicants for typing positions (secretary, senior secretary, word processing operator, senior processing operator, word processing operator supervisor, and clerk typist) will be requested to pass the typing test prior to an offer being extended.

While Recruitment and Staffing verifies the candidate’s education credentials and performs criminal background checks (upon request), it is the department's responsibility to verify the candidate's work experience by conducting reference checks.

A detailed instruction guide can be found on the GatorJobs toolkit page and reference the guide Reviewing Applications, Interviewing Candidates, and Making TEAMS Job Offers with GatorJobs.

Interviewing Candidates

Inviting Candidates for Interview
Once you have identified candidates for interview, contact your recruiter so they can prescreen these candidates. Once candidates are cleared, you may schedule your interview and update the status of candidates selected for interview. A detailed instruction guide can be found on the GatorJobs toolkit and reference the guide "Reviewing Applications, Interviewing Candidates, and Making TEAMS Job Offers with GatorJobs."

Reminders about Interviewing
Departments are strongly encouraged to interview a minimum of three to five applicants and should select those individuals whose qualifications most closely match the position as advertised. The number of applicants interviewed may be larger or smaller than this recommended figure and depends on the number of total qualified applicants received and the nature of the position.

Evaluate Candidates You Interviewed
Regardless of whether a search committee is used, we recommend that the evaluation of the candidates interviewed be done only by the department interviewer (hiring authority) or the originator working on behalf of the department interviewer. We do not recommend that multiple people on the interview team/search committee complete this step.

Preparing to Make an Offer

Includes information on reference checking, public records, contracts, criminal background checks, VISA information, and more.

Reference-Checking Guidelines

Includes guidelines on how to check references and answers to frequently asked questions.

Departmental Interviewing Guide

Includes information on getting ready to advertise your vacancy, obtaining and reviewing/evaluating applicants, preparing for the interview, the interview, and employment laws.

Establishing New Employees

A checklist of what you need your new employee to do upon hire.

Faculty Positions

Visit the Academic Personnel web site for more information.

OPS Recruitment & Hiring Process

OPS positions are at-will temporary positions and do not come with benefits. Recruitment and Staffing is available to assist departments with the OPS recruitment and hiring processes. While the university currently does not have a time limit on the length of time an employee can be OPS, OPS employment should not be a substitute for a long-standing employment need.

Employment Sample Letters