Human Resource Services
Grants
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Division of Sponsored Research
352.392.9267 | ufproposals@rgp.ufl.edu | web site | FAQs
This information is designed for use by departmental staff and faculty who will create, view or submit proposals and those who will perform post-award functions, including the spending of contract and grant funds. Refer to the Frequently Asked Questions page to get acquainted with proposal preparation and grant management.
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Web Simulations
Pre-Award
LAUNCH PLAYER (Not working? Click here.)
Topics covered in Pre-Award simulations include:
- Creating a grant proposal using Start Proposal Page
- Using Budget Line Summary
- Adding Subrecipients and Attaching Documents to a Proposal
Post-Award
LAUNCH PLAYER (Not working? Click here.)
Topics covered in Post-Award simulations include:
- Project Chartfield
- My PeopleSoft Project
- How Do I Find My PeopleSoft Contract Number?
- PeopleSoft Contract
- Budgets Overview Inquiry Name
- What's My Available Balance?
Instruction Guides
- Creating a grant proposal using Start Proposal Page Updated 21 Feb 2007
- Submitting a Grant Proposal 22 Feb 2007
- Creating a proposal budget using Budget Line Summary 22 Feb 2007
- Budget Inquiry for Grants 1 Mar 2007
- Making Purchases Using Grant Funds 18 Jul 2006
- Re-budgeting Grant Awards 27 Jan 2006
Classroom Training
Use the web simulations listed above to learn the fundamentals of creating grant proposals and budgets in myUFL.
For more detailed knowledge of University of Florida policies and procedures related to grants proposal preparation and processing as well as post-award grant management, check the schedule of classes in the Research Administration Training Series sponsored by the Division of Sponsored Research.
Unlike other courses in the Research Administration Training Series, PRO323, "Post-Award Overview at the University of Florida," is available for registration through myUFL. Supporting materials for this course include:
- IFAS Sponsored Programs (ISP) Organization Chart (PDF)
- Engineering Contracts & Grants Organization Chart (PDF)
- Post-Award Overview Instructor Information (MS PowerPoint)
- Section and Field Descriptions for Notification of Acceptance (NOA) (MS Word)
- IFAS Sponsored Programs (ISP) Glossary
- Sample Notification of Award Form Handout (PDF)
- Post-Award Overview Handout (PDF)
Security Roles
- To create, update, and edit proposals and budgets obtain the role UF_GM_DEPT/COLL
Note: This role needs Grants/Proposal Department identified. - To inquire on Sponsored Program activity Proposals in read–only mode (Pre–award functionality only), obtain the role UF_GM_INQUIRER
- To update and edit proposals on which the end user is listed as a resource (PI, CoPI, Key Personnel or Other Personnel), to create proposals; PI and Co–PI also approve Proposals on which they are listed; obtain the role UF_GM_PI_CI_OTH_PER
- To approve proposals at the department level; to authorize additions and changes in user authority, roles and routings; to override workflow exceptions and resolve processing errors; obtain the workflow role UF_WF_APPROVER_CHAIR
- To approve proposals at the College level (for deans or those designated to sign proposals for the dean) and to monitor workflow setup, authorize changes, etc. obtain the workflow role UF_WF_APPROVER_DEAN
Other Helpful Information
- Contracts & Grants Organizational Chart
- For a range of information on Proposal Preparation
- Frequently Needed Information for Proposal Preparation
- For Frequently Used Facts
- Frequently Needed Information for Budget Preparation
- For system status information, please review the Alert Notices web page
Contact Information
Sponsored Research Web site
Proposal Processing and Preaward Services Web site
Division of Sponsored Research Proposal Processing and PreAward Services
- Phone: (352) 392-9267
- Fax (352) 392-4400
- Mailing Address:
Division of Sponsored Research
University of Florida
219 Grinter Hall
PO Box 115500
Gainesville, FL 32611-5500For technical issues contact myUFL Help Desk: 392-HELP
July 17, 2008 11:42 AM
