Human Resource Services
Welcome to the University of Florida!
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And welcome to the Gator Nation! You have joined a diverse and exciting workplace, and we are happy to have you here. This page provides an overview of your benefit and retirement options as well as some helpful resources as you become familiar with your new role. All new TEAMS employees are expected to attend an orientation session for staff, and new faculty are expected to attend faculty orientation events. We encourage you to bookmark this page and return to it often as a resource as you begin your employment at UF. View a welcome message from President Bernie Machen and Vice President Paula Fussell |
New Employees
8 Things New Employees Should Do
Welcome to UF! For a successful introduction to UF, we recommend new employees should:
1. Attend New Employee Orientation for information about UF and benefits
(This is a TEAMS expectation; faculty attend a new Faculty Orientation offered throught the Provost’s Office). OPS employees may refer to the OPS Employment web page for details about their appointments.
2. Review the online narrated Benefits Tutorial (download this PDF to follow along with presentation) and print the Benefits Worksheet to help you with benefits-related decisions. If you need help navigating the state's People First benefits enrollment site, please refer to this tutorial.
3. Enroll in benefits by attending a Benefits Enrollment for Faculty and Staff session, or enroll online at People First.
4. Enroll in retirement options. Review the online narrated Retirement Tutorial (download a PDF of the slides to follow along with). View the Retirement section of HRS’ web site for more information, or contact University Benefits and Retirement at 392-2477 or retirement@ufl.edu.
5. Complete Sexual Harassment Compliance Training
Completion of sexual harassment training is a compliance expectation of employment at the University of Florida. Human Resource Services provides an online training program, Preventing Sexual Harassment. After reviewing the program content and completing the exercises, employees must pass a Mastery Test at the end of the program to attain training compliance certification. Employees should schedule a minimum of one hour to complete the course and have access to myUFL.
6. Participate in a campus tour led by the Florida Cicerones.
Join us for a 90-minute walking tour of campus for new staff and faculty providing useful information about the history and culture of UF as well as finding your way around campus. Florida Cicerones are student volunteers who serve as the Official Student Ambassadors to UF. The cicerones serve in a number of functions creating the link between past, present, and future Gators.
Tours begins at the Welcome Center in the Reitz Union. Visit http://my.ufl.edu to register (course code GET026). Additional tours and dates for the general public are also available; visit http://www.admissions.ufl.edu/visit.html to register.
7. Attend UF 101: What Every Employee Should Know About the University of Florida (Course number PRO301)
This workshop is designed to increase institutional awareness so employees at the University of Florida may be more effective in their jobs—and eventually serve as resources for others—as they navigate the complexities of our large university. View the course schedule now.
8. Attend myUFL Basics (Course number PST121)
This hands-on session will provide participants with the basic skills necessary to navigate and personalize myUFL. Topics will include signing in, menu navigation, myUFL security roles, group boxes, adding and deleting rows, searching, and much more. View the course schedule now.
New Employee Orientation
New Employee Orientation Schedule
see course schedule
We offer NEO in three locations. Please choose the location that is most convenient to you.
NOTE: Please attend New Employee Orientation prior to attending Benefits Enrollment for Faculty and Staff. Benefits Enrollment for Faculty and Staff is encouraged to sign up for benefits.
Register now! | More information about the registration system
To self-register, sign-on to myUFL by clicking above and navigate to My Self Service > Training & Development> Request Training Enrollment. Search by Course Number. Then enter the appropriate course number listed below and select “Search”> Select “View available Sessions” > Select a session from the list available.
To register employees via Manager Self Service, you must have the security role of UF_EL_manager. Please work with your department security administrator to request this role via the Access Request System.
HRS Building - Course code GET010
Sessions are presented on Friday mornings, as scheduled, from 8:30 a.m. to 12:30 p.m. New TEAMS employees may not attend prior to their start dates. To view upcoming orientation dates, please refer to the training schedule. Click here for directions.
Health Science Center - Course code HSC010
Sessions are presented Tuesday mornings, as scheduled, from 8:30 a.m. to 12:30 p.m. New TEAMS employees may not attend prior to their start dates. To view upcoming orientation dates, please refer to the training schedule. Click here for directions.
Physical Plant Division
These sessions are presented to PPD employees only the first Wednesday of every month. To discuss orientation options and make arrangements for new employees to attend, call the Physical Plant Division’s HRS Satellite Office at 392-2333.
Directions to Orientation/HRS offices
New Employee Orientation for employees not employed by the Health Science Center or PPD is held in the HRS Building, Room 120. Click here for directions.
The Health Science Center New Employee Orientation is located in the HPNP building on Center Drive, north of the Health Science Center. Orientation usually takes place in one of the classrooms on the first floor. Locator maps are placed inside the HPNP directing you to the classroom. Click here for directions.
Sample Agenda
Provides a brief overview of what to expect in New Employee Orientation (download it now).
New Employee Orientation Guide
A hard copy is provided at orientation. A PDF of the guide is also online.
New Employee Checklist
Use this checklist to help ensure you are prepared for your first day of employment and have the information you need.
New Lab Researchers
Environmental Health & Safety has compiled a "Welcome to Your New Lab" web page with links to important information about safety, policies, contact information, and more as begin your research.
Benefits
Benefits Enrollment for Faculty and Staff Schedule
Employees must sign up for benefits during the first 60 calendar days of employment. Health insurance will take effect no sooner than the first day of the month following payment and submission of appropriate paperwork. You may enroll for benefits by attending a Benefits Enrollment session, or you may enroll yourself in the state-sponsored plans online by visiting https://peoplefirst.myflorida.com. Need help with the People First web site? View this tutorial.
Before attending a Benefits Enrollment session, we recommend you view the online narrated benefits tutorial. If you begin your employment near the end of the month and you want coverage effective the first of the following month, please call University Benefits at 392-2HRS (2477).
Benefits Tutorial
This online, narrated presentation gives an overview of employee benefits at UF. (Download this PDF to follow along with presentation.)
Retirement Tutorial
This online, narrated presentation gives an overview of retirement options at UF. (Download a PDF of the presentation to follow along with).
Sick Leave Pool Enrollment
The university's Sick Leave Pool is a way for employees to combine a portion of their individually accrued sick leave for collective use.
To be eligible to participate in the Sick Leave Pool, you must be appointed to a sick leave-accruing position such as TEAMS, USPS, or Academic Personnel line; have completed one year of employment with the University of Florida; and have a minimum of 64 hours of sick leave on balance if you are full-time. Full-time employees whose applications are accepted will contribute eight hours of sick leave automatically to the Sick Leave Pool. All figures associated with the sick leave pool are figured on a prorated basis for part-time employees.
Faculty transfers have 31 days from their hire date to join the Sick Leave Pool.
For more information, please visit the Sick Leave Pool web page.
Getting Started at UF
Getting hired at UF is only the first step of employment, and many details will make the transition to your new job an easier one. Your supervisor may complete some of the steps below for you.
- After accepting the offer, agree on a start date with your supervisor.
- Pick up a map at the Reitz Union to familiarize yourself with campus, or view UF maps online.
- Sign up for New Employee Orientation (TEAMS only).
- Review the benefits information online, such as the UF Benefits Tutorial and enrollment worksheet, then register for a Benefits Enrollment session within the first 60 days of employment.
- Request a Gatorlink e-mail address.
- Get a Gator 1 card.
- Familiarize yourself with parking and transportation options available to and around campus by visiting http://www.parking.ufl.edu/default.htm. In some situations you may be required to purchase a parking decal.
What to bring on your first day of employment
- Driver's license or other form of government-issed ID (state ID card, passport)
- Social Security card
- Blank voided check to enroll in direct deposit
- W-4
- I-9, Employment Eligibility Verification
- Direct Deposit
- Disclosure of Outside Activities Report (OAA-GA-L-267)
Important information for researchers
Environmental Health & Safety has compiled a "Welcome to Your New Lab" web page with links to important information about safety, policies, contact information, and more as you begin your research.
About the Gator 1 card
The Gator 1 Card is the official University of Florida ID card for all faculty, staff, and students. It also provides access to many activities on campus, such as campus libraries, gated parking lots, free RTS bus service, ID/security badge at the Health Science Center and Shands Hospital, and more.
How to get your Gator 1 card
Ask your work unit’s administrative support to complete the ID Card Authorization. Completed forms must have an account number or ‘E&G’ checked (not both), or the form must indicate “Employee will pay.” Bring the completed form and a picture ID to the ID Card office to receive your Gator 1 ID card.
Campus |
Shands employees |
Health Science Center employees |
ID Card Services |
Shands Hospital |
Biomedical Media Services |
Employee Handbook
Every employee should read the UF handbook. You are responsible for all information in the handbook which can be found online at www.hr.ufl.edu/policies.
The InfoGator
The InfoGator, an electronic newsletter from Human Resource Services, is a monthly publication with news about your employment at UF, including insurance updates, professional development opportunities, vacation and pay reminders, and much more. All TEAMS, USPS, and Academic Personnel are automatically subscribed to the InfoGator because it is the primary source of employer-employee communication. If you do not receive the InfoGator within the first three months of your employment, please e-mail human-resources@ufl.edu. An archive of past InfoGator issues can be found online on the HRS web site.
New Employee Orientation / Training and Organizational Development |
Benefits |
Retirement |
(352) 392-4626 |
(352) 392-2HRS |
(352) 392-2HRS |
About UF
The University of Florida is a major, public, comprehensive, land-grant, research university. It is the state's oldest, largest, and most comprehensive university and is among the nation's most academically diverse public universities. Explore the links below to see why UF is truly "The Foundation for the Gator Nation."
Welcome to UF video (72 MB)
This informational video is designed to give new employees an overview of the Gator Nation.
UF History and Culture
Since 1853, the University of Florida has been committed to education and research. Visit this section for history about UF, and learn more about one of the largest universities in the nation.
Virtual Campus Tour
This interactive tour will give you some information about Gainesville and the campus
Campus Map
This interactive map will help you estimate distances between points on campus; locate buildings, dining facilities, parking lots, and more; provides quick links to various web cams around campus; and even lets you know where you can find original art displayed around campus.
Parking and Transportation
Find out about parking decals, where you can park on campus, general parking rules and regulations, and alternative modes of transportation on and around campus..
Living and Working in Gainesville
Gainesville is more than just UF. This page provides links to city resources, economic information, and details about the local school system.
InsideUF
This is your online campus news source where you can keep your finger on the pulse of the Gator Nation.
For Supervisors / Hiring Authorities
Enroll a new employee in orientation
To register an employee for NEO, please sign-on to myUFL and navigate to Manager Self Service > Training & Development Home. To register employees via Manager Self Service, you must have the security role of UF_EL_manager. Please work with your department security administrator to request this role via the Access Request System.
HRS Building /Central Campus - COURSE CODE GET010
Sessions are presented on Friday mornings, as scheduled, from 8:30 a.m. to 12:30 p.m. New TEAMS employees may not attend prior to their start dates. To view upcoming orientation dates, please refer to the training schedule.
Health Science Center - COURSE CODE HSC010
Sessions are presented Tuesday mornings, as scheduled, from 8:30 a.m. to 12:30 p.m. New TEAMS employees may not attend prior to their start dates. To view upcoming orientation dates, please refer to the training schedule.Physical Plant Division
These sessions are presented to PPD employees only the first Wednesday of every month. To discuss orientation options and make arrangements for new employees to attend, call the Physical Plant Division HR Satellite Office at 392-2333.
Establishing new employees (Hiring Department Resource page for Recruitment and Staffing)
OPS Employment — at a glance (New OPS employees may be referred to this page for information about their appointments.)