Pro 3 Series
The Pro3 Series is the University of Florida’s comprehensive training series for administrative professionals on campus. This page includes course descriptions and schedule information for the fall semester. For more detailed information about the series, please click here.
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Academic Department Support Track |
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HR/Payroll Track |
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Fiscal Management Track |
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Personal Excellence Courses |
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Academic Department Support Track Core Course
PRO331 Privacy/FERPA Review
Tuesday, July 7, 8:30 a.m. to 12 noon, HRS Building, Room 120
Instructors: Susan Blair, Everall A. Peele
In this session, participants will be exposed to important information related to privacy at UF, including a review of FERPA—the Family Educational Rights and Privacy Act—also known as the Buckley Amendment. This session will seek to:
- Introduce relevant privacy laws and other considerations that affect how the university conducts business
- Explain each employee’s role in managing restricted data
- Describe requirements under FERPA and how they should be applied
- Ensure participants understand what must be done in order for UF to remain compliant
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Academic Department Support Track Electives
PRO324 Supporting Tenure and Promotion Activities in your Department
Thursday, July 9, 9 a.m. to 12 noon, HRS Building, Room 120
Instructor: Janet Malphurs
This workshop is designed to increase administrative staff members’ understanding of the tenure/permanent status and promotion processes for faculty so that they may support those efforts more effectively. Workshop objectives include:
- Define tenure, permanent status, and promotion for both tenured and non-tenure accruing faculty
- Discuss timing of the Tenure and Promotion (T&P) process, including probationary periods, “Tenure When Ready,” and “Stopping the Tenure Clock”
- Review the T&P process, including T&P packet composition
- Identify the role of administrative staff in assisting faculty throughout the T&P process
PRO325 Immigration 101: Student Regulations
Thursday, July 16, 9 a.m. to 12 noon, HRS Building, Room 120
Instructors: Debra Anderson, Candice DeBose-Tyson
In this session, you will gain practical knowledge of immigration requirements and terminology related to assisting international students in attaining and maintaining legal status in the U.S. You will also develop working knowledge of the assistance and guidance available through the UF International Center.
Specific objectives of the class include:
- Learning important terminology (F1, J1, I-20, DS2019)
- Reviewing the process of obtaining the I-20/DS-2019 (helping the student get the status needed to be a student in the U.S.)
- Describing the requirements for maintaining legal status (e.g., enrollment and employment requirements)
- Reviewing the process for getting social security numbers for international students
PRO326 Effort Reporting Process at UF
Thursday, June 25, 1:30 to 4:30 p.m., HRS Building, Room 120
Instructor: Suzanne Sindledecker
This session provides a comprehensive overview of the different pieces of effort reporting at UF, including the Faculty Assignment Report, Instructor Workload, and Effort Tracking in myUFL.
- Identify the related pieces of UF effort reporting
- Demonstrate impacts between different pieces
- Learn key procedures and practices to correctly input data for Instructor Workload, Faculty Assignment Report, and Effort Tracking in myUFL
- Ensure consistency, correctness, and minimize errors to provide reporting accuracy across effort tracking systems
PRO327 Grade-A-Gator Workshop
Thursday, July 9, 1:30 to 3:00 p.m., HRS Building, Room 120
Instructor: Beckie Preston
Appropriate for both department as well as college-level grade coordinators, the Pro3 Grade-A-Gator course will discuss the role of the grade coordinator and will provide a demonstration of how to:
- Print class rolls
- Authorize access to Grade-A-Gator
- Enter grades via Grade-A Gator
PRO328 Course Scheduling
Wednesday, May 13, 1:30 to 4:30 p.m., HRS Building, Room 120
Instructor: Kathy Zemba
This Pro3 workshop will introduce key concepts surrounding course scheduling at the University of Florida. In this session, the schedule calendar will be discussed and an overview of relevant web screens will be provided. Additionally, participants will learn how to schedule classroom space, the final exam requirement, and instructors. Use of web-based templates also will be reviewed.
PRO329 Managing the Scholarship Process
Tuesday, August 4, 9 a.m. to 12 noon, HRS Building, Room 120
Instructor: Donna Kolb
The session aims to increase your understanding of scholarships available, the management and payment process, and our responsibility as stewards. We will specifically look at:
- Scholarships, fellowships, and graduate assistants - what are they?
- Need- and non need-based scholarships
- UF Foundation, Ethics in Business, and Custodial scholarships
- Scholarships and non-resident aliens
- The money-moving process from beginning to end
- Scholarship reporting and stewardship
PRO330 Guide to Graduate Education
Monday, June 22, 1:30 to 4:30 p.m., HRS Building, Room 120
Instructors: Gann Enholm & Karen Bradley
This session is designed to increase your understanding of graduate education at UF. Specific topics of the class include:
- A review of the graduate student lifecycle
- Supervisory committees and graduate faculty appointments - how they work
- How to utilize the Graduate Information Management System (GIMS)
- Policies you really need to know
- Best practices
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PRO313 Guide to OPS Employment for UF Administrators
Monday, June 15, 1:30 to 4:30 p.m., HRS Building, Room 120
Instructors: Donna Kolb and Melissa Curry
This workshop will discuss general OPS employment, student employment, and Academic OPS. Learn about the OPS hiring process and review other relevant policies and procedures, including “at will” employment, nepotism, workers’ and unemployment compensation, additional employment/lump sum payments, and FICA eligibility.
PRO314 Classification and Compensation Foundations
Tuesday, June 23, 9 a.m. to 12 noon, HRS Building, Room 120
Instructor: Mary Alice Albritton
The objective of this workshop is to increase your understanding of the university’s classification and compensation structure for UF staff, with emphasis on describing jobs accurately and understanding options that are available to ensure employees are classified and paid properly.
SCS040 Interviewing and Hiring
Also counts toward the Supervisory Challenge
Thursday, June 4, 1:30 to 4:30 p.m., HRS Building, Room 120
Wednesday, June 10, 9 a.m. to 12 noon, HRS Building, Room 120
Instructor: Melissa Curry
Using group participation, interactive exercises, and a video presentation, “The Right Person for the Right Job” will show you how to take the guesswork out of hiring so that you can hire not just “an” employee, but “the right” employee. Get tips on screening and interviewing plus ways to make a good job/person match.
PST 092 Posting Gator Jobs
Course involves the myUFL system
Wednesday, May 20, 1:30 to 4:30 p.m., HRS Building, Room 119
Instructor: Amber McCurry
Monday, June 15, 1:30 to 4:30 p.m., HRS Building, Room 119
Instructor: Daniel Faron
Tuesday, July 28, 9 a.m. to 12 noon, HRS Building, Room 119
Instructor: Jenna Blythe
Tuesday, August 25, 1:30 to 4:30 p.m., HRS Building, Room 119
Instructor: Amber McCurry
This hands-on session teaches participants to use GatorJobs to post position vacancies to the UF web site, review applicant pools, identify hires, and close candidate searches. The procedure for reclassifying and updating positions, the role of the recruiters from the Recruitment & Staffing office in candidate searches, the process for reposting positions, and best practices are also reviewed.
PST 210 Hiring and Additional Pay
Course involves the myUFL system
Wednesday, May 20, 9 a.m. to 12 noon, HRS Building, Room 119
Tuesday, June 16, 1:30 to 4:30 p.m., HRS Building, Room 119
Thursday, July 16, 9 a.m. to 12 noon, Bridges Computer Lab
Thursday, August 13, 1:30 to 4:30 p.m., HRS Building, Room 119
Instructor: Kate Burch
This course gives participants an overview of electronic Personnel Action Forms (ePAF); walks participants through the process of completing hires for faculty, staff, fellowships, and OPS/students; and reviews how and when to provide additional pay (which includes non-wage payables and payments for non-resident aliens). This course is required to obtain the UF_EPAF_Department Admin role, which gives security to use ePAF.
PST 220 Job/Position Actions
Course involves the myUFL system
Tuesday, May 19, 9 a.m. to 12 noon, HRS Building, Room 119
Instructor: Adia Rhodes
Tuesday, June 2, 1:30 to 4:30 p.m., HRS Building, Room 119
Instructor: Desiree Williams
Wednesday, July 15, 1:30 to 4:30 p.m., Bridges Computer Lab
Instructor: Adia Rhodes
Tuesday, August 11, 9 a.m. to 12 noon, HRS Building, Room 119
Instructor: Desiree Williams
Review how to complete position and job actions in myUFL using the position management tools under Organizational Development and electronic Personnel Action Forms (ePAF). An important follow-up workshop to PST210.
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Other Personnel Actions
PRO316 Nonresident Alien Training/University Tax Services
Wednesday, June 17, 9 a.m. to 12 noon, HRS Building, Room 120
Instructors: Eric Davidson and J.A. Lopez
This session is designed to prepare departments involved with any type of monetary compensation for foreign nationals. After attending, the goal is for participants to be able to move through the process of paying a foreign national efficiently and accurately – from organizing documentation to understanding the data for processing. The session reviews key guidelines, required paperwork, and the approval process.
PRO317 An International Affair: Sponsorship of Foreign Nationals for Employment-Based Immigration Statuses
Thursday, June 25, 9 a.m. to 12 noon, HRS Building, Room 120
Instructor: Yvette McKinney
The goal of this session is to help participants understand immigration statuses related to employment-based sponsorship and acquire practical knowledge of processes associated with sponsorship of foreign nationals for employment with the university.
The session will cover:
- Employment based immigration statuses and the University’s policies and procedures related to the sponsorship of these statuses.
- Federal regulations and procedures regarding sponsorship and maintenance of employment based immigration statuses.
- Documents related to employment based statuses and the methods and means associated with acquiring and generating these documents.
PRO318 Hiring Graduate Assistants and Fellows
Tuesday, June 16, 1:00 to 4:30 p.m. HRS Building, Room 120
Instructor: Phil Maggio and Judy Emery
Designed to increase participants’ understanding of the requirements (eligibility and paperwork), processes, and steps involved in hiring a Graduate Assistant or Pre- or Post-Doc Fellow. The session reviews requirements and paperwork, and discusses and demonstrates ePAF and the Letter of Appointment.
PRO319 Guide to Faculty Appointments, Recruitment, and Hiring for UF Administrators
Wednesday, June 17, 1:30 to 4:30 p.m., HRS Building, Room 120
Instructors: Janet Malphurs, Elnora Mitchell
Faculty appointments and titles will be covered, including appointment status modifiers, administrative titles, and a brief explanation of the recruitment process. This workshop will address OPS, salaried, and courtesy faculty as well as post-doctoral associates.
PRO321 Workers’ Compensation and Other HR Issues
Thursday, June 18, 1:30 to 4:30 p.m., HRS Building, Room 120
Instructor: Kevin Clarke, Linda Dufran, Gloria Penrod
This workshop covers workers’ compensation, unemployment compensation, commercial drivers’ licenses, and drug testing to assist you in creating a safe and secure working environment for your department.
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Payroll/Leave Grouping
PRO315 Advanced Topics in Payroll and Leave
Tuesday, June 16, 9 a.m. to 12 noon, HRS Building, Room 120
Instructors: Sonja Burns and Linda Orfield
This session reviews and discusses the university’s pay cycle and payroll calendar alongside various payroll/leave tools such as paylists, review paycheck and leave balances, and Payable Time Detail. Time reporting codes (TRCs) and earnings codes, adjustments, wage refund calculation requests, and leave processes/issues will be reviewed.
PRO320 UF Leave Policy
Thursday, June 18, 9 a.m. to 12 noon, HRS Building, Room 120
Instructor: Sonja Burns
Designed for payroll processors, department administrators, and supervisors, this session provides an in-depth review of UF leave policy and facilitates a better understanding of FMLA and extended leaves of absence.
PST081 Payroll Distributions
Course involves the myUFL system
Thursday, May 21, 9 a.m. to 12 noon, HRS Building, Room 119
Tuesday, June 16, 9 a.m. to 12 noon, HRS Building, Room 119
Wednesday, July 22, 1:30 to 4:30 p.m., HRS Building, Room 119
Wednesday, August 12, 1:30 to 4:30 p.m., Bridges Computer Lab
Instructor: Susan Wilson
Designed for departmental staff responsible for their departments’ employee labor charges and cost allocations, this workshop covers how to navigate to UF Payroll Distributions—with opportunity to add and update a distribution.
PST110 Time and Labor
Course involves the myUFL system
Tuesday, May 19, 1:30 to 4:30 p.m., HRS Building, Room 119
Wednesday, June 17, 1:30 to 4:30 p.m., HRS Building, Room 119
Wednesday, July 29, 9 a.m. to 12 noon, HRS Building, Rm. 119
Wednesday, August 26, 1:30 to 4:30 p.m., HRS Building, Room 119
Instructor: Jacqueline Howerton
Required for payroll processors and department administrators and recommended for all UF supervisors and managers, this interactive session reviews leave policy and practices. Other topics include time-worked rules, reporting time in myUFL, using Time and Labor tools, managing exceptions, and approving time.
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Fiscal Management Track Core Courses
PRO302 The Color of Money: A Guide to How Moneys May Be Spent at UF
Wednesday, May 13, 9 a.m. to 12 noon, HRS Building, Room 120
Wednesday, August 12, 1:30 to 4:30 p.m., HRS Building, Room 120
Instructor: Mike McKee
This workshop will introduce UF’s sources of funds along with the accompanying rules, or directives, that govern how each type of moneys may be spent. Participants will learn about “allowable expenditures” for each funding source and will practice applying the rules to ensure uniform and consistent application of associated directives.
PRO303 Internal Controls at UF
Thursday, May 7, 9 a.m. to 12 noon, HRS Building, Room 120
Instructors: Brian Mikell and Mike McKee and/or Gloria Sheffield
Participants will be introduced to an “internal control framework” and study the key concepts together with a series of questionnaires that will guide them in performing unit-based internal control self-assessments.
PRO304 Basic Accounting Concepts for UF Administrators
Tuesday, July 14, 9 a.m. to 12 noon, HRS Building Room 120
Monday, August 3, 1:30 to 4:30 p.m., HRS Building, Room 120
Instructor: Ted Griswold
This course will enable you to develop a basic understanding of the accounting structure, system, and concepts used to manage the financial transactions and flow of money at the university.
PST050 Budget and Commitment Control
Course involves the myUFL system
Wednesday, May 13, 8:30 a.m. to 12:00 noon, HRS Building, Room 119
Wednesday, June 17, 8:30 a.m. to 12:00 noon, HRS Building, Room 119
Wednesday, July 22, 8:30 a.m. to 12:00 noon, HRS Building, Room 119
Wednesday, August 19, 8:30 a.m. to 12:00 noon, HRS Building, Room 119
Instructor: Sheri Austin
Attend this workshop to learn about UF’s approach to budgeting in myUFL. Commitment Control is an accounting methodology that identifies and reserves (or commits) funds for future payment obligations.
PST130 Departmental Reconciliation
Course involves the myUFL system
Wednesday, May 13, 1:30 to 5:00 p.m., HRS Building, Room 119
Instructor: Ted Griswold
Wednesday, June 3, 8:30 a.m to 12:00 noon, HRS Building, Room 119
Instructor: Brenda Harrell
Thursday, July 23, 8:30 a.m. to 12:00 noon, HRS Building, Room 119
Wednesday, August 12, 8:30 a.m. to 12:00 noon, Bridges Computer Lab
Instructor: Ted Griswold
In this class we introduce reports, tools, directives, and recommendations for management of financial activities at the departmental level.
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Fiscal Management Track Electives
Other electives may be found listed under the myUFL Fiscal and Reporting courses
PRO305 Purchasing Policy - Purchasing 101
Thursday, August 13, 8:30 a.m. to 12 noon, Elmore Hall, Room 101
Instructor: Mary Ann Whitley
An introduction and overview of the purchasing policies, regulations, and statutes that govern purchasing at the university are provided in this workshop. This workshop is for requisition initiators and department approvers who work with requisitions and purchase orders. Topics include elements of a good quote, dollar levels for verbal and written quotes, definitions of public solicitations, and tips for working with UF Purchasing.
PRO306 UF Travel Directives Workshop
Thursday, May 21, 8:30 a.m. to 12 noon, Elmore Hall, Room 101
Thursday, June 18, 8:30 a.m. to 12 noon, Elmore Hall, Room 101
Wednesday, July 15, 8:30 a.m. to 12 noon, Elmore Hall, Room 101
Thursday, August 27, 8:30 a.m. to 12 noon, Elmore Hall, Room 101
Instructors: Brett Wallen and Dianna Brook
This workshop is designed for departmental representatives who perform travel-related duties. This workshop is designed to provide an in-depth review of travel-related rules/guidelines and answer the question... “What is allowed to be claimed in accordance with the UF Travel Directives?”
PRO323 Post-Award Overview at UF
Thursday, May 14, 9 a.m. to 12 noon, HRS Building, Room 120
Instructors: Brian Sevier, Tonya Lewis, Kat Carter-Finn, Lisa Yates
The three “core” post-award (contract and grant) offices at UF have created this course to provide an overview of the “Post Award” area within research administration. Key areas of responsibility will be explored so that faculty, department administrators, and other key research personnel will understand how these offices serve them in managing the sponsored program portfolio.
PRO334 Budget Management for Sponsored Programs
Wednesday, July 15, 9 a.m. to 12 noon, HRS Building, Room 120
Instructors: Nancy L. Wilkinson, Jeffrey Cheek, Cory Spence-Thomas, and Kayla Moore
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PRO301 UF 101: What Every Employee Should Know About the University of Florida
Tuesday, June 23, 1:30 to 4:30 p.m., HRS Building, Room 120
Tuesday, July 21, 9 a.m. to 12 noon, HRS Building, Room 120
Instructor: Jodi Gentry
Thursday, August 6, 9 a.m. to 12 noon, HRS Building, Room 120
Instructor: Tanya Fitzgerald
This workshop is designed to increase institutional awareness so that employees new to UF may be more effective in their jobs as they navigate the complexities of our large university and serve as resources for others. This workshop reviews UF’s overall organizational structure, its managerial structure, and other relevant university relationships.
PRO307 Problem Solving in the Workplace
Wednesday, June 24, 9 a.m. to 12 noon, HRS Building, Room 120
Registration Deadline – May 27
Instructor: Ralph TaylorTuesday, July 21, 1:30 to 4:30 p.m., HRS Building, Room 120
Registration Deadline – June 23
Instructor: Ralph Taylor
Participants will focus on developing their ability to tackle workplace problems by using a logical, systematic approach that builds on their own strengths. Focus will be on ways participants can cultivate their abilities to evaluate options and implement solutions considering a range of information using the Myers-Briggs Type Indicator.
SCS010 HR 101: A Practical Guide to Fair and Legal Supervision
Also counts toward the Supervisory Challenge
Thursday, June 4, 9 a.m. to 12 noon, HRS Building, Room 120
Tuesday, June 9, 1:30 to 4:30 p.m., HRS Building, Room 120
Thursday, July 23, 9 a.m. to 12 noon, HRS Building, Room 120
Instructor: Kim Czaplewski
Explore the legal side of supervisory decision-making by examining how federal laws affect employment decisions, what you can and can’t ask applicants and employees, and UF policies and procedures.
SCS060 Relationship Strategies
Also counts toward the Supervisory Challenge
Monday, June 1, 9 a.m. to 12 noon, HRS Building, Room 120
Wednesday, August 5, 9 a.m. to 12 noon, HRS Building, Room 120
Instructor: Ronda Mitchell
This workshop offers guidelines for understanding and adjusting to the differences in people through behavior observation.
GET050 Achieving Results
Wednesday, June 24, 1:30 to 4:30 p.m., HRS Building, Room 120
Wednesday, July 22, 9 a.m. to 12 noon, HRS Building, Room 120
Instructor: Bob Parks
This session focuses on a key workplace skill—identifying and achieving desired results. You will learn to identify clearly what you want and define your priorities; explore methods for persisting in the face of challenges; create clear goals; and develop a strategy that leads to accomplishment of your goals.
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