Information for Applicants

How do I set up an account in GatorJobs?
You must create an account before applying to an employment opportunity at the University of Florida. To create an account you will need to click on the “Create Account” link found at the top left side of the page and fill out all fields, especially the required ones – marked by an asterisk. Please note that username must be an email address and this email address will be unique to your account. Once you have completed this page, click on the “Create” button found at the bottom of the page.
I cannot remember my username and/or password. How do I access my account?
From the Login page, click on “Forgot username or password?” and follow the directions.
I had an account in the older version of GatorJobs and now my username/password is invalid. How do I access my information?
On February 27, 2012, UF implemented an upgraded version of GatorJobs, and as of result of the upgrade, no applicant data was be transferred. Hence, you will need to create a new account to apply to new positions. Applicants no longer have access to their account and applications in the previous version of GatorJobs.
How do I search for job opportunities in GatorJobs?
There are several ways you can search for a position. From the homepage you can click on the “Faculty Position”, “Staff Position”, and “Post Doc” links under the picture banner. These links will take you to opportunities in those particular categories. You can also click on the “Search Jobs” link on the left-hand side of the homepage. This will bring up a list of all posted positions. From there you can use the search functionality located above the list of positions to narrow down your results, including a keyword search option.
What does time-limited mean?
An appointment to a position funded by a contract, a grant, auxiliaries, or local funds, as appropriate, for a particular project, enterprise, or specified duration of time. Such designation must be made to the position at the time of recruitment. A time-limited position shall have the same rights as a position with a regular appointment modifier, except such position shall not have rights provided for layoff, recall, and notice of non-reappointment.
How do I create an application?
Once you identify a position that interests you, you will have to select the job title for the detailed page of the posting. At this page, you will see a link that says “Apply to this Job”. You will then be able to fill out an application and apply for the position. The next position you apply for will then bring up your information in another application form that you can correct/change if needed.
When I try to submit an application it says there is an error. How do I correct it?
On the Check for Errors and Submit page, any section that does not have a green checkmark next to it needs to be corrected before you can submit your application. Select the title of the section and it will lead you back to the page with errors. Once you are there, it is important to look at the top of the page for additional notation, in a red text box, for the errors. Also, verify all fields marked with a red asterisk have been filled in/answered. Once you have corrected the issues, press the Save changes button at the bottom of the page before you proceed to the Check Errors and Submit page. At this page, you should see a green checkmark next to the section you corrected. Once all sections have a green checkmark, you will be able to successfully submit your application by clicking on the “Certify and Submit” button. If your application is successfully submitted you will immediately receive a confirmation number.
I have successfully applied to a position and it says “In Progress”. How long before I hear something on my application?
A status of “In Progress” means your application is being reviewed by the hiring department. Dependent on various reasons, the length of time it takes to complete a recruitment process may vary from one week to several months. The hiring department will contact you directly if you have been selected for an interview, or you will receive an email stating when the position has been filled or cancelled (as long as your included your email address on your application).
Can I copy selected information from another electronic document?
Yes. For example, you can copy and paste the information from a Word document directly into the appropriate fields in the application form.
I submitted an incorrect resume/cover letter/application. How do I correct this error?
If the position is still accepting applications, you will be able to correct this issue. Please email jobinquiries@ufl.edu with your name, the requisition number, and what needs to be corrected. HR will be able to reactivate your application so you can correct these issues.
My status is showing that I am not qualified for a position for which I have applied. Why?
You have answered a question that was directly tied to your current employment status at UF or to the minimum requirements for the position, making you ineligible for the position at the current time. If you answered one of these questions incorrectly and the position is still accepting applications, please email your name and the requisition number to jobinquiries@ufl.edu so we can assist you.
If I withdraw my application from a requisition, can I apply to the same requisition again?
No. You can only apply once to a requisition. If you withdrew due to an error on your application, please send an email to jobinquiries@ufl.edu to reactivate your application so you can correct the error(s).
I applied for a position that says I need a typing test. How/when do I complete this?
When you become a finalist for a position that requires a typing test, the department will send you to the Office of Human Resource Services building to take a typing test. There is no need to take the typing test prior to becoming a finalist.
When and where do I go for a health assessment?
Upon being offered a position that requires a health assessment, the hiring department will direct you to the Student Health Care Center to complete a health assessment based on the requirements of the job.
What is Veteran’s Preference and DD214?
In compliance with Chapter 295, Florida Statute, The University of Florida is committed to providing preference to U.S. veterans and spouses of veterans in hiring, promotion, and retention for all qualified positions (all former University Personnel Support Services positions), as prescribed by the chapter. Additional information concerning veteran’s preference is available at the Florida Department of Veterans’ Affairs webpage. A DD214 is the standard separation document issued by the United States Military. If a requisition lists a DD214 as an optional document, this means that the position qualifies for veteran’s preference. If you are not a veteran then you do not need to upload a document.
Can I have a part-time position in addition to my full-time position?
This requires approval from the department and from the Office of Human Resource Services. If you have questions you can call our office at 352-392-2477.
Am I eligible for a position without required education?
Per UF policies, if a position states that a degree is required, then, to be eligible, you must have such degree.
Do you accept degrees obtained outside of the United States?
UF will require that a degree equivalency be conducted on any degree obtained outside of the United States. This may be paid by the department or the applicant.
I am a foreign national. Am I eligible for positions at UF?
The University of Florida is an equal opportunity employer and a participant of the E-Verify program. Anyone who is authorized to work in the United States is eligible for employment at UF. Dependent on the type of the visa you possess, this would determine your eligibility. The hiring department has the discretion to sponsor or not sponsor a foreign national for employment at UF. If you require employer sponsorship in order to work in U.S., you will need to communicate such requirement in advance to the hiring department.
Are applicants with criminal records not qualified to work at UF?
Applicants with criminal records are not automatically disqualified from consideration. Each will be reviewed with respect to date, circumstances, seriousness, and the position for which you have applied. Under certain circumstances, individuals who have been convicted of a felony involving the sale of or trafficking in, or conspiracy to sell or traffic in, a controlled substance as described in Chapter 775.16, Florida Statutes, may be disqualified from applying for UF employment.
What is Federal Work Study and am I eligible to apply?
Federal work study is a need-based financial aid award made to enrolled, degree-seeking students. This is not available for non-UF students. As a UF student, you must obtain eligibility to work as a federal work study from Student Financial Affairs before you can apply for designated federal work study positions. If you have additional questions please contact Student Employment at 352-392-1275.
What is the hiring process?
When you have applied online, if you possess basic qualifications for the position, your application will be forwarded to the hiring manager(s). Upon the hiring manager’s review of your qualifications, you may be contacted for an interview. If you successfully complete the interview process, this organization may check references for all positions, conduct background checks, and perform post-offer testing as required.
If I am selected for an interview, who will contact me?
Each department determines which applicants to call for interview. If you are selected for an interview, someone from the department or search committee will contact you directly. If you do not hear from the department, however, you may assume that other candidates were selected for an interview. Please remember that you may check on the status of your application by signing on to the Applicant Home page located at http://jobs.ufl.edu and signing in (using your username and password).
Will I hear from a department or from Human Resource Services if I am not selected for an interview?
No. You can expect to receive a system-generated e-mail advising that the position has been filled. You may also monitor the status of positions for which you applied by signing on to the Applicant Home page, located at http://jobs.ufl.edu and signing on using your username and password.
How will I know if a position has been filled?
Once a position has been filled, the status displayed for that position on the Application Status page will change from “In Progress” to “Position Filled.”
If I accept a position, can I continue to be considered for other positions for which I applied?
No. Once you’ve accepted a TEAMS jobs offer, you will not be able to apply for other positions outside of your department until you have successfully completed six-months of service in your current position.
In addition to applying online, would you recommend that I also forward my resume directly to the department or to Human Resource Services?
No. The online application is the official way to apply for all positions at the University of Florida.
How many applicants apply for a staff position?
The number of applicants who apply for a TEAMS staff position vary from position to position. It is not uncommon, however, for us to receive over 100 applicants for one vacancy. The application process at the University of Florida is extremely competitive.
Is there a way to see a list of the positions for which I applied as well as where my application is in the hiring process?
Yes, you may view a list of the positions you have applied for and track the status of your application by returning to http://jobs.ufl.edu and signing in (using your username and password). If you have previously logged in to the system, click on the Application Status link (third blue link from the top on the left-hand side).
Can you define each of the position types?
  • TEAMS – Technical, Executive, Administrative, and Managerial Support. It is a benefits-eligible category.
  • OPS - Other Personnel Services. Temporary employees who may not be eligible for the standard benefit programs but are automatically enrolled in an alternative retirement program.
  • Student – Employment opportunities for current UF students.
  • Faculty – includes professors, associate professors, curators, university librarians, and lecturers—to name a few. There are both benefits- and non-benefits eligible positions in the Academic Personnel category of employment.
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