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Reporting Administrative Leave

All USPS employees and hourly (non-exempt) TEAMS employees should report hours they are scheduled to work during their work unit’s closing period via the Weekly Elapsed Screen using the “900-Administrative Leave-EMC” time reporting code.  Employees should enter the number of hours they were actually scheduled to work; those already scheduled to be on vacation leave need not enter these hours.

Exempt TEAMS and faculty employees will not need to record this time through the Weekly Elapsed Screen. However, if an exempt TEAMS or faculty employee does happen to enter the “900-Administrative Leave-EMC” time reporting code, it will not need to be removed. Graduate assistants and postdoctoral associates also will be paid as normal without any modifications.

Managers are asked to please work with their hourly OPS employees to allow them to make up any missed work time. 

Special considerations for essential employees

All USPS employees and hourly (non-exempt) TEAMS employees who worked during their work unit’s closing period will need to record both the time they worked during the closing as well as the administrative leave in order to accrue special compensatory leave appropriately in addition to their normal pay. If the compensatory leave is not used by the employee within six months following its accrual, the employee will be paid for the leave. For further guidance on Essential Personnel, please review UF’s Essential Employees policy.

TEAMS exempt employees who were required to work during the closing period are also eligible for compensatory leave at the discretion of their supervisor — although this compensatory leave is handled at the department level and not reported via myUFL.  Faculty and graduate assistants are not eligible for compensatory leave under the Essential Employees policy.

Hourly (non-exempt) OPS employees who worked during the closing should enter their time as they normally would. 

If you have questions or need further assistance, please contact University Benefits at (352) 392-2477 or email central-leave@ufl.edu or timelaborhelp@admin.ufl.edu.

Published: April 25th, 2022

Category: Benefits