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  • Type of Policy: UF HR – Classification and Compensation
    Effective Date: December 2018
    Last Revised: December 2018

    Purpose

    This policy clarifies perquisites which are defined as those goods or services that may be given to, used by, or provided at reduced cost to employees that are essentially additional compensation above and beyond the employee’s regular pay or that reduce the employee’s normal personal expenses. Typical perquisites include low- or no-rent housing, utilities, uniforms, and non-professional certification or licensure.

    Scope

    This policy applies to Academic Personnel, TEAMS, and USPS appointments.

    Policy Statement

    Perquisites are goods and services that may be given to, used by, or provided at reduced cost to university employees. Such goods and services are considered additional compensation, and/or reduce the employee’s personal expenses. The provision of such items shall be job or class related and documented to demonstrate that approval is in the best interest of the University. Typical perquisites include low- or no-rent housing, utilities, uniforms, laundry service, and non-professional certification or licensure.

    Safety items, protective outer garments, and laundering of same do not require approval as a perquisite unless these items are subject to custom fitting (e.g., safety shoes, prescription safety eye wear, etc.).

    Procedures

    Before purchasing items which require approval as perquisites, a Request for Approval of Perquisite or Sale of Goods and Services Form HR-400 must be completed and approved. Please also review the perquisite codes which are needed to complete the form. The department forwards the completed form to Classification and Compensation for review. Classification and Compensation ensures that all data on the form is complete and correct. This may involve contacting the department to confirm or explain information listed on the form. Final approval rests with the Vice President for Human Resource Services under delegated authority from the President. Approval is made on a fiscal year basis (July 1 through June 30).

    Once approved, Classification and Compensation sends a copy to the department, where it should be retained for future reference. A copy must accompany the payment authorization. Classification and Compensation maintains a master file of all approved perquisites. This file facilitates the annual renewal of perquisite approvals, which occurs just before the end of the fiscal year.

    Reporting Questions or Violations

    The following is the department is responsible for overseeing implementation of and assuring compliance with this policy. This is who to contact with questions about the policy or to report suspected violations:

    UF Human Resources
    Classification & Compensation
    903 W. University Ave.
    PO Box 115009
    Gainesville, FL 32611-5009
    (352) 273-2842
    compensation@ufl.edu, http://hr.ufl.edu

    Enforcement

    Failure to comply with this policy could result in disciplinary action, up to and including termination.


    Resources

    Online Perquisite Form

    Request for Approval of Perquisite or Sale of Goods and Services Form HR-400

    Related Information

    UF Reg. 1.0101, Compensation

    Policy History

    Revision Date Author Description
    03/12/2003 Classification & Compensation, UFHR Policy initially adopted
    12/11/2018 Classification & Compensation, UFHR Revision to Procedures, Resources updated