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Shift Differential

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  • Type of Policy: UF HR – Classification and Compensation
    Effective Date: January 2019
    Last Revised: February 2018

    Purpose

    This policy clarifies shift differential pay as set forth in UF Regulation 1.101 – Compensation. This policy provides additional information regarding the implementation of shift differential pay including eligibility.

    Scope

    This policy applies to non-exempt TEAMS, USPS, and OPS employees.

    Policy Statement

    Shift differential is additional compensation paid at the discretion of vice presidents to non-exempt TEAMS, USPS, and OPS employees (excluding UF Police Department officers) who work during certain “premium” shifts, defined as follows:

    Evening Shift
    If at least half of the hours of an employee’s shift are worked between 5 p.m. and 12 midnight, 5 percent will be added to the employee’s base rate of pay for that entire shift.

    Night Shift
    If at least half of the hours of an employee’s shift are worked between 12 midnight and 6 a.m., 10 percent will be added to the employee’s base rate of pay for that entire shift.

    Extended Shifts
    If an employee works a shift that encompasses at least four hours in both the night and evening shifts (totaling eight hours or more), 10 percent will be added to the employee’s base rate of pay for the entire extended shift.

    Weekend Shift
    If at least half of the hours of an employee’s shift are worked between 12 midnight Friday and 6 a.m. Monday, 5 percent will be added to the employee’s base rate of pay for that entire shift. This shift differential will combine with the evening and night differentials. For example, an employee working a shift that would qualify for the evening shift differential on Saturday would receive 5 percent for the weekend differential and 5 percent evening differential in addition to their base rate of pay.

    Shift differential is a pay additive and is considered part of an employee’s regular rate of pay. As such, leaves with pay and holiday pay include the shift differential.

    The following chart shows when shift differential should be paid.

    Procedures

    Payment for on-call is initiated in PeopleSoft’s Time & Labor process using the appropriate time reporting code.

    Time Reporting Codes:

    • Evening Shift 5% Differential – SEP
    • Night Shift 10% Differential – SNP
    • Weekend Shift 5% Differential – SWP

    Payment of callback pay is initiated in PeopleSoft’s Time & Labor process using the appropriate time reporting codes.

    For additional information please see UF HR – Time and Labor myUFL Toolkits

    Reporting Questions or Violations

    The following is the department is responsible for overseeing implementation of and assuring compliance with this policy. This is who to contact with questions about the policy or to report suspected violations:

    UF Human Resources
    Classification & Compensation
    903 W. University Ave.
    PO Box 115009
    Gainesville, FL 32611-5009
    (352) 273-2842
    compensation@ufl.edu, http://hr.ufl.edu

    Enforcement

    Failure to comply with this policy could result in disciplinary action, up to and including termination.


    Resources

    UF HR – Time and Labor myUFL Toolkits

    Related Information

    UF Reg. 1.0101, Compensation

    Policy History

    Revision Date Author Description
    03/12/2003 Classification & Compensation, UFHR Policy initially adopted
    12/10/2018 Classification & Compensation, UFHR Revision to Procedures, Resources updated