Employment Operations and Records

“Our goal is to partner with UF departments to efficiently and effectively manage change in an employee’s life cycle”

The Employment Operations & Records unit of UF Human Resources is responsible for all electronic transactions that support the hiring of new employees, employment changes during the lifecycle of UF employees, and the records produced and maintained as a result of these transactions.

Employment Operations

Hiring Center

This section provides information and resources for hiring managers and HR professionals in UF departments. Resources include a comprehensive description of the entire recruitment and hiring process and additional actions that are likely during the employee life cycle.

Records & Scanning

As an organization, the University of Florida (UF) is committed to operational and records management best practices in compliance with the University and State of Florida standards.

Below, is information in four categories to help you locate procedures and contacts for the maintenance of UF records and/or employment-related questions.

Employment Verification

The University of Florida only verifies paid employment for current and former employees up to 25 years after separation from the University.

• Public Service Loan Forgiveness (PSLF)
• Verification of Employment (VOE)

Employment Data

Interested in changing your official business information at UF?  Learn how to update and verify UF employment as well as request official information.

• Name Changes
• Address Change
• Update Education
• Emergency Contact

Retention

Due to the university’s continuous growth, managing and disposing official records can be a complex process on campus. As a state agency, UF follows specific guidelines when disposing of official records. Learn more about these guidelines in this section.

• Retention Schedules
• Disposal of Records
• Records Manager Contact

Scanning

Scanning or imaging is the process by which paper documents are copied and saved as digital images. Review the information below to do so effectively and efficiently at UF.

• What is a Record?
• Expectations & Responsibilities
• Scanning Requirements
• Retention Schedules

Records Request

Learn what are some of the types of records request requested from UF and how you can help.

• What is a record?
• Types of records
  • Public Records
  • Subpoenas
  • Personnel files
• Who is exempt?
• Our Roles

Contact Us

Email: ufhr-employment@ufl.edu

Phone: (352) 273-1079

Address: 903 W University Avenue

Fax: (352) 846-0668