Employment Data

Keep your information current at all times!

The UF Directory is the official source of contact information for students, faculty, staff and affiliates. The information stored in the directory feeds directly into student records, myUFL, the online phonebook and other campus-wide systems.

Personal information, including your home and mail address, date of birth, and gender can be updated using the procedures listed below. Please note that certain changes to your personal information may require additional documentation.

Name & Gender Changes

Both Former and Current Employee

If you need to make a change to your legal name and/or gender, please submit a completed Name and/or Gender Change Request Form, along with an updated copy of the social security card via fax or Dropbox. Employment Operations & Records will ensure the data is accurate in the myUFL system and your business name reflects the name listed on your new social security card. Please contact Employment Operations & Records if you have any questions.

Submit completed form with an attached social security card per instructions within the form.

• Name and/ or Gender Change Request Form

Current Employee Change in Directory Name

Display/Directory Name is what appears in some UF campus contact information. You can select how and what would be your display name by logging in to MyUFL and following the navigation below:

Main Menu > My Account > Update My Directory Profile.

*This does not affect your UF Business Name*

Address Changes

Every UF employee is responsible for verifying that their home and mailing addresses are accurate and up-to-date. This is essential to receive critical communication including tax documents, benefits updates and more. Below are some ways you may verify and/or update your information.

Current Employee

Employees can change their address at any time by logging into MyUFL and going to:

• Main Menu > My Account > Update My Directory Profile

How does this affect your W-2?

Current employees can access their most recent W-2 forms by logging in to MyUFL and navigating to:

• Main Menu > My Self Service > Payroll and Compensation > W-2/W-2c Consent.

Former Employee

Employees must complete the Former Employee Address Change Request Form.

• Directions on where to send the completed form are included on the form.

How does this affect your W-2?

Former employees will have their W-2s mailed to their local home mailing address in the UF Directory. If this address has changed since your separation from the university, please update accordingly.

Emergency Contact

Current employees can change or update the emergency contact information by logging into MyUFL and going to:

Main Menu > My Account > Update Emergency contact

Update Education

Employees who have attained a higher education degree after their initial hire date can update their employee record by emailing their request to ufhr-employment@ufl.edu. Employment Operations & Records will verify the degree and update the employee personnel file accordingly.

When making the request, include your UFID and the institution where the degree was earned.