unit logo

I-9 Reverification

  • Alternate Work Location
  • Employment Operations and Records
  • HR Data Services & People Analytics
  • Employment Abroad
  • Talent Acquisition and Onboarding
  • Volunteer Coordination
  • Classification & Compensation
  • Employee Relations
  • Hiring Pause
  • Talent Share Program
  • I-9 Reverification Process

    The University of Florida began requiring all employees be E-Verified in January 2010. E-Verify was originally established in 1996 with Form I-9 originating on November 6, 1986.

    Reverification is never required for the following:

    • U.S. citizens or noncitizen nationals.
    • Reverification is also never required when the following documents expire: U.S. passports, U.S. passport cards, Form I-551 (Alien Registration Receipt Cards/Permanent Resident Cards, also known as Green Cards), and List B documents.

    Employees with expiring immigration status, employment authorization, or employment authorization documents should have the necessary application or petition filed well in advance to ensure they maintain continuous employment authorization and/or valid documents. USCIS provides employment authorization extensions under certain conditions. See Section 6.0, Evidence of Status for Certain Categories, for more information.

    1. Meet with Employee and Review Documentation

    An employee’s employment authorization must be reverified no later than the date their current work authorization expires. When doing so please follow the steps below to ensure the proper reverification processes are followed.

    Employee’s responsibility:

    • Review list of Acceptable Documents
    • Present any List A or C document showing current employment authorization
    • Document must be valid if work authorization has expiration date

    Employer’s responsibility:

    • Review document to verify accuracy and authenticity
    • If Social Security card is provided as document, ensure it is not restricted
    • Certain receipts can be accepted for reverification; see the Acceptable Receipts table in Section 4.3, Acceptable Receipts, for more information

    2. Complete Section 3 of Form I-9

    Use the most recent version of the form: https://www.uscis.gov/i-9

    (Note Google Chrome will not properly load the form thus another web browser should be used)

    If you reverify your employee using a paper Form I-9:

    • Enter the employee’s full name on new Form I-9 at the top of Section 2
    • Leave both the Citizenship/Immigration Status field and the rest of Section 2 blank
    • If the employee’s name has changed, enter the new name in Block A of Section 3
    • Enter the document title, number, and expiration date in Block C of Section 3
    • Sign, date and enter your name in Section 3

    If you complete Section 3 using a computer:

    • Enter the employee’s full name on new Form I-9 at the top of Section 2
    • If the employee’s name has changed, enter the new name in Block A of Section 3
    • Enter the document title, number and expiration date (if any) in Block C of Section 3
    • Enter your name in the field provided
    • Print the form and sign and date in Section 3

    3. Submit Form I-9 and Supporting Documents

    • Enter your case via the I-9 Reverification Portal
    • Upload the form and supporting documentation in two separate files
    • ALERT: Incomplete forms without supporting documents will not be reviewed.

    4. Resources and Contacts

    Resources

    USCIS I-9 Central

    Acceptable Documents

    Handbook for Employers: Guidance for Completing Form I-9

    Re-verifying Existing Employees

    Contact

    Employment Operations & Records

    Ufhr-reverifications@mail.ufl.edu