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What are FBI Livescan and 435 Livescan Background Checks?

  • Recruitment & Staffing
  • Classification & Compensation
  • Employee Relations
  • Types of Level 2 Screenings

    There are two types of backgrounds checks utilized by the University of Florida—FBI livescan and 435 livescan. Both are considered a level 2 screening, and both require candidates to submit their fingerprints to the Florida Department of Law Enforcement (FDLE) to conduct their search against the Federal Bureau Investigation (FBI) databases and, for 435 Livescan, Department of Children and Families (DCF) databases.

    The following chart provides information on when these types of background checks are typically used. If you are not sure which one to select, contact Recruitment & Staffing at 352-392-2477 for additional information.

    FBI Livescan 435 Livescan
    This type of check is typically performed on hires

    • from another state.
    • in positions of trust or responsibility.
    • working in a sensitive location.

    This includes employees and volunteers working in a youth camp or activity outside of the summer period.

    This type of check is typically performed on hires for

    • university positions under contract with the Florida Department of Children and Families (DCF).
    • university positions with UF childcare facilities.
    • all summer camps (youth activities/camps held between April 1 and September 1).
    • Florida 4-H programs (year-round).
      • Screening for Florida 4-H volunteers is managed by Florida State Headquarters and county 4-H Faculty. UF employees who work with youth in Florida 4-H programs will be processed through their respective departments.

    Per Florida statute and Department of Children and Families guidelines, an employee or a volunteer cannot participate in any of the activities described above until the employee or the volunteer has been cleared by DCF.

     


    Level 2 Screenings Process

    To begin the process, the appropriate department contact, usually a departmental administrator, departmental HR liaison or youth activity administrator, must submit the appropriate background check request form.

    FBI LIVESCAN
    Steps 1. Department submits the Criminal Background Screening Request Form

    2. Candidate schedules an appointment with Recruitment & Staffing via online appointment scheduler.

    At the Appointment… Candidate must present one (1) of the following:

    • Driver’s License
    • State Identification
    • Passport
    Results Results usually return within 24 hours.

     
     

    435 LIVESCAN    
    Steps 1. Department submits the Criminal Background Screening Form

    2. Candidate completes and submits the Clearinghouse Applicant Request Form  (also titled Care Provider Background Screening Clearinghouse – Criminal Background Screening Request form) and Clearinghouse Privacy Statement to Recruitment and Staffing either by fax, campus mail or in person.

    3. Recruitment and Staffing will notify the department if fingerprinting appointment is needed.

    4. If needed, candidate schedules an appointment  with Recruitment & Staffing via online appointment scheduler.

     
    At the Appointment… Candidate must present one (1) of the following:

    • Driver’s License
    • State Identification
    • Passport
    If appointment is not needed, candidate presents to a notary in the department a driver’s license, state identification, or passport and completes one of the following:

    Results Results usually return within 7 to 10 business days.  
    Sharing Results Recruitment and Staffing will fax the Background Screening Result, Rap Sheet, and the completed Affidavit of Good Moral Character to the department contact.
    • If the Affidavit of Good Moral Character was completed by the department, a copy must be sent to Recruitment and Staffing.
    • The department must maintain these documents on file for auditing purposes.

     


    Schedule an Appointment

    Fingerprinting appointments can be made online. Each appointment lasts approximately 20 minutes. To make an appointment, click the “Book Now” link below.

    Book Now 

    If a criminal background check needs to be conducted outside of the main campus area, please contact Recruitment and Staffing at 352-392-2477 for additional information.


    Youth Camps and Activities

    Other than Florida 4-H programs, all youth camps and activities must register with the Office of Youth Conference Services. In addition, all camp personnel – employees and volunteers – need to register and complete online training prior to beginning work. Additional information regarding youth camps or activities, including background check requirements, can be found by visiting the UF’s Office of Youth Conference Services. Florida 4-H programs must register with Florida 4-H State Headquarters.


    Foreign Nationals Volunteers

    Foreign national employees and students should seek consultation with the appropriate offices to ensure their volunteering activities do not have an adverse impact on their visa status, including F-1/OPT and J-1/Academic Training.


    Resources

    Human Resources

    Recruitment and Staffing Background Check Team

    Immigration Compliance Services

    UF International Center

    Office of Youth Conference Services

    UF IFAS Extension Florida 4-H State Headquarter