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  • Types of Level 2 Screenings

    Level 2 screening is a comprehensive criminal background screening that includes fingerprint-based check for statewide criminal history records through the Florida Department of Law Enforcement and national criminal history records through the Federal Bureau of Investigation.

    There two types of level 2 screenings, the following chart provides information on when these types of background checks are typically used. If you are not sure which one to select, contact Talent Acquisition & Onboarding at 352-392-2477 for additional information.

    LEVEL 2 LEVEL 2 –  DCF
    This type of check is typically performed on hires

    • in positions of trust or responsibility.
    • working in a sensitive location.
    • working in or volunteering with a youth camp or activity outside of the summer period.
    This type of check is typically performed on hires for

    • university positions under contract with the Florida Department of Children and Families (DCF).
    • university positions with UF childcare facilities.
    • all summer camps (youth activities/camps held between April 1 and September 1).  Please visit UF Youth Compliance for additional details and requirements on hosting UF sponsored youth activities and camps.
    • Florida 4-H programs (year-round).
      • Screening for Florida 4-H volunteers is managed by Florida State Headquarters and county 4-H Faculty. UF employees who work with youth in Florida 4-H programs will be processed through their respective departments.

    Per Florida statute and Department of Children and Families guidelines, an employee or a volunteer cannot participate in any of the activities described above until the employee or the volunteer has been cleared by DCF.

    Employees or volunteers must be recertified every 5 years in order to maintain eligibility for continuous employment or service. Break in service for 90 days or more will need to be rescreened.

    When an employee or a volunteer separates from employment or service that requires this type of screening, the hiring department must notify Talent Acquisition & Onboarding by emailing HRSBackgrounds@admin.ufl.edu within 5 days of the employee’s or volunteer’s date of separation and their affiliation in DCF Clearinghouse in compliance with DCF background screening requirements.

     


    Screenings Process

    To begin the process, the appropriate department contact, usually a departmental administrator, departmental HR liaison or youth activity administrator, must submit the appropriate background check request form.

    LEVEL 2
    Steps 1. Department submits the Criminal Background Screening Request Form

    2. Candidate schedules an appointment with Talent Acquisition & Onboarding via online appointment scheduler.

    At the Appointment… Candidate must present one (1) of the following:

    • Driver’s License
    • State Identification
    • Passport
    Results Results usually return within 24 hours.

     

    LEVEL 2 – DCF
    Steps 1. Department submits the Criminal Background Screening Form

    2. Department collects a completed copy of either the Affidavit of Good Moral Character (for DCF funded positions) or Attestation of Good Moral Character – Child Care (Baby Gator and summer camp/activity) and retain it within the department.

    3. Candidate completes and submits the Clearinghouse Applicant Request Form  (also titled Care Provider Background Screening Clearinghouse – Criminal Background Screening Request form) and Clearinghouse Privacy Policy Acknowledgement Statement to Talent Acquisition & Onboarding either by fax, campus mail, DropBox, or in person.

    4. Talent Acquisition & Onboarding will notify the department if fingerprinting appointment is needed.

    5. If needed, candidate schedules an appointment  with Talent Acquisition & Onboarding via online appointment scheduler.

    At the Appointment… Candidate must present one (1) of the following:

    • Driver’s License
    • State Identification
    • Passport
    Results Results usually return within 7 to 10 business days.
    Sharing Results Talent Acquisition & Onboarding will transmit the Background Screening Result and Public Record to the department contact either via fax or DropBox. The department must maintain these documents on file for auditing purposes.
    Administration The department must ensure their employees or volunteers who have been in continuous service are recertified every 5 years. To recertify, the department must submit a screening request form minimally 2 weeks prior to their employees’ or volunteers’ 5-year expiration date.

    When an employee or volunteer separates from employment or service that required this type of screening, the department must notify Talent Acquisition & Onboarding by emailing HRSBackgrounds@admin.ufl.edu within 5 days of the employee’s or the volunteer’s date of separation to end their affiliation in the DCF Clearinghouse in compliance with DCF background screening requirements.

     


    Schedule an Appointment

    Fingerprinting appointments can be made online. Each appointment lasts approximately 20 minutes. To make an appointment, click the “Book Now” link below.

    Book Now 

    If a criminal background check needs to be conducted outside of the main campus area, please contact Talent Acquisition & Onboarding at 352-392-2477 for additional information.


    Youth Camps and Activities

    Other than Florida 4-H programs, all youth camps and activities must register with the UF Youth Compliance. In addition, all camp personnel – employees and volunteers – need to register and complete online training prior to beginning work. Additional information regarding youth camps or activities, including background check requirements, can be found by visiting the UF Youth Compliance. Florida 4-H programs must register with Florida 4-H State Headquarters.


    Foreign Nationals Volunteers

    Foreign national employees and students should seek consultation with the appropriate offices to ensure their volunteering activities do not have an adverse impact on their visa status, including F-1/OPT and J-1/Academic Training.


    Resources

    Human Resources

    Talent Acquisition & Onboarding Background Check Team

    Immigration Compliance Services

    UF International Center

    UF Youth Compliance

    UF IFAS Extension Florida 4-H State Headquarter