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Holiday Schedule and Planning for Faculty and Staff

In keeping with past practice, the University of Florida will be closed Thursday and Friday, November 26-27, for the Thanksgiving holiday. While classes are not held on Wednesday, November 25, the University will remain open. If you are planning to travel, you are encouraged to get tested both before you leave as well as upon your return. You can schedule a test via one.uf.edu as needed.

In addition to the November holidays, observance of other official holidays during this season will occur on December 24 (Homecoming, observed), December 25 and January 1.  The University also will be closed for the holiday period of December 26 through December 31. The holiday closing period is designed to offer departments the flexibility to close or significantly reduce staffing during the holiday season.

The University will reopen Monday, January 4, with classes delayed until Monday, Jan. 11. As announced earlier this year, this extended winter break will be provided in lieu of 2021 Spring Break to help make the spring semester as successful and healthy as possible.

All TEAMS employees, 12-month Academic Personnel and postdoctoral associates will be credited with four personal leave days to be used during the holiday closing period of December 26 through 31. Eligible employees who are considered “essential” and will be required to work at any time December 26 through 31 may have their work schedules adjusted to use their four personal days between Dec. 2, 2020, and June 30, 2021, based on departmental needs. Please note: Essential personnel for this holiday closing period are not necessarily the same personnel who may be required to work during a campus emergency such as a hurricane closure. As in the past, UF vice presidents – working with deans, directors and department chairs – determine which employees are required to work to support campus operations during this period.

USPS employees are not eligible for the four personal leave days in December and may be required to use vacation or accrued compensatory leave during the holiday closing period due to a department closing or upon supervisory request. In the event USPS employees do not have enough vacation leave to cover the closing period, they may request vacation leave be advanced to cover that absence, in which case departments are obligated to provide such leave. The holiday closing period is the only time vacation leave may be advanced. USPS employees may also elect to use leave without pay during this time.

Departments with OPS staff may adjust work schedules either before or after the holiday break to allow OPS staff to make up work time as needed if units are closed. The UF College of Medicine, UF Health Physician practices and UF Health Hospitals in Gainesville and Jacksonville will remain open for patient care. UF faculty, staff, residents and students with clinical responsibilities who are assigned to the Gainesville and Jacksonville UF Health campuses must check with their respective colleges, departments and clinical leaders to determine their work schedules during the holiday period.

The UF Veterinary Hospital will remain open the entire holiday period. The UF College of Dentistry centers in Gainesville, Hialeah, Naples, St. Petersburg and Wildlight post information about holiday scheduling and contact information for patients with urgent needs on their website at https://dental.ufl.edu/patient-care/. All centers will be closed on December 24 and 25, and on January 1; all centers will resume normal hours on Monday, January 4, 2021.

Additional information on the holiday closing period, as well as the holiday schedule for 2020, may be found on the UFHR website at https://benefits.hr.ufl.edu/time-away/holidays/. If you have questions, please contact Leave Administration at (352) 392-2477 or central-leave@ufl.edu.

For more information on how to have a healthy holiday, please visit https://coronavirus.ufhealth.org/2020/11/10/how-to-have-yourself-a-healthy-holiday/.

Best wishes for a safe and happy holiday season!

Jodi Gentry, Vice President for Human Resources

Published: December 1st, 2020

Category: Memoranda