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UFHR Guidance to HR Liaisons on COVID-19 Response for Employees

Updated 3/31/2020

Scenario Public Health Measure HR Measures Who is Notified? (Separate from AWL Process)
1 Person diagnosed with COVID-19 Medical care is provided by the employee’s physician in hospital or in home isolation UF Health will require a Medical Clearance from the employee’s physician stating employee has been “Released from Isolation”. The Medical Clearance from the employee’s physician must be reviewed by UF Occupational Medicine at SHCC and depending on the job requirements a periodic physical clearance examination may be further required before returning to work. UF Health and/or DOH notifies SHCC, SHCC notifies UFHR; UFHR notifies College HR Liaison; HR Liaison notifies College facilities person to request cleaning through Work Management at Facilities Services
2 Exposure to person who has a confirmed case of COVID-19 that meets definition of Close Contact–being within 6 feet for a prolonged period of time (more than a few minutes) or contact with infectious secretions (i.e. from coughing). Employee contacts their medical provider for medical evaluation and care which includes 14 day self-quarantine by CDC guidelines. Employee required to remain away from UF for 14 day period, may use sick or vacation leave; health care providers exposed in line of duty will receive administrative leave. A Medical Clearance is required by UF Occupational Medicine at SHCC before returning to work. Permit Alternate Work Location if appropriate. UF Health and/or DOH notifies SHCC, SHCC notifies UFHR; UFHR notifies College HR Liaison
3 Exposure to person who has a confirmed case of COVID-19 that does not meet definition of Close Contact–being more than 6 feet away from person or being within 6 feet for a brief period of time i.e. walking by the person or being briefly in the same room AND no exposure to infectious secretions. Employee contacts their medical provider to verify the exposure is not a close contact. If medical provider verifies exposure was not a close contact, self-quarantine is not required. Employee may use sick or vacation leave. A Medical Clearance from the employee’s physician is required. No action by UF Occupational Medicine at SHCC is required. Permit Alternate Work Location if appropriate. Employee/Department should notify HR Liaison, HR Liaison should notify UFHR Employee Relations; HR Liaison notifies College facilities person to request cleaning through Work Management at Facilities Services
4 Exposure to person who has a suspected but unconfirmed case of COVID-19 that meets definition of Close Contact–being within 6 feet for a prolonged period of time (more than a few minutes) or contact with infectious secretions (i.e. from coughing). Employee contacts their medical provider for medical evaluation and care which includes up to a 14 day self-quarantine (but can be shortened if the suspected case is not confirmed after test is negative). UF Health will require employee to remain away from UF until cleared by the employee’s medical provider AND after a required Medical Clearance by UF Occupational Medicine at SHCC, may use sick or vacation leave; health care providers exposed in line of duty will receive administrative leave. Permit Alternate Work Location if appropriate. UF Health and/or DOH notifies SHCC, SHCC notifies UFHR; UFHR notifies College HR Liaison
5 Exposure to person who has a suspected but unconfirmed case of COVID-19 that does not meet definition of Close Contact–being more than 6 feet away from person or being within 6 feet for a brief period of time i.e. walking by the person or being briefly in the same room AND no exposure to infectious secretions. Employee contacts their medical provider to verify the exposure is not a close contact. If medical provider verifies exposure was not a close contact, self-quarantine is not required. Employee may use sick or vacation leave. A Medical Clearance from the employee’s physician is required. No action by UF Occupational Medicine at SHCC is required. Permit Alternate Work Location if appropriate. Employee/Department should notify HR Liaison, HR Liaison should notify UFHR Employee Relations
6 Employee has been in close contact with someone who is asymptomatic, but that person has been exposed to a confirmed case of COVID-19 Employee should self-monitor, limit exposure to others, contact medical provider if symptoms occur Employee may use sick or vacation leave if requested. A Medical Clearance from the employee’s physician is NOT required. No action by UF Occupational Medicine at SHCC is required. Permit Alternate Work Location if appropriate. Employee/Department should notify HR Liaison, HR Liaison should notify UFHR Employee Relations
7 Employee has no known exposure to COVID-19, but has unconfirmed symptoms or illness Employee should see medical provider as needed Department should send employee home, permit Alternate Work Location if appropriate; no doctor’s note is required for return to work when illness is resolved, can use sick or vacation leave Employee/Department should notify HR Liaison, HR Liaison should notify UFHR Employee Relations
8 Employee has no symptoms or illness, but the employee has been in close contact with a person on campus with unconfirmed symptoms or illness. Employee should see medical provider as needed No medical recommendation to not come to work. Permit Alternate Work Location if appropriate and requested; if they request time off, allow employee to take vacation leave if Alternate Work Location not appropriate Employee/Department should notify HR Liaison
9 Employee has a compromised immune system but has had no known contact with COVID-19 Employee should self-monitor, limit exposure to others, contact medical provider if symptoms occur Permit Alternate Work Location if appropriate, may use sick or vacation leave if requested Employee discretion on whether to notify
10 Employee returns to Florida from Louisiana, Connecticut, New Jersey, or New York, or from international travel or a cruise Self-quarantine for 14 days and monitor health. If employee becomes symptomatic, they should immediately self-isolate and contact County Health Department or their health care provider Employee required to remain away from UF for 14 day period upon return, may use sick or vacation leave. A Medical Clearance is required by UF Occupational Medicine at SHCC before returning to work. Permit Alternate Work Location if appropriate. Employee should notify SHCC, Employee/Department should notify HR Liaison, SHCC and/or HR Liaison should notify UFHR Employee Relations
11 Employee has no symptoms or illness, but the employee has been in close contact with an asymptomatic person who has returned from international travel or a cruise. No medical recommendation to not come to work. Permit Alternate Work Location if appropriate and requested; if they request time off, allow employee to take vacation leave if Alternate Work Location not appropriate Employee/Department should notify HR Liaison, HR Liaison should notify UFHR Employee Relations
12 Employee has no symptoms or illness, but the employee has been in close contact with an asymptomatic person who has had close contact with someone exposed to a suspected but unconfirmed case. No medical recommendation for self-quarantine. Permit Alternate Work Location if appropriate and requested; if they request time off, allow employee to take vacation leave if Alternate Work Location not appropriate Employee/Department should notify HR Liaison, HR Liaison should notify UFHR Employee Relations
13 Employee has no known contact with COVID-19, but has symptoms or illness, and has been tested for COVID-19, pending results Employee contacts their medical provider for medical evaluation and care which includes up to a 14 day self-quarantine (but can be shortened if the employee’s test is negative). Employee required to remain away from UF for 14 day period (but can be shortened if the employee’s test is negative), may use sick or vacation leave. A Medical Clearance from the employee’s physician and by UF Occupational Medicine at SHCC is required before returning to work. Permit Alternate Work Location if appropriate. UF Health and/or DOH notifies SHCC, SHCC notifies UFHR; UFHR notifies College HR Liaison; HR Liaison notifies College facilities person to request cleaning through Work Management at Facilities Services
14 Employee is at least 65 years of age Employee should self-monitor, limit exposure to others, contact medical provider if symptoms occur Permit Alternate Work Location if appropriate, may use sick or vacation leave if requested Employee discretion on whether to notify