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  • HR Data Services & People Analytics
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  • Leave

    Administrative Leave By Department

    Prompts on date range and TRC code(s). Details administrative leave taken in a department. This report would be helpful in answering questions like:

    • Evaluate cumulative college or department hours for paid parental leave, FMLA (Family and Medical Leave Act) and workers’ compensation.
    • Evaluate college- or departmental-level Administrative Leave use based on selected TRCs including Military, Emergency Closing, Paid Parental, and Workers’ Compensation leave codes for a specified period of time.

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    Administrative Leave By Employee ID

    Prompts on date range and UFID. This report would be helpful in answering questions like:

    • Evaluate all Administrative Leave use by individual UFID over a specified period of time.

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    FMLA Leave Reports

    Prompts on date range and TRC code(s) and UFID. Details cumulative college or department hours for FMLA. These reports would be helpful in answering questions like:

    • Are any college- or departmental-level employees recording FMLA leave without authorization?
    • How many employees within a specific unit are recording FMLA during any given period of time?
    • Is an employee using FMLA leave consistent with the expectations provided by UFHR Central-Leave?
    • Has an employee exhausted their FMLA entitlement?
    • How many hours of remaining FMLA leave does an employee have available?

    Learn More About FMLA Leave Reports FMLA Leave by Department FMLA Leave By Employee ID

    Leave Accrual, Usage, and Balances

    Prompts on pay date, department, and/or UFID. Details leave accrual, usage, and balances for a department or college or UFID. These reports would be helpful in answering questions like:

    • What is the monetary value of leave for a department or individual? Total value proposition, new hires counter offers. Calculate cash out, early retirement. Calculate cash out, termination.
    • What is the average ratio between hours taken and hours earned in each pay period?
    • How many hours does a given employee have available for use?
    • Do accruals for new hires match the expected values?
    • Has an employee recorded their leave properly?
    • What is an employee's historical leave use and accrual, per payroll period?

    Learn More About Leave Accrual, Usage, and Balances Leave Accruals, Usage, and Balances By Pay Period, Department Leave Accruals, Usage, and Balances By PPE, EmpID

    Leave Accruals, Usage, and Balances By Pay Period, Department – Compensatory Time Only

    Prompts on pay date and department. Details leave accrual, usage, and balances for a department or college, specifically for compensatory time. This report would be helpful in answering questions like:

    • Evaluate total hours or monetary value of compensatory leave for a pay period.
    • What are the expected budgetary impacts of compensatory leave cash outs on a department or unit?
    • Should a supervisor consider having an employee use compensatory leave instead of vacation?
    • Are any employees approaching a maximum threshold that will require cash payment for additional accruals?

    Learn More About Leave Accruals, Usage, and Balances By Pay Period, Department – Compensatory Time Only Leave Accruals, Usage, and Balances By Pay Period, Department - COMP ONLY

    Reported Time and Leave by Department

    Evaluates all time recorded, per TRC, across selected date ranges, departments, and salary plans. This report would be helpful in answering questions like:

    • Which employees are recording time under specific TRCs?
    • Are employees using specific TRCs (such as DPL, EMC, or FMLA) properly?

    Learn More About Reported Time and Leave by Department Reported Time and Leave by Department


    Workforce Information

    Employees Assigned to a Department

    Provides current employee information for active employees in a department or college. This report would be helpful in answering questions like:

    • How many people have active records in my department?
    • What are the current salaries of the employees in my department?

    Learn More About Employees Assigned to a Department Employees Assigned to a Department

    Job Information for the Last 180 Days by Empl ID

    Provides changes to Job Data for a given employee over the last six months. This report would be helpful in answering questions around what has historically happened in an employee’s job data. This report would be helpful in answering questions like:

    • When was the last time an employee was awarded a salary increase?
    • What type of salary increase (i.e. SPI, UF Increase)?

    Learn More About Job Information for the Last 180 Days by Empl ID Job Information for the Last 180 Days by Empl ID

    Job Records to Date by UFID

    Prompts for UFID. Pulls all job records for an employee and last action and effective date on each record. This report would be helpful to see if an employee has multiple active records or all employee records for an individual.

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    New Hire Reports

    Prompts on department, date range, and salary plan. Used to answer questions around who was hired, what types of employees does a department hire, how many hires a department had. This report would be helpful in answering questions like:
    • On average, how many employees are onboarded during a given time period?
    • Which salary plans (OPS, TEAMS, Faculty) do we hire? Are there any hiring trends in terms of fluctuations between time of year?

    Learn More About New Hire Reports New Hires by Department New Hires by Salary Admin Plan

    Payable Time Summary Reports

    Prompts on college code or department ID and date range to return all payable time in the selected college during the selected date range. Used as an overview of payable time per employee in a given college. This report would be helpful in answering questions like:
    • Evaluate flight risks, burnout, and work life balance. What are the PTO practices in the department? Are there opportunities for flexibility or scheduling needs that could be addressed?
    • Evaluate overtime. Is there sufficient coverage?
    • Evaluate FMLA. Are the types of FMLA currently being utilized appropriate?

    Learn More About Payable Time Summary Reports Payable Time Summary by College Payable Time Summary by Department

    Short Work Break – Return From Break Report

    Prompts on department and returns all 9- and 10-month employees who go on short work break during the summer. Used for review in preparation for the short work break files. This report would be helpful in answering questions like:
    • Are all employees impacted by short work break accounted for?
    • Recalibrate workflow. With a modified work force, how can we delegate and prioritize tasks?

    Learn More About Short Work Break – Return From Break Report Short Work Break - Return From Break Report

    Terminations Reports

    Prompts by college, department, date range, and salary plan. Used to review terminations in a department(s) over a selected period of time. This report would be helpful in answering questions like:
    • Evaluate termination reason codes. Are they accurate? Do you notice trends in terminations in certain units or during specific times of the year?
    • Evaluate contraction. Use this report in tangent with the “New Hires by Department” report. What is the ratio of terminations versus hires?
    • Evaluate and address trends. Are there any strategies that you can utilize to improve retention?
    • What is the typical length of service for an exiting employee?

    Learn More About Terminations Reports Terminations By Department Terminations By Salary Admin Plan

    VISA Status Expiration Report by Department

    Prompts by college, department, and salary plan. Used to monitor visa information and identify employees who have expired visas. This report would be helpful in answering questions like:
    • Is the information on report accurate?
    • Set proactive timelines to address VISA related tasks.

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    Working Hours Report OPSN

    Prompt by department(s). Used to identify monitor OPS workforce and identify employees who are close to the OPS hours threshold. This report would be helpful in answering questions like:
    • Are there any employees who have exceeded or are approaching the OPS hours threshold?
    • Evaluate workforce planning.

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