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Academic HR
When Faculty Resign, Retire, or are Terminated
The following are guidelines on how to process the resignation, retirement, and/or termination of faculty.
| Status Change | Salaried Faculty | Temporary (OPS) Faculty |
| Termination/
Resignation |
NOTE: If processing a termination or resignation after the fact and the employee has been overpaid, the department will have to do an adjustment to the leave system to correct the over accrual on the leave and will need to work with Payroll regarding a cash refund. Hiring departments need to work with Payroll and HRS Benefits departments regarding leave adjustments. |
|
| Retirement |
NOTE: If processing a retirement or resignation after the fact and the employee has been overpaid, the department will have to do an adjustment to the leave system to correct the over accrual on the leave and will need to work with Payroll regarding a cash refund. Hiring department needs to work with Payroll and HRS Benefits departments regarding leave adjustments. |
|
| Deceased |
|
For more information, please contact Employee Relations at 392-1072.
Graduate Student Appointment Termination
A graduate assistant may be terminated under the following conditions:
- The student fails to maintain graduate student eligibility—i.e., GPA, required course load per FTE level, or progress toward degree.
- The student fails to perform required job duties or responsibilities (evaluation or review on file).
- The student resigns—in which case the department should maintain a letter of resignation in the student’s file and indicate that the letter is on file in the Change in Employment Status ePAF for termination.
- If the appointment is terminated before the semester end-date, the Letter of Appointment becomes inactive, thus all tuition and/or fees become the student’s responsibility. For this reason, the normal termination date in the ePAF for graduate assistants is the day after the semester end-date.
NOTE: Before using termination for cause as the reason on a status-change ePAF, departments should contact Academic Personnel for guidance.
Pre- and Post-Doc Fellow Appointments Termination
When terminating a pre or post-doc fellow, the hiring department does not need to provide a letter. However, do not term the fellow until the final payment has been processed. Contact Academic HR for additional questions.
Resources
Processing a Termination or Retirement Guide
Leave Cash-Out Instruction Guide
Job and Position Actions Toolkit
Hiring and Additional Pay Toolkit