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This page contains template letters for appointment of faculty, post-doc associates, graduate assistants, post-doc fellows, and TEAMS (exempt/non-exempt). The resources found on this page are divided by each category.
For a history of offer letter revisions, please view the Record of Revisions Log.
New! Specific templates for appointment letter clauses that include tenure upon hire, relocation allowances, administrative supplements, and much more can be located here.
Academic HR
Faculty
Faculty letters are divided in two main categories, appointments for In Unit faculty and letters for Out of Unit faculty. These main categories are also divided by tenure and non-tenure appointments. Select the appropriate template for your faculty hire. Bookmark this page instead of saving the templates, as these letters are updated regularly.
In Unit Faculty
Faculty appointments for E&G (Education and General) units. These faculty members are covered by the Collective Bargaining Agreement (CBA).
Out of Unit Faculty
Faculty appointments for Law, IFAS, Health Science Center colleges with some faculty employed in the E&G units that are out of unit. For a complete list of titles that are covered by the Collective Bargaining Agreement and are In Unit, see Appendix A.
- Tenure-Accruing Faculty Appointment Letter
- Non-Tenure-Accruing Faculty Appointment Letter
- Non-Tenure-Accruing Faculty Reappointment Letter
Summer
Nine-month faculty who are receiving a summer appointment (salary plan FASU) would use the template below.
Post-Doc Associates
This template is utilized by all of campus when appointing a new post doc associate in their unit.
Graduate Assistants
Graduate appointments consist of two letters for each student. One letter is the academic appointment to their program with information on assistantship, the second letter is the letter of employment. Below are templates for both of these scenarios.
Graduate Student Admission with Funding
- Graduate Student Admission Letter with an Appointment as a GA/RA/TA
- 09-Month Employment Letter
- 12-Month Employment Letter
- Summer Employment Letter
- Letter of Employment – Provost Initiative (Updated Expansion)
Graduate Student Admission Letter without Funding
Pre-Doc and Post-Doc Fellows
Courtesy Faculty
Staff (TEAMS & USPS)
The following are letter of offer templates for the different classification of TEAMS employees.
Letter of Offer for TEAMS Exempt
Letter of Offer for TEAMS Exempt Time-Limited
Letter of Offer for TEAMS Non-Exempt
Letter of Offer for TEAMS Non-Exempt Time Limited
OPS (OPSN & OPSE)
The following are letter of offer templates for the different classification of OPS (Other Personnel Services) employees.
Letter of Offer for OPS-Non-Exempt
Letter of Offer for OPS-Exempt*
*Approval from Classification & Compensation is needed prior to hiring an OPS exempt
General Addendum
The following template is a general addendum that may be used for various appointment types, both academic and staff.