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This page contains template letters for appointment of faculty, post-doc associates, graduate assistants, post-doc fellows, and TEAMS (exempt/non-exempt). The resources found on this page are divided by each category.
Academic HR
Faculty
Faculty letters are divided in two main categories, appointments for In Unit faculty and letters for Out of Unit faculty. These main categories are also divided by tenure and non-tenure appointments. Select the appropriate template for your faculty hire. Bookmark this page instead of saving the templates, as these letters are updated regularly.
In Unit Faculty
Faculty appointments for E&G (Education and General) units. These faculty members are covered by the Collective Bargaining Agreement (CBA).
Out of Unit Faculty
Faculty appointments for Law, IFAS, Health Science Center colleges with some faculty employed in the E&G units that are out of unit. For a complete list of titles that are covered by the Collective Bargaining Agreement and are In Unit, see Appendix A.
- Tenure-Accruing Faculty Appointment Letter
- Non-Tenure-Accruing Faculty Appointment Letter
- Non-Tenure-Accruing Faculty Reappointment Letter
Post-Doc Associates
This template is utilized by all of campus when appointing a new post doc associate in their unit.
Graduate Assistants
Graduate appointments consist of two letters for each student. One letter is the academic appointment to their program with information on assistantship, the second letter is the letter of employment. Below are templates for both of these scenarios.
Graduate Student Admission with Funding
- Graduate Student Admission Letter with an Appointment as a GA/RA/TA
- Letter of Employment
- Letter of Employment – Provost Initiative
Graduate Student Admission Letter without Funding
Pre-Doc and Post-Doc Fellows
Staff (TEAMS & USPS)
The following are letter of offer templates for the different classification of TEAMS employees.
Letter of Offer for TEAMS Exempt
Letter of Offer for TEAMS Exempt Time-Limited