Appointment Letter Library

This page contains template letters for appointment of faculty, post-doc associates, graduate assistants, post-doc fellows, and TEAMS (exempt/non-exempt). The resources found on this page are divided by each category.

For a history of offer letter revisions, please view the Record of Revisions Log.

New! Specific templates for appointment letter clauses that include tenure upon hire, relocation allowances, administrative supplements, and much more can be located here.

Academic HR

Faculty

Faculty letters are divided in two main categories, appointments for In Unit faculty and letters for Out of Unit faculty. These main categories are also divided by tenure and non-tenure appointments. Select the appropriate template for your faculty hire. Bookmark this page instead of saving the templates, as these letters are updated regularly.

In Unit Faculty

Faculty appointments for E&G (Education and General) units. These faculty members are covered by the Collective Bargaining Agreement (CBA).

Out of Unit Faculty

Faculty appointments for Law, IFAS, Health Science Center colleges with some faculty employed in the E&G units that are out of unit. For a complete list of titles that are covered by the Collective Bargaining Agreement and are In Unit, see Appendix A.

Summer

Nine-month faculty who are receiving a summer appointment (salary plan FASU) would use the template below.

Summer Faculty Appointment Letter (FASU only)

Post-Doc Associates

This template is utilized by all of campus when appointing a new post doc associate in their unit.

Post-Doc Associate Letter

Graduate Assistants

Graduate appointments consist of two letters for each student. One letter is the academic appointment to their program with information on assistantship, the second letter is the letter of employment. Below are templates for both of these scenarios.

Graduate Student Admission with Funding

Graduate Student Admission Letter without Funding