Background Screening Request

This form is intended for conducting level 2 or level 2 – DCF screening.  This type of check is only conducted if it is required by law or has been preapproved by UF Human Resources. For more information on level 2 screening, please click here.

To conduct criminal background screening other than level 2, please visit our resource on conducting criminal background check using HireRight by clicking here.

Please contact Amy Neal (aneal@pky.ufl.edu) with PK Yonge to initiate the appropriate background check process in order to gain access to PK Yonge campus.

Process

The following is the process to request a background check:

1. Complete all the fields found on this page (Background Screening Request).  Incomplete forms will not be accepted.
2. Click the Submit button at the bottom of this page. You will see a confirmation page if the form was submitted successfully.
3. A fingerprinting appointment should only be made after you’ve received an email from Talent Acquisition & Onboarding confirming to do so.

Alert! If multiple checks are conducted as a result of submitting the same request more than once, the department will be liable for the costs of the checks conducted. Please note that HRS will cover the cost for UF employees.

Requesting Level 2 – DCF Background Screening

This level 2 background check should only be requested for employees and volunteers who fall into one of the following categories:

• Working for or volunteering with Baby Gator
• Working in a position that is contracted or funded by Florida Department of Children and Families
• Working or volunteering in a youth activity or camp*

* Please visit UF Compliance for additional details and requirements on hosting UF sponsored youth activities and camps. Screening for summer camp/activities should be initiated by utilizing the Background Screening Request Form for Youth Camps and Activities.

Screening Minors (under age of 18)

Prior to conducting criminal background screening on a minor (under age of 18), hiring departments must obtained a signed copy of the “Background Screening Consent Form for Minors” from the minor and the minor’s parent or legal guardian. Signed forms must be retained by the hiring departments securely in compliance with Florida public schedule.

Instructions

When initiating a level 2 – DCF, the requesting department must:

1. Provide all the necessary information by completing all the fields below, especially ones denoted by an asterisk, and submit the form by clicking the Submit button.
2. Fax a completed Clearinghouse Applicant Request Form and Clearinghouse Privacy Policy Acknowledge Form to UF Talent Acquisition and Onboarding 352-846-3058. Please do not email.
3. UF Talent Acquisition and Onboarding will notify the department if fingerprinting appointment is needed.
4. Make a fingerprinting appointment with Human Resources or with an approved UF vendor, if employee lives outside of Gainesville / Alachua County once approval is provided by UF Talent Acquisition and Onboarding.
5. Create a separate folder within your department to retain Clearance Privacy Policy Acknowledge form, Affidavit of Good Moral Character (for DCF funded positions)/ Attestation of Good Moral Character (Baby Gator/summer camps & activities), and screening result along public records in a secured location.

Candidates can use the Fingerprinting Appointment Online Scheduler to make their appointment with Talent Acquisition & Onboarding.

Alert! Please note Talent Acquisition and Onboarding sends a courtesy email to the hiring department within a day to confirm our receipt of the request. The email regarding the fingerprinting appointment is provided in a separate email.

If an employee completes the fingerprinting portion of the background check before UF Talent Acquisition and Onboarding provides its approval, the hiring department will incur additional cost to complete the check.

For more information or assistance, please contact HRS at (352) 392-2477 or email HRSBackgrounds@admin.ufl.edu.