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Regular conversations. Increased engagement. Improved performance.
UF Engaged will introduce an abbreviated, more agile process that enables more frequent conversations in a less concentrated amount of time. Leaders will get a quarterly reminder to provide feedback to employees, arranged around each employee’s anniversary date.
With the introduction of UF Engaged, there will no longer be annual appraisals, ratings or complicated categories. The new system also is not designed to be “the old way x 4.” UFHR is not requiring managers to have four extensive evaluations or “big deal conversations” each quarter, unless such a conversation is needed.
UF Engaged will provide scaffolding for leaders to have quarterly check-ins to discuss results and goals. Check-ins are quarterly structured discussions between employees and their leaders that are designed to support employee success through reflection, planning, problem solving, and honest and constructive feedback.
Quarterly check-ins will more regularly let staff know:
- How they are doing
- What they need to keep doing
- What they can do differently to succeed
The new approach and the system supporting it will be designed:
- To facilitate more frequent conversations in a less concentrated time
- To encourage leaders to be more intentional and deliberate about the kind of feedback they are giving
- To provide an organized framework based on employees’ anniversary dates
- To reduce paperwork, freeing up more time to focus on work
Technology that supports improved tracking
A simple and easy-to-use UF Engaged module will be available in the myUFL system that will include space for “Performance Notes” and provide reminders to leaders when it’s time to have quarterly conversations designed to improve their team’s performance.
Performance Notes is a myUFL system tool for leaders to keep personal notes and track events regarding employees’ performance. Designed to be a resource for preparing for the quarterly check-ins, the content in Performance Notes, as well as any attachments, will only be accessible to the user who entered the information.
Employees will also be able to utilize Performance Notes to keep personal notes and track events for themselves throughout the quarter. Employees will also be able to complete an optional self-assessment. The system will generate quarterly reminders notifying the employee of upcoming Check-ins, prompting them to complete their self-assessment.