Open Enrollment

The fall benefits Open Enrollment period is scheduled for Oct. 17 – Nov. 4. During this period, employees may make changes to their State of Florida and UF plans for the 2017 calendar year.

What can you do to get ready?

  • Ensure your mailing address is up-to-date in the myUFL system.  See our instructions on “Updating Your Address in myUFL.”
  • Review information on the state’s myBenefits website (for employees eligible for state plans) and Human Resource Services’ website (for UFSelect and GatorCare). Please be sure to review the state plan and GatorCare plan changes effective 1/1/2017.
  • Have your People First user ID (PFID) ready if you are eligible for or enrolled in state plans. To locate your PFID, login to the myUFL portal and navigate to: Main Menu > My Self Service > Benefits > PFID & Beneficiary Info . Please note People First passwords expire every 90 days. To reset, log onto the People First website and follow “Forgot Password” instructions. For further assistance, call 1-866-663-4735.
  • Update your address in PeopleFirst by September 30th. More information can be found here.
  • Watch for state Open Enrollment packets from PeopleFirst arriving by postal mail in mid-October.
  • Read Open Enrollment emails sent to your work email address and watch for monthly InfoGator articles regarding OE and UFSelect plans.
  • Attend the Benefits Fair on October 27th.
  • Refer to the state’s myBenefits and UF Human Resource Services’ websites frequently for updates.

 


Benefits Fair

UF’s annual Benefits Fair, which features UF’s benefits and retirement vendors, will be held Oct. 27 from 9 a.m. to 3 p.m. in the Touchdown Terrace.

Learn more about your Open Enrollment options by attending the annual Benefits Fair on Thursday, October 27 from 9 a.m. to 3 p.m. in the Touchdown Terrace located in Ben Hill Griffin Stadium. Representatives will be on hand to discuss insurance and retirement options. Free flu shots will be available to employees with a UFID and a valid insurance ID card. Be certain to mark your calendar now to attend!

Residents outside of Alachua County may attend a state benefits fair in their local area, however, please note that UFSelect and GatorCare vendors will only be participating in the UF Fair.


Open Enrollment Information for Temporary Employees

OPS/variable-hour employees are only able to participate in Open Enrollment if they meet eligibility requirements. OPS employees determined ineligible by PeopleFirst may not participate in the 2016 OE period.  If measured ineligible, but currently enrolled in benefits, coverage(s) will terminate at the end of the calendar year.  A packet will be sent by PeopleFirst regarding options to continue coverage through COBRA for COBRA-eligible plans.

Employees must carefully evaluate coverage options and costs before finalizing Open Enrollment elections.  Certain temporary employee groups are eligible for both UFSelect and state plans and should note that duplicate enrollments for the same plan type are not permitted.  Employees changing between state health plans and GatorCare must contact both PeopleFirst and UF Benefits during Open Enrollment to ensure the corresponding plan is terminated appropriately.

For assistance with questions related to OPS eligibility, please contact People First at (866)-663-4735.


Affordable Care Act

As part of the Affordable Care Act, the state will continue to offer OPS/temporary employees the opportunity to enroll in the state’s plans provided certain eligibility requirements are met. Each year, the state conducts a measurement over a 12-month period for all employees. This year’s Open Enrollment Measurement Period will review hours worked between October 3, 2015, and October 2, 2016. OPS employees who worked an average of 30 hours or more during this period of time will be determined eligible. Part-time TEAMS and faculty employees who are evaluated during the Open Enrollment Measurement Period may continue with their current benefit plans; however, the measurement will determine whether their premiums are paid at the full- or part-time rates for the upcoming plan year.

Please note that the state now considers time worked in all positions, current and previous, when evaluating eligibility. As a result, a prior job separation and subsequent rehire, regardless of the type of appointment or FTE in the new position (TEAMS, faculty, USPS, & OPS), could impact an employee’s measurement and eligibility to participate in state plans.


Benefits Programs at a Glance

  • State-sponsored plans
    State health and supplemental plans administered by People First on a pre-tax basis with the exception of Optional Life. Plans include: State health plans, Basic & Optional Life & AD&D, Disability, Dental, Vision, Medical & Dependent Reimbursement Accounts, Cancer/Intensive Care, Supplemental Hospital, Accident and Short Term Disability.  Enrollment system: People First
  • UFSelect Voluntary plans
    UF-sponsored plans, available on a post-tax basis, include: Dental, Vision, Term Life & AD&D, Disability, and Legal Insurance.Enrollment system: myUFL
  • GatorCare Health plans
    These health plans fall under UF’s self-insured program with different plan options based on employee classification.Enrollment system: myUFL

Questions? Call (352) 392-2477 or email benefits@ufl.edu for assistance.