Role-Based Factors
- In-Person Service Requirements – Roles involving classroom support, in-person meetings, or on-campus events.
- On-Site Operations – Roles in labs, clinics, or libraries.
Learn more: Work Schedules and Work Location Standards Decision Tree.
Resource-Based Factors
- University Resources – Availability of equipment and stipends for remote work and/or the employee’s ability to provide needed resources.
Explore UFIT Remote Work Resources.
Employee-Based Factors
- Offsite Workspace – Availability of a distraction-free workspace with high-speed internet.
- Employee Readiness – Adequate training and capabilities for flexible or remote work. Consider formal arrangements after 3-6 months in a new role.
Other Considerations
- Impact on Onsite Team – Evaluate how remote work affects onsite team workload and group dynamics.
- Employee Suitability – Assess employee needs and work habits for success.
- Non-Exempt Employees – Approval required for work outside approved schedules.
- State Minimum Wage – Comply with state minimum wage guidelines in the remote employee’s state.
Oversight
Meaningful management should focus on results and behavior. Regular feedback is crucial fo r remote employees to avoid disengagement.
Supplies and Facilities
Employees with approved remote work locations won’t have a dedicated UF office. Hoteling spaces or shared workstations may be provided.
- Employee must sign for college-provided equipment and protect it from damage or theft.
- Employee responsible for internet, utilities, and repairs to personally-owned equipment.
- No stipends for remote work costs. Use myUF Marketplace for office supplies.
- University IT cannot support non-UF devices or private internet services.
Work Location Outside of the State of Florida but in the United States
Approval needed for work outside Florida. Three scenarios:
- UF Facility: UF’s established location (e.g., Washington D.C. office).
- Remote in UF Tax State: Home or location in a state where UF deducts state taxes.
- Remote in Non-UF Tax State: Location requiring additional approval and documentation.
Responsibilities:
- Complete remote work location agreement if outside UF facility.
- Follow state’s employment taxation laws.
- Verify addresses in One.UF.
- Unit must establish out-of-state work location in myUFL.
Work Location Outside of the United States
Approval needed for international work. Options for legal employment:
- Establish in-country presence approved by the Board of Trustees.
- Partner with in-country university through UF Procurement and UFHR.
- Contract with UF-approved 3rd party vendor with registered presence.
Responsibilities:
- Complete remote work location agreement for work outside the U.S.
- Follow country’s employment taxation laws.
- Verify addresses in One.UF.
- Unit must establish out-of-country work location in myUFL.
Resources
Review the following resources: