Expense

The Expense module is used to manage expenses (travel, PCard, reimbursements), receipts, and expense reports. The Expense Report is the official document to reconcile expenses incurred on official UF business.

General Information on Expense Reports

The information under this section can be used with all three expense reports: Travel, PCard, and General Reimbursements.

• Itemize Expenses
• Add & Edit Report Expenses
• Add Expense Attendees
• Allocate Expenses to More than One Chartfield
• Managing Receipts
• Missing Receipts
• Recall a Report
• View Status of an Expense Report
• Expense Type to myUFL Account Code Crosswalk
• Glossary

Budget Errors

• Common Budget and Chartfield Errors on UF GO Requests and Reports
• Identify Vouchers in Error by Unit
• Correcting UF GO Vouchers in Error

Travel

• Create and Submit a Travel Expense Report
• Create a Travel Allowance
• Create a Guest Travel Allowance
• Enter Personal Car Mileage
• How to Process Personal/Non-Allowable Expenses on a Travel Report

PCard

• Create and Submit a PCard Only Expense Report
• Managing Travel Expense Reports When You Book Travel on Your PCard for Other Employees
• Expensing a Travel Purchase on Behalf of a Traveler
• How to Process Personal/Non-allowable Expenses on a PCard ONLY Report
• PCard & Air Card Processing Guidelines

Electronic PCard Application

• Apply for New PCard
• Update Existing PCard
• Check PCard Application Status
• Approve PCard Application

General Reimbursement

• Create and Submit a Report for General Reimbursement

Reports

• UFGO Reports
• UF GO Unreconciled PCard & Air Card Transactions