The University of Florida is committed to pursuing its academic mission in compliance with established federal, state and local rules, regulations, policies and procedures. By ensuring compliance, not only does our institution become a safer, more hospitable place to work and learn, but we also lower the risk of being financially penalized, including loss of funding for important research opportunities.

Many of the university’s compliance efforts have a required training component. Categories of compliance training include training for IT employees with access to sensitive data, employee training related to regulations of the Environmental Protection Agency, Social Security number and identity theft training, as well as other research compliance training.  Various UF departments and training providers are responsible for conducting compliance training based on their areas of responsibility.

UF Training & Organizational Development partners with other training providers and departments in order to centralize information and record-keeping related to compliance training efforts.

Animal Care Services

ACS800 Animal Awareness Seminar elearningCourse available through e-learning

The Animal Awareness Seminar will provide participants with an overview of Animal Care Services’ policies and procedures. Completion of this course is required before access to animal facilities is granted.


ACS803 CGRC Facility elearningCourse available through e-learning

This online course will provide participants with an introductory overview of the policies and procedures related to working within the vivarium at the Cancer/Genetics Research Complex (CGRC). Requirements for personal protective equipment will be reviewed, as well as how to properly enter and exit the facility and how to operate equipment. Prior to gaining access to the CGRC vivarium, participants must pass a graded assessment, which is available at the conclusion of the course.


ACS804 BMS Facility elearningCourse available through e-learning

This online course will provide an introductory overview of the policies and procedures related to working within the vivarium at the Biomedical Sciences Building (BMS). Requirements for personal protective equipment will be reviewed, as well as how to properly enter and exit the facility and how to operate equipment. Prior to gaining access to the BMS vivarium, participants must pass a graded assessment, which is available at the conclusion of the course.


ACS805 MBI Facility elearningCourse available through e-learning

This online course will provide an introductory overview of the policies and procedures related to working within the vivarium at the McKnight Brain Institute (MBI). Requirements for personal protective equipment will be reviewed, as well as how to properly enter and exit the facility and how to operate equipment. Prior to gaining access to the MBI vivarium, participants must pass a graded assessment, which is available at the conclusion of the course.


ACS806 Communicore Facility elearningCourse available through e-learning

This online course will provide an introductory overview of the policies and procedures related to working within the rodent rooms located in the Communicore Building. Requirements for personal protective equipment will be reviewed, as well as how to properly enter and exit the facility and how to operate equipment. Prior to gaining access to rodent rooms located in the Communicore Building, participants must pass a graded assessment, which is available at the conclusion of the course.


ACS807 Communicore Infectious Disease elearningCourse available through e-learning

This online course will provide an introductory overview of the policies and procedures related to working within the biocontainment facilities located in the Communicore Building. Requirements for personal protective equipment will be reviewed, as well as how to properly enter and exit the facility and how to operate equipment. Prior to gaining access to the biocontainment facility within the Communicore Building, participants must pass a graded assessment, which is available at the conclusion of the course.


ACS811 Non-ACS Housed Animals elearningCourse available through e-learning

This training course is intended for University of Florida faculty, staff and students involved with research, teaching or testing with live animals not housed in facilities managed by Animal Care Services. This course is provided to summarize the responsibilities of those individuals using animals and to raise awareness of the regulations and policies regarding the use of animals at UF.

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Clinical and Translational Science Institute

CTS800 CTSI Informed Consent Training elearningCourse available through e-learning

Obtaining informed consent from each potential subject is required by law before a person may participate in a clinical study. Informed consent is one of the most important responsibilities a study team undertakes, ensuring that every potential participant reads, understands, and signs an informed consent form before participating in a study. This training is intended to give research team members certain skills when designing, constructing, and obtaining an informed consent.


CTS801 PI Responsibility: Informed Consent elearningCourse available through e-learning

It is the responsibility of the Principal Investigator (PI) to ensure that all aspects of a clinical trial are carried out in a safe and ethical manner, while maintaining compliance with federal, state, and local regulations. A cornerstone of these activities is the informed consent process. This course reviews the process for teaching, training, and supervising those who will be responsible for obtaining informed consent.


CTS805 Study Coordinator Role elearningCourse available through e-learning

Understanding the roles of a research coordinator is the basis for conducting clinical research in a safe, competent, and compliant manner. This course will provide an introduction to the multi-disciplinary role of a research coordinator. General guidelines for the role will be presented, including:

  • General concepts for the research coordinator
  • What do to before the study starts, during the study, and after the study
  • Additional resources

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Conflict of Interest Program

COI801 Conflict of Interest Updates Instructor: Gary Wimsett
Tuesday, May 27 12 noon to 1 p.m., Shepard Broad Building, Room 104
Tuesday, June 24 12 noon to 1 p.m., Shepard Broad Building, Room 104
Tuesday, July 29 12 noon to 1 p.m., Shepard Broad Building, Room 104
Tuesday, August 26 12 noon to 1 p.m., Shepard Broad Building, Room 104

This session is designed to provide information on trending topics and laws that affect UF College of Medicine faculty physicians. Typically offered “brown bag” style, over the lunchtime hour, sessions will consist of a brief presentation, along with an opportunity for Q&A. Session topics will be presented by Gary Wimsett Jr., director of the Conflict of Interest Program for the College of Medicine. Gary is a lecturer in Bioethics, Interdisciplinary Family Health and the Business of Medicine. Along with being a member of the UF Health Shands Ethics Committee, Gary also serves as a member of the UF Contracting Group and the President’s Council on Diversity.

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Department of Animal Sciences

ANS800 FASS Safety for Beef Cattle elearningCourse available through e-learning

This course provides an introduction to safe handling practices observed by the Federation of Animal Science Societies, the Department of Animal Sciences, and the University of Florida. All faculty, staff, graduate students, and volunteers that handle beef cattle must be knowledgeable in handling practices and any other practices specific to the appropriate business unit before animal interaction. Following completion of this course, additional live animal handling skills specific to the beef unit will be provided. All participants must demonstrate these skills during an assessment by the unit supervisor. Successful completion of this course and demonstration of handling skills are required before any animal interaction occurs.


ANS801 FASS Safety for Dairy Cattle elearningCourse available through e-learning

This course provides an introduction to safe handling practices observed by the Federation of Animal Science Societies, the Department of Animal Sciences, and the University of Florida. All faculty, staff, graduate students, and volunteers that handle dairy cattle must be knowledgeable in handling practices and any other practices specific to the appropriate business unit before animal interaction. Following completion of this course, additional live animal handling skills specific to the dairy unit will be provided. All participants must demonstrate these skills during an assessment by the unit supervisor. Successful completion of this course and demonstration of handling skills are required before any animal interaction occurs.


ANS802 FASS Safety for Horses elearningCourse available through e-learning

This course provides an introduction to safe handling practices observed by the Federation of Animal Science Societies, the Department of Animal Sciences, and the University of Florida. All faculty, staff, graduate students, and volunteers that handle horses must be knowledgeable in handling practices and any other practices specific to the appropriate business unit before animal interaction. Following completion of this course, additional live animal handling skills specific to the horse unit will be provided. All participants must demonstrate these skills during an assessment by the unit supervisor. Successful completion of this course and demonstration of handling skills are required before any animal interaction occurs.


ANS803 FASS Safety for Swine elearningCourse available through e-learning

This course provides an introduction to safe handling practices observed by the Federation of Animal Science Societies, the Department of Animal Sciences, and the University of Florida. All faculty, staff, graduate students, and volunteers that handle pigs must be knowledgeable in handling practices and any other practices specific to the appropriate business unit before animal interaction. Following completion of this course, additional live animal handling skills specific to the swine unit will be provided. All participants must demonstrate these skills during an assessment by the unit supervisor. Successful completion of this course and demonstration of handling skills are required before any animal interaction occurs.


ANS804 Pesticide Handler Training elearningCourse available through e-learning

In order to ensure the Department of Animal Sciences is in compliance with federal, state, and university regulations, this annual training is required of all employees within the department’s agricultural units and any others deemed necessary. The video materials within this course are provided by the Environmental Protection Agency as a general right-to-know and training module for those handling restricted-use pesticides. Additional right-to-know materials are available from the unit manager.


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Division of Sponsored Research

DSR810 Financial Conflict of Interest elearningCourse available through e-learning

A conflict of interest, in basic terms, is described as a situation in which a person serves or represents two distinct entities (or persons) or must choose between two conflicting interests. This course provides an overview of financial conflict of interest and answers to questions such as:

  • Why Does the University Care About Conflicts of Interest?
  • How Do I Get My Outside Activity or Financial Interest Approved?
  • Do I have To Be Paid for A Conflict to Exist?

This course also features updated information related to National Institutes of Health regulations.

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Environmental Health & Safety

DEM827 BEC Active Shooter Training elearningCourse available through e-learning

This course is designed to help the university community understand what an active shooter is, and how to respond to a situation involving one. Throughout the presentation, a historical perspective on campus shootings will be given, as well as how officers have typically responded to these types of situations. Most importantly, presenters will focus on what individuals can to reduce the chance of injury, should they ever encounter an active shooter.


EHS809 Hazardous Waste Management Instructor: Brian Bowers
elearning Course also available through e-learning

In order to ensure that the University of Florida is in compliance, this annual training is required for all employees who generate or manage hazardous waste in satellite areas on UF’s main campus. This training course is provided by Environmental Health & Safety and will cover the following topics:

  • Rules of the Resource Conservation and Recovery Act (RCRA)
  • How to manage and properly handle hazardous waste
  • Steps to take in an emergency involving hazardous waste
  • How to minimize hazardous waste

EHS819 Heat Stress Training elearningCourse available through e-learning

Heat stress training is required of those employees who work outdoors or in un-airconditioned spaces and should be completed prior to working in a high heat area. Upon completion of this training, employees will be aware of the hazards of working in high heat, how to recognize heat-related illnesses and procedures for first aid and medical attention. Employees will also become aware of the methods used to avoid heat-related illnesses, including how some things that can happen off the job, can increase the risk of heat illnesses at work.


EHS820 Tractor Safety elearningCourse available through e-learning

All employees who operate an agricultural tractor must be trained on operating practices and any other practices specific to the work environment. In this training, OSHA requirements will be covered, which include the following:

  • How to securely fasten the seat belt if the tractor is equipped with a Rollover Protection Structure (ROPS)
  • Where possible, how to avoid operating the tractor near ditches, embankments and holes
  • How to reduce speed when turning, crossing slopes and on rough, slick, or muddy surfaces
  • How to identify and avoid slopes that are too steep for safe operation
  • How to safely maneuver the tractor at all times, especially at row ends, on roads and around trees
  • How to identify a safe seat and when to permit others to ride along in the tractor
  • How to operate the tractor smoothly, avoiding abrupt turns, starts and stops
  • How to correctly hitch only to the drawbar and hitch points as recommended by the tractor manufacturer
  • How to properly stop tractor, set brakes securely and use the park lock if available

EHS821 Introduction to BEC Training Instructor: Hal Grieb
elearning Course available through e-learning

This introductory session is designed for newly appointed Building Emergency Coordinators. Upon completion of this training, employees will have a basic understanding of the functions and responsibilities associated with the Building Emergency Coordinator role.


EHS823 Fire Safety for BECs elearningCourse available through e-learning

This training is designed for UF Building Emergency Coordinators (BECs) and will cover the appropriate actions to take during fire alarm activations along with fire safety issues. This training is coordinated by Environmental Health & Safety (EH&S) and presented by the EH&S Fire Safety Office.


EHS824 Bomb Threat Guidelines for BECs elearningCourse available through e-learning

This training is designed for UF Building Emergency Coordinators (BECs) and will cover University guidelines for handling bomb threats. This training is coordinated by Environmental Health & Safety and presented by the University of Florida Police Department.


EHS825 Local Weather Hazards for BECs elearningCourse available through e-learning

This training is designed for UF Building Emergency Coordinators (BECs) and will cover local weather hazards. This training is coordinated by Environmental Health & Safety and presented by a meteorologist with the National Weather Service-Jacksonville.


EHS826 Emergency Shelter Management Instructor: Hal Grieb
Thursday, May 8 2:30 – 4:30 p.m., Southwest Recreation Center, Arena Conference Room

This course provides an overview of the University of Florida policies and procedures for setting up, running and closing a shelter during a disaster or other emergency. Participants will learn details about UF shelter locations as well as shelter staff management and will be provided other operational materials. This course supports the operations identified in the Shelter Annex document of the UF Comprehensive Emergency Management Plan.


 

EHS830 Radiation Safety Short Course Instructor: Varied
Wednesday, May 14 3:00 – 4:30 p.m.,Communicore Bldg. Room C1-3
Thursday, May 15 3:00 – 4:30 p.m., Communicore Bldg. Room C1-7
Friday, May 16 3:00 – 4:30 p.m., Communicore Bldg. Room C1-7
Monday, May 19 3:00 – 4:30 p.m., Communicore Bldg. Room C1-7
Tuesday, May 20 3:00 – 4:30 p.m., Communicore Bldg. Room C1-3
Wednesday, May 21 3:00 – 4:30 p.m., Communicore Bldg. Room C1-3
Thursday, May 22 3:00 – 4:30 p.m., Communicore Bldg. Room C1-7
Friday, May 23 3:00 – 4:30 p.m., Communicore Bldg. Room C1-7

***Class meets 8 times

The Radiation Safety Short Course will provide participants with an in-depth overview of a variety of topics related to radiation safety. Throughout this course, the following topics will be covered:

  • Introduction to Radiation Safety
  • Fundamental Radiation Concepts
  • Biological Effects of Ionizing Radiation
  • Radiation Protection
  • Radiation Detectors & Survey Instruments
  • Radioisotope Laboratory Techniques (Levels I and II)
  • Radioactive Waste

This course is held over the span of eight days, and participants must attend at least six of the eight days in order to receive credit. Participants must also pass an assessment at the conclusion of the course. Upon passing the assessment, participants will be awarded the Radiation Safety Certification.


EHS838 Hearing Conservation Training elearningCourse available through e-learning

This course is designed to be used as part of a hearing conservation program for all employees who are exposed to hazardous noise on the job. The hearing conservation training includes the following:

  • Information on the effects of noise on hearing and hearing loss prevention
  • Information on hearing protectors, various types of hearing protectors and advantages and disadvantages of each type; instructions on their selection, fitting, use and care
  • Information about hearing testing and testing procedures

EHS843 Respiratory Protection: Online Tight Fit elearningCourse available through e-learning

This online course will provide participants with the training portion that is necessary when a tight-fitting respirator is required to be worn as part of one’s job duties. This course satisfies the requirements of the OSHA Respiratory Protection Standard, 29 CFR 1910.134, and the University of Florida’s Respiratory Protection Plan. Along with reviewing the standard, participants will learn the following:

  • The nature, extent, and effects of specific respiratory hazards
  • The limitations and capabilities of the respirator
  • How to properly use, maintain, store, and inspect a respirator
  • How to check the respirator seal

In addition to this online course, participants must contact Environmental Health & Safety and make an appointment for a fit test. Fit testing ensures proper and effective usage of the respirator, which is critical to the employee’s safety.


EHS846 Respiratory Protection: Online N95 elearningCourse available through e-learning

This online course will provide participants with the training portion that is necessary when an N95 respirator is required to be worn as part of one’s job duties. This course satisfies the requirements of the OSHA Respiratory Protection Standard, 29 CFR 1910.134 and the University of Florida’s Respiratory Protection Plan. Along with reviewing the standard, participants will learn the following:

  • The nature, extent and effects of specific respiratory hazards
  • The limitations and capabilities of the respirator
  • How to properly use, maintain, store and inspect a respirator
  • How to check the respirator seal

In addition to this online course, participants must contact Environmental Health & Safety and make an appointment for a fit test. Fit testing ensures proper and effective usage of the respirator, which is critical to the employee’s safety.


EHS847 HazCom 2013 Update elearningCourse available through elearning

The Hazard Communication 2013 update training provides an overview of the changes to the Hazard Communication Program while specifically covering the revised container labeling requirements and the new format for Safety Data Sheets (SDS).


EHS851 Biomedical Waste Training elearningCourse available through e-learning

This training course ensures the proper handling and disposal of biomedical waste, which can reduce the likelihood of exposure to infectious materials. Our goal is to protect healthcare and lab workers, environmental service staff, waste haulers, and the general public from risks associated with potentially infectious biomedical waste. All UF faculty and staff who generate biomedical waste are required to complete this course upon hire and then annually thereafter. Training is required by State of Florida law. Biomedical waste includes:

  • Sharps – needles, syringe/needle combinations, lancets, scalpels, etc.
  • Any solid or liquid waste which may present a threat of infection to humans; laboratory/clinical waste contaminated with blood, tissue, cell cultures & other potentially infectious body fluids; non-liquid human tissue and body parts; blood, blood products, and other potentially infectious materials; laboratory/veterinary wastes containing human disease-causing agents.

EHS860 Chemical Hygiene Plan: PIs elearningCourse available through e-learning

This training module will focus on the importance of the Chemical Hygiene Plan (CHP) specific to your lab at UF and the responsibilities as a Principal Investigator (PI) to ensure the accuracy and availability of the CHP to anyone working in your lab.


EHS861 Chemical Hygiene Plan: Lab Staff elearningCourse available through e-learning

This training module will focus on the importance of the development and implementation of a Chemical Hygiene Plan (CHP) specific to your lab at UF. Additionally, this module will provide step-by-step instructions on how to create a CHP for your lab and the responsibilities of implementing the CHP at your lab (including training). General lab safety recommendations will also be covered during this training.


EHS862 Lab Safety Actions & Reactions elearningCourse available through e-learning

This training focuses on the importance of applying general lab safety rules and regulations in a laboratory. It also emphasizes the significance of recognizing and utilizing the site-specific Chemical Hygiene Plan implemented in the laboratory in conjunction with general lab safety rules and regulations.


EHS863 New Researcher Overview of EHS elearningCourse available through e-learning

This course identifies all aspects of laboratory safety for which you are responsible as a Principal Investigator (PI), a lab manager, or lab staff at the University of Florida (UF). After taking this course, you will know where to locate and utilize important EH&S resources and programs that support all elements of laboratory safety.


EHS864 Lab Safety Overview Instructor: Richard Cannon
Not offered this semester

EHS870 15 Passenger Van Training elearningCourse available through e-learning

The 15 Passenger Van Training is designed to reduce the likelihood of an accident, possible injury, or death associated with the unsafe operation of 15 passenger vans. This training program supports the 15 Passenger Van policy (http://www.ehs.ufl.edu/programs/hazard_ergo/vanoper/vanpol/), which states that vans will only be operated by knowledgeable and approved drivers; that vans are in proper and safe working order; and that all passengers use passenger restraint systems when the vehicle is in operation. This training is required for all department-approved operators of UF owned, leased, or non-owned 15 passenger vans, and must be completed prior to operating a 15 passenger van. Operators shall possess a valid driver license and maintain a good driving record. Operators that possess a valid Commercial Driver License (CDL) are exempt and do not need to participate in the training. University owned vehicles will be inspected through annual and operational safety checks as performed by the University of Florida Motor Pool.

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Institutional Review Board

IRB800 IRB01 Mandatory Local Training elearningCourse available through e-learning

The IRB01 Mandatory Local Training is an overview of local information regarding human subjects research regulations, focusing on the process of IRB-01 protocol submissions, and the requirements for Principal Investigators and related study staff. Successfully completing this training, including passing an assessment, is one of the requirements for submission and participation in protocols reviewed by the IRB-01 (HealthCenter IRB).

  • CME Accreditation: The University of Florida College of Medicine is accredited by the Accreditation Council for Continuing Medical Education to provide continuing medical education for physicians.
  • CME Credit: The University of Florida College of Medicine designates this education activity for a maximum of 1 AMA PRA Category 1 Credit™. Physicians should only claim credit commensurate with the extent of their participation in the activity.

IRB801 IRB01 Mandatory UIA Training elearningCourse available through e-learning

The IRB01 Mandatory UIA (Unaffiliated Investigator Agreement) Training is designed for investigators and study staff not employed by UF, UF Health or the VAMC, and not affiliated with any institution that currently has a Federal Wide Assurance (FWA). This course provides an overview of UF’s rules on human subject research, with an emphasis on the role of the unaffiliated study staff. Successfully completing this training, including passing an assessment, is one of the requirements for participation in protocols reviewed by the IRB-01 (HealthCenter IRB).

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Office of UF Information Security & Compliance

ISC898 UF Restricted Data Training elearningCourse available through e-learning

UF takes seriously the obligation to protect Restricted Data. Failure to protect Restricted Data impacts UF’s reputation, liability and finances. This introductory course explains the do’s and don’ts of using Restricted Data on computers and what to do in the event of a Restricted Data exposure. Attendees will learn when to use encryption and proper methods for disposal of Restricted Data.  Specific safeguards for portable media, email, personally managed computers and other uses of Restricted Data are taught. Important contacts and other resources are presented.

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Office of Physician Billing Compliance

PBC800 Billing Compliance: Physician/NP/PA elearningCourse available through e-learning

Required annual Physician Billing Compliance update training for physicians, nurse practitioners and physician assistants. Contains information regarding physician billing compliance issues and updates for 2012.


PBC801 Billing Compliance: Resident/Fellow elearningCourse available through e-learning

Required annual Physician Billing Compliance update training for residents and fellows. Contains information regarding physician billing compliance issues and updates for 2012.


PBC802 Billing Compliance: General Faculty/Staff elearningCourse available through e-learning

Required annual Physician Billing Compliance update training for general faculty and staff. Contains information regarding physician billing compliance issues and updates for 2012.


PBC803 Billing Compliance: Billers/Coders elearningCourse available through e-learning

Required annual Physician Billing Compliance update training for billers and coders. Contains information regarding physician billing compliance issues and updates for 2012.

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Office of the Provost

PVO800 Faculty Search Committee Tutorial elearningCourse available through e-learning

Using vignettes of common situations, this online tutorial is designed to assist you in serving on a faculty search committee by introducing best practices associated with the hiring process and highlighting common pitfalls that violate fair and legal hiring practices. Completion of this tutorial is required of anyone serving on a faculty search committee.

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Office of Youth Conference Services

YCS800 Youth Protection Training elearningCourse available through e-learning

The University of Florida places the utmost importance on creating a safe and secure environment for minors engaged in UF-affiliated youth programs or events, and for its employees. To maintain such an environment, this training has been developed to equip you with the knowledge to:

  • Employ strategies to provide a safe environment for youth,
  • Recognize the different types and signs of child abuse, and
  • Properly respond to incidents involving youth and/or report known or suspected child abuse

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Research Administration and Compliance

RAC800 Research Billing Crash Course Edythe Zettler
Tuesday, May 6 10:00 a.m. – 12:00 p.m., HPNP Building, Room 1101
Tuesday, June 3 10:00 a.m. – 12:00 p.m., HPNP Building, Room 1101
Tuesday, July 1 10:00 a.m. – 12:00 p.m.,HPNP Building, Room 1101
Tuesday, July 29 10:00 a.m. – 12:00 p.m., HPNP Building, Room 1101

This course will provide an introduction to the essential aspects of Clinical Research Billing Compliance. We will explore the national research climate, Medicare’s clinical trial policy, the role of the Research Administration and Compliance Office (RAC), the importance of reconciling the fiscal terms in study informed consents and contracts, UF policy & standards, and available resources that will guide you through the RAC process. If you work as an investigator, administrator, coordinator, coding or billing specialist, or have a role that involves any clinical research activity, this course applies to you. In addition, this course is a prerequisite for all other RAC course offerings.

Learning Objectives – As a result of participation in this activity, participants should be able to:

  • Identify two main areas of fiscal/billing risk for UF Health Science Center (HSC) clinical research studies.
  • Discuss the national research climate as it relates to federal rules and regulations.
  • Indicate how the Medicare Clinical Research and Device policies affect study billing plans.
  • Explain the importance of reconciling the “Triad of Study Documents.”
  • Describe the processes in place at UF HSC to help reduce fiscal/ billing risk for UF.

CEU Contact Hours: 2
CME Credit: The University of Florida College of Medicine designates this live activity for a maximum of 2 AMA PRA Category 1 Credits™. Physicians should only claim credit commensurate with the extent of their participation in the activity.
CME Accreditation: The University of Florida College of Medicine is accredited by the Accreditation Council for Continuing Medical Education to provide continuing medical education for physicians.
CME Disclosure: In accordance with University of Florida and ACCME requirements, no one in a position to control content has any financial relationship(s) to disclose.


RAC801 To Bill or Not to Bill Instructor: Edythe Zettler
Wednesday, May 7 10:00 a.m. – 12:00 p.m., HPNP Building, Room 1101
Wednesday, June 4 10:00 a.m. – 12:00 p.m., HPNP Building, Room 1101
Wednesday, July 2 10:00 a.m. – 12:00 p.m., HPNP Building, Room 1101
Wednesday, July 30 10:00 a.m. – 12:00 p.m., HPNP Building, Room 1101

Does your study qualify for Medicare/third party payer reimbursement? Not sure? This course will help you understand the reimbursement policy for clinical research studies. We will also discuss what items/services can be billed to Medicare/third party payers and how to appropriately code these claims. Participants will practice using the Medicare Coverage Analysis Worksheet to determine if a clinical research study qualifies for coverage. If you work as an investigator, administrator, coordinator, coding or billing specialist, or have a role that involves ordering any protocol-required clinical services that are intended to be billed to patients/third party payers, this course is for you! Please note that completion of the “Research Billing Crash Course” (RAC800) is required prior to attending this course.
Learning Objectives – As a result of participation in this activity, participants should be able to:

  • Apply Medicare clinical research policy and device policy to determine if a study “qualifies” for coverage of “routine costs.”
  • Complete a Medicare Coverage Analysis Worksheet.
  • Assign Medicare codes to covered clinical services.

CEU Contact Hours: 2
CME Credit: The University of Florida College of Medicine designates this live activity for a maximum of 2 AMA PRA Category 1 Credits™. Physicians should only claim credit commensurate with the extent of their participation in the activity.
CME Accreditation: The University of Florida College of Medicine is accredited by the Accreditation Council for Continuing Medical Education to provide continuing medical education for physicians.
CME Disclosure: In accordance with University of Florida and ACCME requirements, no one in a position to control content has any financial relationship(s) to disclose.


RAC802 Service Provider Communication Instructor: Edythe Zettler
Tuesday, May 13 10:00 a.m. – 12:00 p.m., HPNP Building, Room 1101
Tuesday, June 10 10:00 a.m. – 12:00 p.m., HPNP Building, Room 1101
Tuesday, July 8 10:00 a.m. – 12:00 p.m., HPNP Building, Room 1101
Tuesday, August 5 10:00 a.m. – 12:00 p.m., HPNP Building, Room 1101

This course will provide rationale for effectively communicating clinical research information with Shands/UF service providers, billing personnel, and the Research Administration and Compliance Office (RAC). It includes a brief introduction to Epic research functionality. If you work as an investigator, administrator, coordinator, coding or billing specialist, or have a role that requires any technical/professional clinical services, this course is for you! Please note that completion of the “Research Billing Crash Course” (RAC800) and “To Bill or Not to Bill” (RAC801) are required prior to attending this workshop.

Learning Objectives – As a result of participation in this activity, participants should be able to:

  • Identify who the Service Providers are at Shands/UF HSC.
  • Describe the R99 process.
  • List the time points where Service Provider communication is essential.
  • Explain the purpose of the Study Registration and Initiation Packet.
  • Discuss the tools that are used to help communicate with Shands and UFP Service Providers in order to avoid billing errors.

CEU Contact Hours: 2
CME Credit: The University of Florida College of Medicine designates this live activity for a maximum of 1 AMA PRA Category 1 Credit™. Physicians should only claim credit commensurate with the extent of their participation in the activity.
CME Accreditation: The University of Florida College of Medicine is accredited by the Accreditation Council for Continuing Medical Education to provide continuing medical education for physicians.
CME Disclosure: In accordance with University of Florida and ACCME requirements, no one in a position to control content has any financial relationship(s) to disclose.


RAC803 Building a Detailed Budget Instructor: Sharon Hiemenz
Wednesday, May 14 10:00 a.m. – 12:00 p.m., HPNP Building, Room 1101
Wednesday, June 11 10:00 a.m. – 12:00 p.m., HPNP Building, Room 1101
Wednesday, July 9 10:00 a.m. – 12:00 p.m., HPNP Building, Room 1101
Wednesday, August 6 10:00 a.m. – 12:00 p.m., HPNP Building, Room 1101

This course will provide rationale for preparing a detailed budget and outline costs to consider for each budget category. The budget’s impact on other key documents will also be discussed. Course attendees will participate in the preparation of a Detailed Budget. If you work as an investigator, administrator, coordinator, coding or billing specialist, or have a role that involves a study that requires any budget building or sponsor negotiations, this course is for you! Please note that completion of the “Research Billing Crash Course” (RAC800) and “To Bill or Not to Bill” (RAC801) are required prior to attending this workshop.


RAC804 Navigating the RAC Web Site Instructor: Edythe Zettler
Monday, May 19 10:00 a.m. – 12:00 p.m., Communicore Building, Room C3-13
Monday, June 16 10:00 a.m. – 12:00 p.m., Communicore Building, Room C3-13
Monday, July 14 10:00 a.m. – 12:00 p.m., Communicore Building, Room C3-13
Tuesday, August 12 10:00 a.m. – 12:00 p.m., Communicore Building, Room C3-13

The Clinical Trials Compliance (CTC) Website contains resources, tools, required forms and procedures necessary to conduct compliant clinical research. This course will provide an overview of the website’s content with lots of helpful time-saving tips! Course attendees will participate in interactive seek-and-find activities. If you work as an investigator, administrator, coordinator, coding or billing specialist, or have a role that involves any clinical research activity, you may benefit by becoming proficient with navigating the website. Please note that completion of the “Research Billing Crash Course” (RAC800) is required prior to attending this workshop.


RAC805 Tracking Research Services Instructor: Edythe Zettler
Wednesday, May 21 10:00 a.m. – 12:00 p.m., HPNP Building, Room 1101
Wednesday, June 18 10:00 a.m. – 12:00 p.m., HPNP Building, Room 1101
Wednesday, July 16 10:00 a.m. – 12:00 p.m., HPNP Building, Room 1101
Wednesday, August 13 10:00 a.m. – 12:00 p.m., HPNP Building, Room 1101

This course will provide rationale for tracking sponsor-funded clinical services and help identify data that needs to be tracked. We will also discuss the factors to consider before developing a tracking system, as well as a variety of tracking options. Participants will participate in the completion of a Participant Service Tracking Log. If you work as an investigator, administrator, coordinator, coding or billing specialist, or have a role that involves ordering and/or processing payment for sponsor-funded clinical services, this course is for you! Please note that completion of the “Research Billing Crash Course” (RAC800), “To Bill or Not to Bill” (RAC801), and “Service Provider Communication” (RAC802) are required prior to attending this course.

Learning Objectives – As a result of participation in this activity, participants should be able to:

  • Explain the compliance rationale for tracking sponsor-funded services.
  • Identify factors to consider before creating a tracking system.
  • Identify what services & data need to be tracked.
  • Recognize R99 pricing documents and invoices.
  • Complete a tracking template.

CEU Contact Hours: 2
CME Credit: The University of Florida College of Medicine designates this live activity for a maximum of 2 AMA PRA Category 1 Credits™. Physicians should only claim credit commensurate with the extent of their participation in the activity.
CME Accreditation: The University of Florida College of Medicine is accredited by the Accreditation Council for Continuing Medical Education to provide continuing medical education for physicians.
CME Disclosure: In accordance with University of Florida and ACCME requirements, no one in a position to control content has any financial relationship(s) to disclose.


RAC806 Study Registration/Initiation Instructor: Edythe Zettler
Tuesday, May 27 10:00 a.m. – 12:00 p.m., Communicore Building, Room C3-13
Monday, June 23 10:00 a.m. – 12:00 p.m., Communicore Building, Room C3-13
Tuesday, July 22 10:00 a.m. – 12:00 p.m., Communicore Building, Room C3-13
Monday, August 18 10:00 a.m. – 12:00 p.m., Communicore Building, Room C3-13

This course will provide rationale for submitting a Study Registration & Initiation Packet to the Research Administration and Compliance Office (RAC). Course attendees will participate in the completion of the Study Registration & Initiation Checklist and associated forms using information from a mock study.

Learning Objectives – As a result of participation in this activity, participants should be able to:

  • Explain the purpose of the RAC Study Registration & Initiation Packet.
  • Find the various forms used in the RAC packets via the RAC website.
  • Complete a Study Registration & Initiation Packet.

RAC807 Billing for Device Studies Instructor: Edythe Zettler
Wednesday, May 28 10:00 a.m. – 12:00 p.m., HPNP Building, Room 1101
Wednesday, June 25 10:00 a.m. – 12:00 p.m., HPNP Building, Room 1101
Wednesday, July 23 10:00 a.m. – 12:00 p.m., HPNP Building, Room 1101
Wednesday, August 20 10:00 a.m. – 12:00 p.m., HPNP Building, Room 1101

Does your device study require local Medicare pre-approval before enrolling patients? If you are not sure, your device study could have increased billing compliance risks with financial repercussions. This course will help you understand what types of device studies require Medicare pre-approval and the reimbursement policy for Category A & B devices approved by FDA under the Investigational Devices Exemption (IDE) rules. We will also discuss what items/services can be billed to Medicare/third party payers on pre-approved studies and how to appropriately code these claims. In addition, the Shands Hospital requirements for procuring and/or storing research devices will be covered. If you work as an investigator, administrator, coordinator, or coding or billing specialist for device studies, or have a role that involves ordering any protocol-required clinical services for device studies, this course is for you!

As a result of participation in this activity, participants should be able to:

  • Understand what types of device studies require Medicare pre-approval.
  • Describe the process to follow to obtain Medicare pre-approval.
  • Discuss the Shands requirements for research device procurement and storage.
  • Understand when to use the Device Listserv.
  • Assign correct Medicare codes to covered items/services on pre-approved device studies.

RAC809 RAC Hot Topic Instructors: Sharon Hiemenz and Yurong Hu
Wednesday, April 23 9:00 – 11:00 a.m., Shepard Broad Building, Room 104
Wednesday, May 21 9:00 – 11:00 a.m., Shepard Broad Building, Room 104
Tuesday, June 24 9:00 – 11:00 a.m., Shepard Broad Building, Room 104
Tuesday, July 22 9:00 – 11:00 a.m., Shepard Broad Building, Room 104
Tuesday, August 26 9:00 – 11:00 a.m., Shepard Broad Building, Room 104

The Research Administration and Compliance (RAC) “Hot Topic” sessions are offered on an as-needed basis. With varying topics and speakers, the sessions are designed to provide an opportunity to learn about new and upcoming issues that directly affect the HSC research community. Many of the topics are related to compliance, but other subjects may be covered at the request of the HSC research community members.

The scheduled dates and times also vary; many times the sessions are scheduled over lunch-time, “Brown Bag” style. Questions and discussion are strongly encouraged.

Announcements for specific “Hot Topic” sessions are sent out to the HSC Research community members via the RAC Research Listserv. While registration through MyUFL Is not required, it is highly recommended, as seating may be limited. Each RAC announcement email will include instructions regarding the specific registration session number associated with the upcoming “Hot Topic.”

If you have an idea for a RAC “Hot Topic,” please email the RAC Education and Training Coordinator, Edythe Zettler, at ezettler@ufl.edu.


RAC810 HSC Research Billing Risks elearningCourse available through e-learning

This online training module presents very basic information about Federal, State, and University of Florida rules and regulations that affect Health Science Center Research Billing policy and procedures. This training is required on a biannual basis for all faculty and staff in the University of Florida Health Science Center who conduct research involving human subjects and services.

Learning Objectives – As a result of participation in this activity, participants should be able to:

  • Identify two main areas of fiscal/billing risk for HSC clinical research studies.
  • Explain the importance of reconciling Informed Consents with contractual fiscal terms.
  • Describe the processes that have been put into place to reduce risk at UF.

Duration: Estimated time to complete this activity is 60 minutes.
Media: Internet.
System Requirements: In order to view the presentation, your computer must have a Flash media player.
CME Credit: The University of Florida College of Medicine designates this educational activity for a maximum of 1 AMA PRA Category 1 Credit™. Physicians should only claim credit commensurate with the extent of their participation in the activity.
CME Accreditation: The University of Florida College of Medicine is accredited by the Accreditation Council for Continuing Medical Education to provide continuing medical education for physicians.
CME Disclosure: In accordance with University of Florida and ACCME requirements, no one in a position to control content has any financial relationship(s) to disclose.


RAC811 CT.GOV-Introduction Instructor: Jane-Ann Norton
Thursday, May 1 1:00 – 3:00 p.m., Communicore Building, Room C3-13
Tuesday, June 3 10:00 a.m. – 12:00 p.m., Communicore Building, Room C3-13
Tuesday, July 1 1:00 – 3:00 p.m., Communicore Building, Room C3-13
Tuesday, August 5 10:00 a.m. – 12:00 p.m., Communicore Building, Room C3-13

Do you know how to navigate through the Main Menu in ClinicalTrials.gov? Do you understand the difference between “Modify” and “View,” or where helpful information is located in the Main Menu? Not sure? This course will help get you started! In this “Boot Camp Session 1,” we will explore the structure of the Main Menu, and look at the helpful tools and information that can be found there. In addition, we will start to create a new Protocol Record. Using hands-on, computer-assisted instructor guidance, you will practice placing a test study into the ClinicalTrials.gov “Sandbox.” If you work as an investigator, administrator, coordinator, or have a role that involves assisting with the creating or maintaining of a Protocol Record in ClinicalTrials.gov, this course is for you!
Learning Objectives – As a result of participation in this activity, participants should be able to:

  • Identify where the important information is located in the Main Menu, and describe the different Main Menu options
  • Use the Main Menu for helpful hints
  • Identify how to use the Main Menu to follow a Q&A Review comment
  • Explain what information is necessary to create a Protocol Record
  • Locate quick links in the database

RAC812 CT.GOV- The Protocol Record Instructor: Jane-Ann Norton
Thursday, May 8 1:00 – 3:00 p.m., Communicore Building, Room C3-13
Tuesday, June 10 10:00 a.m. – 12:00 p.m., Communicore Building, Room C3-13
Tuesday, July 8 1:00 – 3:00 p.m., Communicore Building, Room C3-13
Thursday, August 7 2:00 – 4:00 p.m., Communicore Building, Room C3-13

Do you know how to navigate through the Protocol Record in ClinicalTrials.gov? Do you understand the importance of requested sections in the Protocol Record and how these sections will tie in with the Final Results? Not sure? This course will help get you started! In this “Boot Camp Session 2,” we will explore the structure of the Protocol Record, and look at the quick links to discover what information can be found there. In addition, we will discuss the type of information you MUST include in your Protocol Record so that you are able to post Final Results correctly. Using hands-on, computer-assisted instructor guidance, you will practice placing a test study into the ClinicalTrials.gov “Sandbox.” If you work as an investigator, administrator, coordinator, or have a role that involves assisting with the creating or maintaining of a Protocol Record in ClinicalTrials.gov, this course is for you!
Learning Objectives – As a result of participation in this activity, participants should be able to:

  • Identify issues with creating the Protocol Record
  • Discuss how the Protocol Record reflects in the Final Results
  • Explain what information is necessary to have accurate results
  • Locate quick links in the database to answer questions
  • Complete a Protocol Record in ClinicalTrials.gov
  • Manage the Protocol Record every six months

RAC813 CT.GOV- Reporting Outcomes Instructor: Jane-Ann Norton
Thursday, May 15 1:00 – 3:00 p.m., Communicore Building, Room C3-13
Tuesday, June 17 2:00 – 4:00 p.m., Communicore Building, Room C3-13
Tuesday, July 15 1:00 – 3:00 p.m., Communicore Building, Room C3-13
Thursday, August 14 10:00 a.m. – 12:00 p.m., Communicore Building, Room C3-13

Do you know how to navigate through the Final Results section in ClinicalTrials.gov? Do you understand the importance of requested sections in the Final Results? Not sure? This course will help get you started! In this “Boot Camp Session 3,” we will explore the Participant Flow and the Baseline Section in the Final Results section. In addition, we will discuss the type of information you MUST include in each of these sections to post correct results. Using hands-on, computer-assisted instructor guidance, you will practice placing a test study into the ClinicalTrials.gov “Sandbox.” If you work as an investigator, administrator, coordinator, or have a role that involves assisting with the creating or maintaining of a Protocol Record in ClinicalTrials.gov, this course is for you!

Learning Objectives – As a result of participation in this activity, participants should be able to:

  • Explain the first two sections of the four in the Final Results
  • Enter the number of participants correctly in each of these two sections
  • Identify how each section relates to the others and to the Protocol Record
  • Manage any ERRORS, WARNINGS, or NOTES in the sections for clear posting

RAC814 CT.GOV- Final Results & AEs Instructor: Jane-Ann Norton
Thursday, May 22 1:00 – 3:00 p.m., Communicore Building, Room C3-13
Tuesday, June 24 10:00 a.m. – 12:00 p.m., Communicore Building, Room C3-13
Tuesday, July 22 1:00 – 3:00 p.m., Communicore Building, Room C3-13
Thursday, August 21 2:00 – 4:00 p.m., Communicore Building, Room C3-13

Do you know how to complete the Outcome Measures and AEs in the Final Results in ClinicalTrials.gov? Do you understand how to do an accurate count of the AEs? Not sure? This course will help get you started! In this “Boot Camp Session 4,” we will explore the final two sections in the Final Results of ClinicalTrials.gov. In these sections we will be exploring how to place the stats into the system and how to place the serious and non-serious adverse events. We will be discussing the type of information you MUST include to complete your Final Results and submit to ClinicalTrials.gov. Using hands-on, computer-assisted instructor guidance, you will practice placing a test study into the ClinicalTrials.gov “Sandbox.” If you work as an investigator, administrator, coordinator, or have a role that involves assisting with the creating or maintaining of a Protocol Record in ClinicalTrials.gov, this course is for you!
Learning Objectives – As a result of participation in this activity, participants should be able to:

  • Explain the final two sections of four in the Final Results
  • Identify where to enter the stats in the system
  • Explain how to create both serious and non-serious adverse events
  • Describe how to submit the final results to the PRS administrator for review
  • Know how to make any necessary to changes to the results

RAC815 CT.GOV- Advanced Final Results Instructor: Jane-Ann Norton
Thursday, June 26 2:00 – 4:00 p.m., Communicore Building, Room C3-13
Tuesday, July 29 1:00 – 3:00 p.m., Communicore Building, Room C3-13
Thursday, August 28 10:00 a.m. – 12:00 p.m., Communicore Building, Room C3-13

Are you already familiar with ClinicalTrials.gov? Do you already understand the basics of navigating through the Final Results sections? Do you want a more advanced understanding of the four sections in Final Results? In this fast-paced course, we will explore Participant Flow, Baseline Characteristics, Outcome Measures, and Adverse Events. We will discuss the type of information you MUST include in each of these sections to post correct results. Using hands-on, computer-assisted instructor guidance, you will practice placing a test study into the ClinicalTrials.gov “Sandbox.” If you already have a working knowledge of ClinicalTrials.gov and are required to enter information into the Final Results section of ClinicalTrials.gov, this course is for you! Note: If you are NOT familiar with ClinicalTrials.gov, it is strongly recommended that you take the regular RAC series on ClinicalTrials.Gov (RAC811-RAC814).

Learning Objectives – As a result of participation in this activity, participants should be able to:

  • Explain the four sections in the Final Results
  • Enter the number of participants correctly in the Participant Flow and Baseline Characteristics Sections
  • Identify where to enter the stats in the system
  • Explain how to create both serious and non-serious adverse events
  • Identify how each section relates to the other and to the Protocol Record
  • Manage any ERRORS, WARNINGS, or NOTES in the sections for clear posting
  • Describe how to submit the final results to the PRS administrator for review

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UF Privacy Office

PRV800 HIPAA and Privacy General Awareness elearning Course available through e-learning

This training module is required for all members of the workforce* in UF’s medical components and their affiliated entities, whether they have access to health information or not. It presents very basic information about federal (HIPAA) and state information privacy and security regulations.

*The workforce includes faculty, resident/fellows, staff, students, volunteers and third parties under the direct control of UF, both temporary and permanent, whether paid or not.

NOTE: If you are involved in human subject research, you should complete HIPAA & Privacy to Research (PRV801) in place of this module.

  • If you complete this general module, you will also have to complete HIPAA & Privacy to Research.
  • If you have recently completed HIPAA & Privacy to Research, do not register for this general module.

PRV801 HIPAA and Privacy – Research elearning Course available through e-learning

This training module presents very basic information about federal (HIPAA) and state information privacy and security regulations and the impact of these regulations on human subject research at the University of Florida. It is required for all members of the workforce* in UF’s medical components and their affiliated entities who are involved in human subject research.

*The workforce includes faculty, resident/fellows, staff, students, volunteers and third parties under the direct control of UF, both temporary and permanent, whether paid or not.

To conduct human subject research at UF or to use the Institutional Review Board (IRB) as a Privacy Board for research review, all principal investigators, co-principals, sub-investigators, research coordinators and staff with access to research-related health information must complete this training module before research documents are submitted.


PRV802 FERPA Basics elearning Course available through e-learning

The Family Education Records and Privacy Act (FERPA) is complicated by itself; add Florida statutes and UF policies related to academic information, and it’s easy to see why mistakes may be made. If you handle student information, this training is for you!


PRV803 FERPA for Faculty elearning Course available through e-learning

Designed specifically for UF faculty, this course will provide a very brief and basic overview of FERPA and other student privacy rules. Throughout this course, the following topics will be covered:

  • Key privacy issues related to student records
  • Core elements of state and federal education privacy laws
  • Commonly used terms related to education records and privacy
  • When to ask an expert for advice or help with a student record issue or question

PRV804 Protecting Social Security Numbers elearning Course available through e-learning

The University of Florida actively limits and protects the personal identification information that it collects. Florida law also requires that Social Security numbers (SSNs) only be used in University systems, business forms, and processes if the use is required by other laws, or, if not required, only with special permission from University officials. Social Security number training is required annually for all UF personnel who use SSNs in their work or research.

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