Effort Reporting

Non-academic or sponsored project effort

352.392.5778 | effort@admin.ufl.edu

Academic or instruction effort

352.392.0456 | effort@admin.ufl.edu

The information in this toolkit is designed to assist departmental staff and faculty who are entering, certifying, or authorizing data within the effort reporting system. Effort reporting at UF fulfills two separate requirements:

  • Instructional and research reporting required by the state
  • Sponsored project effort reporting required by the federal government

Web Simulations and Instruction Guides

Effort Reporting

Effort Certification System Changes (updated) PDF
Effort Reporting Glossary PDF
Effort Reporting Activity Categories PDF
Effort Reporting Policy PDF
Effort Reporting Directives and Procedures PDF

Faculty Assignment Report

Generating FARs Simulation PDF
Adding Activities Simulation PDF
Entering Effort Projections Simulation PDF
Approving a FAR Simulation PDF
Acknowledging a FAR Simulation PDF
Editing the Approval Path Simulation PDF
Amending a FAR Simulation
Returning a FAR to Draft Status Simulation PDF

Managing Commitments

Adjusting the System’s Proration Simulation
Adjusting Committed Effort Simulation PDF
Understanding the Salary Cap Simulation PDF
C&G Commitment Collection Form PDF

Effort Certification

Using Online Inquiry Simulation PDF
Entering and Submitting Effort Simulation PDF
Resolving Discrepancies Simulation
Certifying Your Effort Simulation PDF
Certifying the Effort of Students and Staff Simulation PDF
Requesting a Proxy Approval Role PDF

Training

RSH200 Effort Reporting
This session provides a comprehensive overview of Effort Reporting and its related business processes. It also provides step-by-step guidance for using the online FAR and managing sponsored research commitments. RSH200 Effort Reporting is now included as part of the third track (Academic and Department Support) of the Pro3Series.

RSH220 Effort Fundamentals 

This interactive session discusses the most essential concepts related to effort, including Total University Effort, committed effort and cost sharing.  It also covers the activities that are allowable and unallowable on sponsored projects.

RSH230 Effort Management

This session discusses the importance of managing effort throughout the sponsored research lifecycle – from proposing effort to managing commitments to certifying effort.

Security Roles

Lists and descriptions of all UF security roles may be found on the Identity & Access Management website.

  • FAR Coordinators: UF_ET_FAR_INITIATOR
  • FAR Approvers: UF_ET_FAR_APPROVER
  • FAR Approvers for Deans or Chairs: UF_ET_FAR_ADMIN_APPROVER  
  • Effort Coordinators: UF_ET_EFFORT_COORDINATOR
  • For printing the Effort Master List:  UF_ER_HRPR_EffortTrack
  • View only Access: UF_ET_VIEW_ONLY

Completion of RSH200, RSH220 and RSH230 is required in order to obtain the UF_ET_EFFORT_COORDINATOR role.

Other Resources

Contact Information

For Academic or Instruction Effort:
Office of Institutional Planning and Research
392.0456
Armando Ramirez
effort@admin.ufl.edu

For Non-Academic or Sponsored Project Effort
Cost Analysis, Controller’s Office
392.5778
Brenda Harrell or Deborah Strickland, effort@admin.ufl.edu