Workers’ Compensation

Eligibility for Temporary Total Disability (TTD)

An authorized medical care provider must keep an employee in “no work” status for more than 7 days for the employee to be eligible for this benefit. Note: This benefit is not payable if an employee is receiving unemployment compensation benefits.

TTD benefits equal 66 2/3 percent of the injured employee’s average weekly wage up to a maximum established by the Legislature. This benefit is paid bi-weekly and can last for up to 104 weeks in combination with TPD benefits or until the employee reaches Maximum Medical Improvement, whichever comes first.

TTD benefits can be received for up to 104 weeks in combination with TPD benefits or until the employee reaches Maximum Medical Improvement, whichever comes first.

Eligibility for Temporary Total Disability at 80 percent (TT@80%)

An authorized medical care provider must keep an employee in “no work” status for 7 days and indicate that the employee cannot work at all after that due to one of the following conditions: loss of arm, leg, hand, or foot, paraplegic, paraparetic, quadriplegic quadriparetic, or blindness. Note: This benefit is not payable if an employee is receiving unemployment compensation benefits.

TT@80 percent benefits equal 80 percent of the injured employee’s average weekly wage up to a $700 maximum and are paid bi-weekly, not to exceed six (6) months from the date of accident. This benefit may be received for up to 26 weeks and then it reverts to TTD.

This benefit may be received for up to 26 weeks and then it reverts to TTD.

Temporary Partial Disability (TPD)

An authorized medical care provider must keep an employee in “no work” status for more than 7 days for the employee to be eligible for this benefit. Then, after at least 7 days of “no work” status, the authorized medical provider releases the employee to return to work with restrictions.

TPD benefits are paid bi-weekly and are payable if an employee is earning less than 80 percent of 80 percent of his/her average weekly wage and may not exceed 2/3 of his/her average weekly wage on date of accident. This benefit is payable until the employee reaches MMI. Unemployment compensation benefits may reduce this benefit.

This benefit is payable until the employee is no longer TPD and is subject to offset for Social Security Disability and Unemployment Compensation benefits.


Death Benefits (DB)

Death Benefits are payable after the death of a person eligible for workers’ compensation and when dependency is proven. Death must be a result of the workplace accident and be within one (1) year of the accident or death must be within five (5) years of the accident if the employee was on continuous disability.

This benefit provides funeral expenses of up to $7,500 and monetary benefits of up $150,000 based on the deceased’s average weekly wage and the dependent(s) receiving the compensation.


Maximum Weekly Compensation Rates

Effective Date / Compensation Rate
01/01/00…………………$541 weekly
01/01/01…………………$571 weekly
01/01/02…………………$594 weekly
01/01/03…………………$608 weekly
01/01/04…………………$626 weekly
01/01/05…………………$651 weekly
01/01/06…………………$683 weekly
01/01/07…………………$724 weekly
01/01/08…………………$746 weekly
01/01/09…………………$765 weekly
01/01/10…………………$772 weekly
01/01/11…………………$782 weekly
01/01/12…………………$803 weekly
01/01/13…………………$816 weekly


Workers’ Compensation Terms

Average Weekly Wage (AWW): This is the average of the wages earned by a worker during the 13 weeks immediately preceding the week of his/her injury and is used to calculate the compensation rate for lost wages.

Compensation Rate (Comp. Rate or CR): This is the amount paid to the injured employee to replace lost wages. The amount is 66 2/3 percent of the employee’s average weekly wage up to a maximum benefit established by the Legislature.

Disability: An inability, due to the injury or illness, to earn the same wages as before the injury or illness occurred.


Reporting a Work-Related Injury

For medical emergencies, call 911 for help or transport the employee to the nearest medical facility. After emergency medical care is secured, contact UFWC at 352-392-4940 to report the incident.

If a non-life threatening on-the-job injury occurs:

1. The employee should notify a supervisor and then immediately contact the UF Workers’ Compensation Office (UFWC) at (352) 392-4940. UFWC will complete the state required First Report of Injury form for the employee. Injured employees who do not think they require medical care should still contact UFWC to discuss the circumstances of their accident.

2. If you require medical attention, contact UFWC prior to going for care. UFWC staff will direct you to an authorized medical care provider to treat your injury, thereby insuring that you do not incur any expenses.

Remember: You must seek treatment only from an authorized medical provider in all cases except an emergency. Please contact UFWC for guidance with this process.

3. When you arrive at the authorized medical provider’s facility, be prepared to show proof of identification in the form of a UF ID, driver’s license, or other acceptable picture ID.

Remember: After every medical appointment, you must provide your supervisor and UFWC with medical documentation of your work status. Injury-related absence from work may only be provided by your authorized medical care provider and it can not be provided after the fact.

4. Contact your supervisor daily or as directed by your supervisor in order to keep him/her informed about your medical progress, on-going treatment, and prognosis for recovery.

Remember: You must attend all of your scheduled medical appointments. Failure to do so may result in disciplinary action up to and including termination.

5. Read UF’s modified duty statement. When your medical provider releases you to work, regardless of the limitations/restrictions you may have, you must be willing and available to return to the workplace.

Contact UFWC:

  • If you are unable to attend a scheduled medical appointment.
  • For assistance with recording your time and/or leave for doctor appointments, leaves of absence whether paid or unpaid, and/or when you are receiving workers’ compensation salary indemnification benefits.
  • If you have concerns related to your claim, the medical care you are receiving, or the benefits you are receiving.
  • If your work unit does not provide you with modified duty work.

Questions? Contact UFWC at: (352) 392-4940 and/or via e-mail at: workcomp@ufl.edu. You may also contact UFWC by dialing 1 -800-955-8771 (TDD).

Remember: Absence from work due to a work-related injury or illness will count toward your Family and Medical Leave Act (FMLA) entitlement as set forth in the Act.

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After Hours Work-Related Injuries

Workers’ compensation medical care coverage applies to all employees who are authorized to perform their assigned job duties – no matter what time of day or what day of the week it is. University of Florida employees in the Gainesville area who are injured on the job are still able to seek treatment even if First Care or the Student Health Care Center is closed.

The University’s Workers’ Compensation Office has an arrangement with the Emergency Physicians Medical Center (off Tower Rd) and the Emergency Medical Center (across from Oaks Mall) to provide UF employees with workers’ compensation medical care during normal business hours and also on most dates and times when First Care and the Student Health Care Center are closed.

If you are injured while performing your assigned job duties after hours, these two facilities are available to you.   Simply identify yourself as a UF employee who was injured on the job and show them your Gator 1 Card and personal insurance card.  After you have been treated, please immediately contact the Workers’ Compensation Office at (352) 392-4940 and follow the directions given.

Emergency Physicians Medical Center
2445 SW 76th St, Suite 110
At the intersection of Tower Road and SW 24th Avenue. For directions, call 872-5111.

OPEN FOR AFTER HOURS CARE:
Monday – Friday 5 p.m. – 8 p.m.
Saturday 12 p.m. – 4 p.m.
Sunday 12 p.m. – 4 p.m.

Emergency Medical Center
6121 NW 1st Place
Across from Sears at the Oaks Mall.  For directions, call 331-4357.

OPEN FOR AFTER HOURS CARE:
Saturday 8 a.m. – 6 p.m.

An emergency room should only be used for life-threatening injuries or for after-hour care of injuries that require immediate attention, such as burns, eye injuries, chemical exposures, head injuries, and similar traumatic injuries.  Simple sprains, strains, bumps, bruises, minor lacerations, etc., should not normally require that an employee go to the emergency room.

Please go to the nearest emergency room or medical facility if you sustain a life-threatening or traumatic injury requiring immediate care.

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Modified Duty Program

The University of Florida deeply appreciates and values the workplace efforts and contributions of its employees. As a reflection of that appreciation, the university created the Workers’ Compensation Modified Duty Program in 1994. The purpose of the program and its statement of policy are to ensure that each injured employee is provided the opportunity to remain an active and productive member of the university community. To that end, every effort is made to provide modified duty work to those employees who sustain a workers’ compensation compensable injury or illness.

The policy and provisions of the Modified Duty Program are administered by the University of Florida Workers’ Compensation Office (UFWC) and go into effect when an injured employee’s authorized medical care provider assigns physical restrictions to the employee and then releases that employee to return to work. From that point forward, the employee must be available to return to work and perform duties identified by the department that are within the restrictions established by the employee’s authorized medical care provider. Responsibility for ensuring that temporary modified duty work is provided to injured employees rests with the appropriate Chair, Director, Dean or Vice President.

The Workers’ Compensation Modified Duty Program policy establishes the following obligations and limitations on departments and injured employees:

  • All departments must provide temporary modified duty work to injured employees. UFWC is available to assist administrators with clarifying, identifying, and assigning modified duty work in accordance with the written restrictions provided by the injured employee’s authorized medical care provider.
  • If providing modified duty work causes the injured employee’s work unit difficulty, the Chair, Director, Dean or Vice President may assign the employee to a different work unit. All costs, however, remain the responsibility of the injured employee’s primary work unit.
  • Injured employees must perform assigned modified duty work to the best of their ability within the restrictions established by their authorized medical care provider. Departments, however, are under no obligation to provide work to employees who fail to make a good faith effort to perform such work. Employees who refuse to cooperate with and/or participate in the program jeopardize their benefits and face discipline up to and including termination.
  • All modified duty work is of a temporary nature and may not exceed 90 consecutive calendar days from its initial commencement without the authorization of the Vice President for Human Resource Services. The obligation to provide modified duty work ends when employees reach maximum medical improvement (MMI); when up to 90 consecutive calendar days have passed, or when a department’s efforts to assist an employee prove to be counter-productive.

The Office of Human Resource Services is available to assist a department if an employee is unable to resume the essential functions of his/her regular job once MMI is assigned; at the conclusion of the modified duty work assignment, or when a department’s efforts to assist an employee prove to be counter-productive.

Remember: Absence from work due to a work-related injury or illness will count toward your Family and Medical Leave Act (FMLA) entitlement as set forth in the Act.

  • Questions? Contact UFWC at: (352) 392-4940 and/or via e-mail at:workcomp@ufl.edu. You may also contact UFWC by dialing 1-800-955-8771 (TDD).
  • Mailing address: UFWC, P.O. Box 115008, Gainesville, FL 32611-5008

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Medical Information

Disclaimer: UF’s Workers’ Compensation office offers this web page as a courtesy to enhance employees’ and supervisors’ access to medical information. Our goal is to keep this information timely and accurate. Your feedback on updates and changes is solicited and appreciated.

Please note: We do not control, nor are we responsible for, the accuracy, relevance, timeliness, or completeness of any information on this page. The inclusion of hyperlinks is not intended to reflect their importance or to endorse any views expressed or products or services offered by the author, the referenced material, or the organization operating the server.

Creating a Safer Workplace

Personal Health Issues
Center for Disease Control
MEDLINEplus: Health information
RxList

Workplace Safety
Environmental Health and Safety at UF

Workplace Stress

Coping Skills

Employee Support Services

Employee Assistance Program at UF


Occupational Exposure to Blood or Bodily Fluids

Time is critical, so call 1-866-477-6824 immediately! Use this number 24 hours a day, 7 days a week to receive instructions regarding medical risk and appropriate care.Immediately after you have been evaluated/treated, contact the University of Florida Workers’ Compensation Office (UFWC) at 392-4940 to report your injury. Failure to contact UFWC is a violation of university policy.


Workers’ Safety

Includes information on Teen Worker Safety and volunteer workers.


Workers’ Compensation and Leave Accrual

Employees receiving workers’ compensation salary indemnification payments are not eligible to receive holiday pay or accrue special compensatory leave as set forth in 6C1-1.201(4)(c)5.

General Information

  • The workers’ compensation wage benefit generally equals 66 2/3 of an employee’s normal biweekly pay amount. An employee may use personal leave balances to receive a UF paycheck for the full or partial differences between the workers’ compensation wage benefit and his/her normal biweekly pay amount.
  • Workers’ compensation wage benefits are paid directly to the employee by a separate check from the state Division of Risk Management.
  • An employee receiving workers’ compensation wage benefits cannot use more leave than is necessary to receive his or her normal biweekly pay amount.
  • All time spent on leave should be counted toward the employee’s FMLA entitlement if event qualifies.
  • Deductions normally taken from an employee’s paycheck will not be taken from the wage benefit check issued by the Division of Risk Management. Employees using no personal leave or partial leave to supplement their workers’ compensation wage benefit must contact University Benefits at 392-2477 to ensure that all their deductions are covered.

Questions?

  • Contact Workers’ Compensation at 392-4940 or Central Leave Administration at 392-2477 with questions about how to report leave usage while on worker’s compensation.
  • Contact the Workers’ Compensation Office at 392-4940 for questions involving the use of workplace injury leave, workers’ compensation issues, or if you need assistance determining the appropriate amounts of leave to use in conjunction with workers’ compensation payments.
  • Contact Central Leave Administration at 392-2477 or central-leave@ufl.eduwith questions regarding incorrect leave accruals and balance adjustments.
  • Contact University Benefits at 392-2477 for questions involving benefits and premium payment.