Policies

Below are links to some frequently referenced UF policies. For more complete information on UF regulations and policies, please see the UF General Counsel’s website. Employees may also wish to refer to the Employee Handbook.

Acceptable Use of Information Technology Resources

Users of university IT resources must comply with federal and state laws, university rules, regulations and policies, and the terms of applicable contracts including software licenses while using university IT resources.

Breastfeeding in the Workplace

As one of the leading universities in the country that promotes work/life balance for all its employees, UF supports and encourages breastfeeding upon return to work.

Children in the Workplace

Although children are welcome at the university for special events, visits should be limited to exceptions or emergencies.

Compensation

Including information on Wage & Hour Law; Pay for Promotion, Demotion or Reassignment; Perquisites; Visa Status; and more

Drug-Free Workplace

This summary of policies on the use of alcohol and other drugs is provided in response to the Drug-Free Schools and Communities Act Amendments of 1989.

Drug Testing and Commercial Motor Vehicle Operators

Includes the CMVO Drug & Alcohol Policy and the CMVO Safe Drive Policy

Fraudulent or Other Wrongful Acts

Staff and academic personnel with a reasonable basis for believing fraudulent or wrongful acts have occurred have a responsibility to report such incidents to the Office of Internal Audit and should not confront the individuals who may be investigated.

HIPAA

The Health Insurance Portability and Accountability Act (HIPAA) is federal legislation designed to limit gaps in insurance coverage and to improve the privacy of personal health information.

HIV/AIDS

UF assesses the needs of students or employees with HIV infection on a case-by-case basis.

Human Trafficking

The University of Florida prohibits trafficking in persons, procurements of a commercial sex act or the use of forced labor in the performance of a federal award. The consequence of policy violation is termination of employment and criminal prosecution.

Notice of Voluntary Resignation

While we hope your employment with the University of Florida is positive and lasting, should you plan to voluntarily resign from your position, university regulation requires exempt employees to provide their departments with one month’s notice. Non-exempt employees must provide at least two weeks’ notice.

Political Activity

Institutions like UF may not participate in any political campaign or provide anything of value to support or oppose a candidate for public office.

Recruitment and Staffing

Includes information on hiring policies, notices of appointment, TEAMS employment, alternate work locations, outside employment, personnel files and more

Sexual Harassment

UF is committed to maintaining a safe and comfortable workplace and academic environment.

Social Media Use Guidelines and Policy Implications

Information on social media, acceptable use and employee responsibilities

Software Copyright

Derived from U.S. copyright law, the Florida Computer Crimes Act, and legal agreements in the form of licenses and purchase agreements

State Vehicle Seat Belt Use Requirement

All employees must wear seat belts while operating or riding in a state vehicle.

Tobacco

Smoking and tobacco use are prohibited in all facilities and areas of the University of Florida campus with no exception.

Training Attendance

Attendance is typically counted as time worked; employees must get supervisory permission.

Vulnerable Persons

State law requires a state university administrator,upon receiving information from another institution employee, to report known or suspected child abuse, neglect or abandonment.

Workplace Violence

Violent acts, threats (direct or implied), unlawful harassment, verbal or physical abuse, stalking, intimidation, and other disruptive behavior will not be tolerated.