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  • Forms (for Managers)
  • Policies
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  • Below are links to some frequently referenced UF policies. For more complete information on UF regulations and policies, please see the UF General Counsel’s website.

    Acceptable Use of Information Technology Resources

    Users of university IT resources must comply with federal and state laws, university rules, regulations and policies, and the terms of applicable contracts including software licenses while using university IT resources.

    Alternate Work Location

    Working at an approved alternate location instead of physically traveling to a central workplace is a work alternative that University of Florida supervisors may offer to employees when such requests meets the eligibility criteria.

    Breastfeeding in the Workplace

    As one of the leading universities in the country that promotes work/life balance for all its employees, UF supports and encourages breastfeeding upon return to work.

    Children in the Workplace

    Although children are welcome at the university for special events, visits should be limited to exceptions or emergencies.


    Including information on Wage & Hour Law; Pay for Promotion, Demotion or Reassignment; Perquisites; Visa Status; and more

    Disclosure of Campus Security Policy and Campus Crime Statistics

    In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the university makes available to prospective employees its annual security and fire safety report.

    Drug-Free Workplace

    This summary of policies on the use of alcohol and other drugs is provided in response to the Drug-Free Schools and Communities Act Amendments of 1989.

    Drug Testing and Commercial Motor Vehicle Operators

    Includes the CMVO Drug & Alcohol Policy and the CMVO Safe Drive Policy

    Employment Reference Policy

    In keeping with Florida Statutes, Section 768.095, truthful reference information can be provided without fear of liability if the information is factual and without malicious intent or discrimination if provided about former or current employees to a prospective employer at the prospective employer’s request.

    Essential Personnel Emergency Closing Compensation

    There may be times when the University closes due to an emergency and essential personnel are required to work. If non-exempt employees are required to work during an emergency closing, in addition to their normal pay, they will earn one hour of compensatory leave for each hour worked during the emergency closing.

    Fraudulent or Other Wrongful Acts

    Staff and academic personnel with a reasonable basis for believing fraudulent or wrongful acts have occurred have a responsibility to report such incidents to the Office of Internal Audit and should not confront the individuals who may be investigated.


    The Health Insurance Portability and Accountability Act (HIPAA) is federal legislation designed to limit gaps in insurance coverage and to improve the privacy of personal health information.


    UF assesses the needs of students or employees with HIV infection on a case-by-case basis.

    Human Trafficking

    The University of Florida prohibits trafficking in persons, procurements of a commercial sex act or the use of forced labor in the performance of a federal award. The consequence of policy violation is termination of employment and criminal prosecution.

    Marine Operator Drug and Alcohol Testing

    This policy affirms the University of Florida’s commitment to providing an environment free of the abuse of alcohol and the illegal use of drugs and alcohol in accordance with the Drug Free Schools and Communities Act Amendments of 1989, and, specifically, its compliance with the drug and alcohol testing provisions of U.S. Coast Guard’s Drug and Alcohol Testing program as set forth in Title 46 Code of Federal Regulations (CFR) Parts 4, 5 and 16, 33 CFR 95, and 49 CFR Part 40.

    Non-Student Hourly OPS Employment

    The purpose of this policy is to outline employment provisions for all non-student hourly Other Personnel Services (OPS) employees at the University of Florida.

    Notice of Voluntary Resignation

    While we hope your employment with the University of Florida is positive and lasting, should you plan to voluntarily resign from your position, university regulation requires exempt employees to provide their departments with one month’s notice. Non-exempt employees must provide at least two weeks’ notice.

    Political Activity

    Institutions like UF may not participate in any political campaign or provide anything of value to support or oppose a candidate for public office.

    Recruitment and Staffing

    Includes information on hiring policies, notices of appointment, TEAMS employment, alternate work locations, outside employment, personnel files and more

    Sexual Harassment

    UF is committed to maintaining a safe and comfortable workplace and academic environment.

    Social Media Use Guidelines and Policy Implications

    Information on social media, acceptable use and employee responsibilities

    Software Copyright

    Derived from U.S. copyright law, the Florida Computer Crimes Act, and legal agreements in the form of licenses and purchase agreements

    State Vehicle Seat Belt Use Requirement

    All employees must wear seat belts while operating or riding in a state vehicle.


    Smoking and tobacco use are prohibited in all facilities and areas of the University of Florida campus with no exception.

    Training Attendance

    Attendance is typically counted as time worked; employees must get supervisory permission.

    University of Florida Standard Operations

    Our research, teaching and learning, innovation, and well-being all benefit from opportunities for interaction and collaboration. By providing these guidelines, our goal is to help support our university as it continues to thrive as an energetic and vibrant place.

    Vulnerable Persons

    State law requires a state university administrator,upon receiving information from another institution employee, to report known or suspected child abuse, neglect or abandonment.

    Working Remotely Abroad

    In an effort to manage the university’s risk, up-to and including criminal liability for both the employee and the institution, all University of Florida employees must work from their University of Florida office location or their approved alternate work location within the United States, unless previously approved by UFHR and UF Research for an out-of-country research or teaching assignment.

    Working Safely and Maintaining Workplace Health Standards

    The purpose of this policy is to outline the responsibility of all UF employees to work safely and maintain workplace health standards.

    Workplace Violence

    Violent acts, threats (direct or implied), unlawful harassment, verbal or physical abuse, stalking, intimidation, and other disruptive behavior will not be tolerated.