Sick Leave

Sick Leave accruing Academic Personnel, USPS and TEAMS employees begin earning sick leave from the time they are employed; it is credited on the last day of each pay period. There is no waiting period for using sick leave. Employee may only use what is available in the balance prior to future accrual.

Full-time eligible Academic Personnel, TEAMS and USPS employees earn four hours each biweekly pay period, or a number of hours that is directly proportionate to the number of hours in pay status during less than a full pay period. Sick leave for part-time employees is earned in proportion to the amount of time in pay status during each pay period. There is no limit to the amount of sick leave employees may accrue.

Earned sick leave may be approved for time off from work because of your exposure to a contagious disease that may endanger others, for your personal visits to doctors or dentists, and for your personal illness which includes disability caused, or contributed to, by pregnancy.

Sick leave may also be used in reasonable amounts for illness, injury, or death within your immediate family, pending supervisory approval. In instances of a serious medical condition of you or a member of your family, you may be eligible for an extended medical leave of absence under the Family and Medical Leave Act (FMLA) or UF’s Extended Leave of Absence program.

Regardless of the amount of sick leave originally approved by your supervisor, sick leave may be used only in the amount necessary to bring you to your regular FTE, not to exceed the 40-hour workweek.

Medical Certification for Sick Leave

At the discretion of the immediate supervisor or other appropriate authority, medical certification of sick leave use may be required under the following circumstances:

  • When a Academic Personnel, TEAMS or USPS employee’s absences are excessive (what is considered excessive is based on departmental policy, but the policy must be applied consistently)
  • When a pattern has emerged (an example would be employees who consistently call in sick on the Friday prior to a three-day weekend)
  • When an employee has been absent three times in any 30-day period. These absences need not be full days.

Separation from Employment

For Employees Hired Prior To 04/01/2010
If you separate from university employment because of retirement or death, after you have completed at least ten years of creditable service*, you or your beneficiary will be paid for part of your unused sick leave credits. Unused sick leave credits are paid at the rate of 1/4 of unused credits earned, not to exceed an actual payment of 480 hours. If you transfer to a leave-accruing position within the University of Florida, your sick leave balance will be transferred.

After 06/30/2016, no payment for sick leave will be made for any type of separation from employment.

*Time spent on personal leaves of absence does not count toward the requirement for 10 years of creditable service for purposes of sick leave cash-out.

For Employees Hired After 04/01/2010
Employees hired after 04/01/2010 are not eligible for a sick leave payment upon separation.

Sick Leave Pool

The university’s Sick Leave Pool enables employees to combine a portion of their accrued sick leave for collective use. Members of the Sick Leave Pool may be able to draw upon the pool because of personal catastrophic illness or injury.

UF’s Definition of Immediate Family

For the purpose of sick leave use and family medical leave, the university’s definition for “immediate family” is defined as an employee’s spouse, domestic partner, great-grandparent, grandparent, parent, brother, sister, child, grandchild, or the grandparent, parent, brother, sister, child, grandchild, or great-grandchild of the employee’s spouse or domestic partner, or the spouse or domestic partner of any of them. This also includes individuals for whom the employee is the current legal guardian.

Federal (FMLA) Definition of Family

Under the federal Family and Medical Leave Act (FMLA), the definition of family includes the parent, spouse, or child of the employee.

While use of sick leave and extended medical leaves of absence are available for those with family members who meet the University’s definition of immediate family, such absences will not be designated as qualifying under the FMLA unless the family member also meets the federal definition.

Leave Payout through the Special Pay Plan

The Special Pay Plan is a mandatory retirement plan available to salaried (non-OPS) employees for sick and vacation payments at the time of separation. Please note that sick leave cash-out is available only to employees hired prior to April 1, 2010, with 10 or more years of service.