Note that the EEP Policy is a summary of the University of Florida Regulations found here. If the EEP Policy differs in any way from the University of Florida Regulations, the University of Florida Regulations shall supersede the EEP Policy. The Employee Education Program offers opportunities for full-time employees of the University of Florida to take courses at UF and other Florida state universities. TEAMS employees also may take classes at state colleges (formerly community colleges). In all cases, employees must take classes at the qualifying institution closest to their work location.
Please note that the EEP is distinct from the Department of Management Services’ State Employee Education Voucher Program created by the 2001 Florida Legislature. The 2001-02 Appropriation Act prohibits tuition waivers for university employees as used in the past. The EEP is an entirely new and independent opportunity funded from limited existing university resources and is not a condition of employment, but rather a privilege determined solely by the university.
To encourage UF’s faculty and staff to pursue educational opportunities for professional growth and development.
To be eligible to participate in the Employee Education Program, employees must meet the following criteria:
Eligible employees can apply for enrollment for up to six (6) EEP-eligible credit hours of instruction during fall, spring, and summer semesters. Students may enroll in condensed summer semesters, however, the EEP will only cover a maximum of six credit hours during the summer term.
Additionally, a full-time TEAMS employee meeting these eligibility requirements may use this program to enroll at a Florida public college, community college, or vocational technical center closest to their work location. In either case, the EEP will cover a maximum of six credit hours per semester.
It is the sole discretion of the employee’s department chair as to the number of credit hours, up to six, for which an employee may register each semester under this program. Participation in the EEP is not a guaranteed benefit of employment. Employees are permitted to take courses in any discipline and the courses taken by an employee do not have to be job related to their current position.
Participating employees must meet academic requirements and be in an established position on the date fees are due. They must also be admitted to the enrolling institution as a degree or non-degree seeking student. The university will establish the periods of enrollment each semester for employees registering for courses at the University of Florida to be paid for by this program. EEP applications may be submitted early, but course registration may not occur prior to the UF EEP registration period. For Santa Fe College or institutions outside Alachua county, please follow the registration period required by the institution, for the current academic year.
Please note: The EEP will not cover any late fees associated with registration outside of the EEP registration periods described above.
This program does not permit enrollment in thesis, dissertation, internships, directed individual study, individual performance courses, non-credit courses, sponsored-credit programs, off-book programs, correspondence courses, and some distance education course offerings.
To the extent possible, class attendance should be scheduled during non-working hours. If any university employee enrolls for a course during working hours, all time taken during that period, including time taken in traveling to and from classes, will be charged to annual or compensatory leave or leave without pay, unless the work schedule has been adjusted to accommodate the class, subject to approval by the appropriate supervisor or administrator.
Eligible employees may apply for enrollment in up to six (6) credit hours during fall, spring, and summer semesters. Students may enroll in condensed summer semesters, however, the EEP will only cover a maximum of six credit hours during the summer at the University of Florida or another state university (or college) in Florida.
In addition to securing admission to the institution as a degree or non-degree seeking student, the employee must:
The employee’s department chair or division head must certify that:
Grade submission is a continued eligibility requirement. Using the contact information provided on the EEP participant application, EEP participants will be notified by the EEP office with instructions to submit grade performance at the conclusion of each semester in which EEP funding has been received. Note: UF student grades are reported internally. UF students do not report grades, unless a direct request has been made to them by the EEP office.
As a precondition to approving an employee’s request to participate in this program, the university will require the employee to enter into an agreement that requires the following for continued participation in this program:
| ***First instance: the employee will be required to wait one semester before taking classes through the EEP Program |
| ***Second instance: the employee will be required to wait one semester before taking classes through the EEP Program |
| ***Third instance: the employee will no longer be eligible, during the course of their employment with the University of Florida, to participate in the EEP Program. |
| *** No appeals/petitions to this process will be accepted. |
Unless otherwise required by applicable law or regulation, the value of courses in which the employee has enrolled under the provisions of this program will not be used to compute the employee’s base rate of pay or regular rate of pay; however, certain courses may be subject to taxes as defined by the United States Internal Revenue Service. Click here for information.
Please Note: Courses may be subject to taxes as defined by the Internal Revenue Service. The portion of employer-provided tuition assistance that is in excess of $5,250 per year will be taxed as part of an employee’s personal income. This tax assessment is usually entered during the fall, after October and split over two pay periods. Applicable taxes (e.g. Social Security, Medicare, Federal Withholding Tax) are calculated and deducted for the tuition in excess of $5,250 and reduce the employee’s net paycheck for that pay period. Employees are responsible for any individual tax liability that may result from participation in this tuition program and should refer any tax questions to their personal tax advisor.
| ***Matriculation Fees |
| ***Building Fees |
| ***Capital Improvement Fees |
| ***Student Financial Aid Fees (The university will be responsible only for the instate portion of these fees.) |
| ***Application Fees |
| ***Out-of-State Tuition and Fees |
| ***Photo I.D. Fees |
| ***Late Registration Fees (Only assessed if registration or fee payment occurs after the drop/add period) |
| ***Late Payment Fees (Only assessed if registration or fee payment occurs after the drop/add period) |
| ***Material and Supply Fees (Some material and supply fees can be significant. You may wish to determine what these are for your courses of interest before you register.) |
| ***Distance Education or Online Course Fees |
| ***Any other fees not covered by this program as listed in paragraph |
The university will waive the following local fees for students attending UF and the employee will not be eligible for services provided by these fees. These fees will be paid for students attending any other qualifying institution.
*An example of another type of fee for which an employee may be responsible is the “Repeat Course Surcharge” which is levied when a student takes a class for the third time.