As part of the modernization of the University of Florida’s Identity and Access management setup, UF transitioned from primarily using the legacy role request system (home-grown myUFL system in PeopleSoft ARS) to UF SailPoint IdentityNow in September 2024. There are a few changes to existing processes, procedures and access methods. Please visit the IAM FAQ page for answers to some commonly asked questions.
Email Notifications: As role requests are submitted, approved or denied, Requesters (DSAs), Governance Groups (Approvers) and Role Recipients will receive email notifications from UF SailPoint IdentityNow <sailpoint-no-reply@it.ufl.edu>. This is not spam so users can confidently open these emails.
New Courses and Instruction Guides: Below Security Role Requesters (DSAs), Primary Requesters (Primary DSAs) and Governance Groups (Approvers) will find three new courses, instruction guides and other resources for using UF SailPoint IdentityNow.
Informational Sessions: Identity & Access Management hosted SailPoint sessions for Role Requesters and Governance Groups. Recordings of these session can be accessed and shared:
UF SailPoint First Time Login
UF IT: Identity & Access Management
UF Computing Help Desk
352-392.HELP (4357) helpdesk@ufl.edu | website
Role Request System Guides
All Users: Requesters, Primary Requesters and Governance Groups
Requesters and Primary Requesters
Primary Requesters (Primary DSAs)
- Request Role Removal
- Complete Certification Campaigns
- Reassign Certification Campaigns to Another Requester
Governance Groups(Approvers)
Departmental Security Administrators (Requesters)
- Account Code Security DOCX
- ePAF Override DOCX
- Grants Proposal Workflow Setup DOCX
- HRMS Department Security DOCX
- Requesting Academic Activities Reporting Security DOCX
- Requesting Careers at UF Security DOCX
- Requesting Effort Reporting Security DOCX
- Requesting Grants DeptID Security DOCX
- Requesting SIS Academic Security DOCX
- Running DSA Reports in Enterprise Reporting DOCX
- Time and Labor Security DOCX
Training
To register for online courses in myTraining, navigate to mytraining.hr.ufl.edu. From the myTraining Dashboard, you can search for courses using the Activity Search field in the upper left hand corner. Just type the course name, course ID or a keyword and then click Search.
After you’ve registered for training, your current enrollments display in the Training list found on the Dashboard page. To begin an online course, click the green Start button.
You can also access myTraining from myUFL using the following navigation:
Main Menu > My Self Service > Training and Development > myTraining
New UF SailPoint IdentityNow-Specific Courses
Requesters (DSAs), Primary Requesters (Primary DSAs) and Governance Groups (Approvers) are encouraged to take the relevant IAM course for UF SailPoint IdentityNow. After completing the course, please contact UFIT IAM with any questions regarding the transition to UF SailPoint IdentityNow.
BRG900 and BRG300 courses were retired on September 11th. The IAM100 and IAM300 courses are now the required training for new Requesters and Governance Group members after the launch of UF SailPoint IdentityNow. Current DSAs and Approvers will not be required to take the new IAM100 and IAM300 courses, but it is strongly encouraged.
IAM100: Security Role Requester
This interactive session reviews the topics and skills necessary to serve as a UF Department Requester (DSA). This class is required to obtain the UF_SEC_REQUESTOR role. NOTE: To become a DSA, you must also complete a DSA Authorization Form and have it signed by your appropriate Vice President, Dean, Director or Department Chair.
IAM300: Governance Group
This interactive session reviews the topics and skills necessary to serve as a UF Security Governance Group member (or Conflict Approver) for security authorization roles. This class is required to obtain the role. NOTE: A signed Approver Authorization Form must be on file prior to becoming a Security Approver or Conflict Approver.
Security Roles
Lists and descriptions of all UF security roles may be found on the Identity & Access Management website.
Roles needed to perform DSA duties:
- UF_SEC_REQUESTOR
- UF_ER_USER
Roles needed to perform Security Approver duties:
- UF_SEC_APPROVER
- UF_ER_USER
Other Resources
Contact Information
UF Computing Help Desk: 392-HELP helpdesk@ufl.edu | website