Compliance Training
The University of Florida is committed to pursuing its academic mission in compliance with established federal, state and local rules, regulations, policies and procedures. By ensuring compliance, not only does our institution become a safer, more hospitable place to work and learn, but we also lower the risk of being financially penalized, including loss of funding for important research opportunities.
Many of the university’s compliance efforts have a required training component. Categories of compliance training include training for IT employees with access to sensitive data, employee training related to regulations of the Environmental Protection Agency, Social Security number and identity theft training, as well as other research compliance training. Various UF departments and training providers are responsible for conducting compliance training based on their areas of responsibility.
UF Training & Organizational Development partners with other training providers and departments in order to centralize information and record-keeping related to compliance training efforts.
Available as an on-demand online course through myTraining
Every employee of the university (faculty; TEAMS/USPS; and all OPS)—that is, anyone who receives a paycheck from the University of Florida—is expected to complete this training. New hires are expected to meet this training requirement within the first 30 days of employment. Training is expected of all faculty and staff every two years.
Available as an on-demand online course through myTraining
Every employee of the university (faculty; TEAMS/USPS; and all OPS)—that is, anyone who receives a paycheck from the University of Florida—is expected to complete this training. New hires are expected to meet this training requirement within the first 30 days of employment. This training is only required to be taken once.
Animal Care Services
Available as an on-demand online course through myTraining
ACS Orientation is replacing the Animal Awareness (ACS800) as of August 1st. This is an instructor-led orientation and will go over Animal Care Services’ policies and procedures. Completion of this course is required before access to animal facilities is granted.
Available as an on-demand online course through myTraining
This online course will provide participants with an introductory overview of the policies and procedures related to working within the vivarium at the Cancer/Genetics Research Complex (CGRC). Requirements for personal protective equipment will be reviewed, as well as how to properly enter and exit the facility and how to operate equipment. Prior to gaining access to the CGRC vivarium, participants must pass a graded assessment, which is available at the conclusion of the course.
Available as an on-demand online course through myTraining
This online course will provide an introductory overview of the policies and procedures related to working within the vivarium at the Biomedical Sciences Building (BMS). Requirements for personal protective equipment will be reviewed, as well as how to properly enter and exit the facility and how to operate equipment. Prior to gaining access to the BMS vivarium, participants must pass a graded assessment, which is available at the conclusion of the course.
Available as an on-demand online course through myTraining
This online course will provide an introductory overview of the policies and procedures related to working within the vivarium at the McKnight Brain Institute (MBI). Requirements for personal protective equipment will be reviewed, as well as how to properly enter and exit the facility and how to operate equipment. Prior to gaining access to the MBI vivarium, participants must pass a graded assessment, which is available at the conclusion of the course.
Available as an on-demand online course through myTraining
This online course will provide an introductory overview of the policies and procedures related to working within the rodent rooms located in the Communicore Building. Requirements for personal protective equipment will be reviewed, as well as how to properly enter and exit the facility and how to operate equipment. Prior to gaining access to rodent rooms located in the Communicore Building, participants must pass a graded assessment, which is available at the conclusion of the course.
Available as an on-demand online course through myTraining
This training provides a brief overview of the ABSL research facilities within the Communicore Building. This training is required for those individuals who need access to the ABSL research facilities within the Communicore Building. Facility access will not be granted until training has been completed. Participants must pass a graded assessment, which is available at the conclusion of the course.
Available as an on-demand online course through myTraining
This training course is intended for University of Florida faculty, staff and students involved with research, teaching or testing with live animals not housed in facilities managed by Animal Care Services. This course is provided to summarize the responsibilities of those individuals using animals and to raise awareness of the regulations and policies regarding the use of animals at UF.
Clinical and Translational Science Institute
Available as an on-demand online course through myTraining
Obtaining informed consent from each potential subject is required by law before a person may participate in a clinical study. Informed consent is one of the most important responsibilities a study team undertakes, ensuring that every potential participant reads, understands, and signs an informed consent form before participating in a study. This training is intended to give research team members certain skills when designing, constructing, and obtaining an informed consent.
Available as an on-demand online course through myTraining
It is the responsibility of the Principal Investigator (PI) to ensure that all aspects of a clinical trial are carried out in a safe and ethical manner, while maintaining compliance with federal, state, and local regulations. A cornerstone of these activities is the informed consent process. This course reviews the process for teaching, training, and supervising those who will be responsible for obtaining informed consent.
Available as an on-demand online course through myTraining
This course covers the basics of clinical research, maintaining documentation, data collection, recruitment and retention, adverse events, processing and handling samples, protocol-specific patient activities, budgeting and billing, monitoring and auditing, and closing a study.
Department of Animal Sciences
Available as an on-demand online course through myTraining
This course provides an introduction to safe handling practices observed by the Federation of Animal Science Societies, the Department of Animal Sciences, and the University of Florida. All faculty, staff, graduate students, and volunteers that handle beef cattle must be knowledgeable in handling practices and any other practices specific to the appropriate business unit before animal interaction. Following completion of this course, additional live animal handling skills specific to the beef unit will be provided. All participants must demonstrate these skills during an assessment by the unit supervisor. Successful completion of this course and demonstration of handling skills are required before any animal interaction occurs.
Available as an on-demand online course through myTraining
This course provides an introduction to safe handling practices observed by the Federation of Animal Science Societies, the Department of Animal Sciences, and the University of Florida. All faculty, staff, graduate students, and volunteers that handle dairy cattle must be knowledgeable in handling practices and any other practices specific to the appropriate business unit before animal interaction. Following completion of this course, additional live animal handling skills specific to the dairy unit will be provided. All participants must demonstrate these skills during an assessment by the unit supervisor. Successful completion of this course and demonstration of handling skills are required before any animal interaction occurs.
Available as an on-demand online course through myTraining
This course provides an introduction to safe handling practices observed by the Federation of Animal Science Societies, the Department of Animal Sciences, and the University of Florida. All faculty, staff, graduate students, and volunteers that handle horses must be knowledgeable in handling practices and any other practices specific to the appropriate business unit before animal interaction. Following completion of this course, additional live animal handling skills specific to the horse unit will be provided. All participants must demonstrate these skills during an assessment by the unit supervisor. Successful completion of this course and demonstration of handling skills are required before any animal interaction occurs.
Available as an on-demand online course through myTraining
This course provides an introduction to safe handling practices observed by the Federation of Animal Science Societies, the Department of Animal Sciences, and the University of Florida. All faculty, staff, graduate students, and volunteers that handle pigs must be knowledgeable in handling practices and any other practices specific to the appropriate business unit before animal interaction. Following completion of this course, additional live animal handling skills specific to the swine unit will be provided. All participants must demonstrate these skills during an assessment by the unit supervisor. Successful completion of this course and demonstration of handling skills are required before any animal interaction occurs.
Available as an on-demand online course through myTraining
In order to ensure the Department of Animal Sciences is in compliance with federal, state, and university regulations, this annual training is required of all employees within the department’s agricultural units and any others deemed necessary. The video materials within this course are provided by the Environmental Protection Agency as a general right-to-know and training module for those handling restricted-use pesticides. Additional right-to-know materials are available from the unit manager.
Division of Sponsored Research
Available as an on-demand online course through myTraining
The course provides an overview of individual research conflicts of interest and disclosure requirements for UF Investigators. The U.S. Public Health Service regulation for objectivity in research, other sponsor requirements, and relevant UF Policies are included. This course is required for Investigators (anyone responsible for design, conduct or reporting) working on PHS funded research. Participants must pass a graded assessment, which is available at the conclusion of the course.
Environmental Health & Safety
For a current list of available online and instructor-led training sessions for UF employees, students, and volunteers visit the Environmental Health and Safety’s Training page.
Institutional Review Board
Available as an on-demand online course through myTraining
This training provides an overview of information regarding human subject research regulations, focusing on the process of the UF IRB protocol submissions and the requirements for Principal Investigators and related study staff. Completion of this training is required for submission and participation in protocols reviewed by a UF IRB (IRB-01, 02, and 03).
Available as an on-demand online course through myTraining
This training provides details that every investigator or study staff member needs to know regarding when to set up a tissue or data bank, how to maintain that bank, and what the responsibilities are when conducting research when the bank is the source of information for that future research.
Office of UF Information Security & Compliance
Available as an on-demand online course through myTraining
The purpose of this training is to support a security conscious environment that begins with educating our UF community about restricted data, the cloud and sharing, and common cyber security risks and strategies to protect your digital identity and university data. Completion of this course is required within 30 days for new hires and must be retaken on an annual basis.
Office of Physician Billing Compliance
Available as an on-demand online course through myTraining
The focus of this training is Physician Billing Compliance. This is a mandatory training to be completed by College of Medicine employees. This training includes a review of the College of Medicine Code of Conduct, documentation guidance, Conflict of interest, Fraud, Waste, and Abuse as well as the Medicare Parts C and D General Compliance training.
Available as an on-demand online course through myTraining
The focus of this training is Physician Billing Compliance. This is a mandatory training to be completed by all new College of Medicine staff and non-billing faculty. It provides an overview of the College of Medicine Code of Conduct, Conflict of Interest policies, Billing Compliance, Medicare Parts C&D, and Fraud, Waste, and Abuse required content.
Office of Clinical Research
Available as an on-demand online course through myTraining
This is a certification course required for research staff who need access to the UF OnCore Clinical Trial Management System.
Available as an on-demand online course through myTraining
This training presents very basic information about federal, state, and University of Florida rules and regulations that affect UF clinical research patient care billing policy and procedures. This training is required on a biennial basis for all UF faculty and staff who conduct UF research involving human subjects and clinical services.
Available as an on-demand online course through myTraining
This training presents information about billing for medical device studies.
Records Management
Available as an on-demand online course through myTraining
As a public agency, the University of Florida and its employees are required to document the disposal of public records as stipulated by Florida’s Public Records Law (Chapter 119), Public Records Scheduling and Disposition (Chapter 1B-24, F.A.C.), and related University policies, procedures, and guidelines. This introductory training describes the records management life cycle, introduces guidelines for the destruction or preservation of University records, and discusses relevant policies, procedures, and legislation related to public records.
UF Compliance and Ethics (UFCE)
Available as an on-demand online course through myTraining
All UF employees are required to take this training (Compliance and Ethics: Doing Your Part for the Gator Good) upon hire and every two years. An updated version was implemented in October 2020. This course is a compliance course required by the Board of Governors (BOG). The course content describes the structure of UF’s compliance and ethics program and why the program is important. It discusses the Florida Code of Ethics and some of the responsibilities UF employees share and explains how to report any compliance and ethics concerns.
Available as an on-demand online course through myTraining
YCS800 is a required course for all staff and volunteers involved in University of Florida-affiliated programs/activities involving individuals under the age of 18, as the University of Florida places the utmost importance on creating a safe and secure environment for minors engaged in UF-affiliated youth programs or events, and for its employees. The training has been developed to equip individuals with the knowledge to:
- Employ strategies to provide a safe environment for youth/minors,
- Recognize the different types and signs of child abuse, and
- Properly respond to incidents involving youth and/or report known or suspected child abuse
UF Privacy Office
Available as an on-demand online course through myTraining
This training module is required for all members of the workforce* in UF’s medical components and their affiliated entities, whether they have access to health information or not. It presents very basic information about federal (HIPAA) and state information privacy and security regulations.
*The workforce includes faculty, resident/fellows, staff, students, volunteers and third parties under the direct control of UF, both temporary and permanent, whether paid or not.
To conduct human subject research at UF or to use the Institutional Review Board (IRB) as a Privacy Board for research review, all principal investigators, co-principals, sub-investigators, research coordinators and staff with access to research-related health information must complete this training module before research documents are submitted.
NOTE: If you are involved in human subject research, you should complete this module and IRB Training (IRB803).
Available as an on-demand online course through myTraining
The Family Education Records and Privacy Act (FERPA) is complicated by itself; add Florida statutes and UF policies related to academic information, and it’s easy to see why mistakes may be made. If you handle student information, this training is for you!
Available as an on-demand online course through myTraining
Designed specifically for UF faculty, this course will provide a very brief and basic overview of FERPA and other student privacy rules. Throughout this course, the following topics will be covered:
- Key privacy issues related to student records
- Core elements of state and federal education privacy laws
- Commonly used terms related to education records and privacy
- When to ask an expert for advice or help with a student record issue or question
Available as an on-demand online course through myTraining
UF actively limits and protects the personally identifiable information, which includes SSNs, cardholder data, consumer reports and similar financial data. The federal Red Flags Rule requires certain entities to implement an Identity Theft Prevention Program which includes training individuals about how to identify, detect and respond to a “red flag” or indication of potential identity theft. Lastly, Florida Public Records Law limits state agencies’ use or collection of SSNs for purposes authorized or mandated by law or pursuant to a business imperative. This module provides Identity Theft Prevention training and acceptable use and collection of SSNs. This course must be retaken on an annual basis.