CXUF SPEAKER BIOS FIND YOUR CONFERENCE GROUP (YCG) RESOURCES
DAY 1 – WEDNESDAY, NOVEMBER 15 DAY 2 – THURSDAY, NOVEMBER 16
Dr. Jill Sonke – “Building a Healthier Tomorrow with the Arts”
Director of Strategic Initiatives, Center for Arts in Medicine
University of Florida College of the Arts
Introductions and team building. Great time to discuss your take-aways from the opening keynote speaker.
You’ve worked with your supplier for months and finally have a signed contract. The hard part is over and now everything will work out right? We hope so but unfortunately that isn’t always the case. This session will cover how to write a scope of work so both parties know the expectation, the lifecycle of a contract and how to manage your contract (hint, managing a supplier is a lot like managing an employee!)
Category: Finance
Prerequisites: Yes – This workshop is for UF Staff and faculty who need to purchase services (this is not subcontracts for Contracts and Grants)
Level: Intermediate
What sets your team or unit apart from others at UF, from other universities, within your field and beyond? Your “employee value proposition,” or EVP, comprises the unique benefits that employees gain in return for the skills and talent they bring to your organization. As we all double down on our efforts to find and keep top talent, we invite you to join us to learn more about the work the UFHR team is doing to assess and market UF’s unique EVP. Come prepared to discuss your individual area’s unique values and strengths that can set your organization apart from others during this time of competitive recruiting.
Category: Human Resources
Prerequisites: Yes – Recruitment needs for their area, unique features of their department or unit
Level: Intermediate
RA III and Assistant professor in the College of Engineering presenting together to discuss expectations from both the RA and the PI perspective during proposal preparation. Heather, the research assistant, will discuss what is needed from the faculty member for an efficient and low-stress proposal submission and James, the faculty member, will discuss what level of help and guidance is helpful during proposal preparation and what is expected from his perspective from me, the RA. Heather will discuss the importance of keeping with internal deadlines both within the individual department policy and UF policy (DSP). Finally, together we will discuss the necessity for the budget and budget justification to be the first item constructed and finalized before any other document, especially for more complex proposals such as DARPA.
Category: Sponsored Programs
Prerequisites: None
Level: Beginner
Our presentation delves into the often overlooked yet immensely powerful force of joy in the workplace. In this engaging session, we will explore how cultivating joy can significantly enhance employee satisfaction, well-being, and overall organizational success.
Discover how joyful workplaces foster a positive culture, fostering creativity, innovation, and collaboration. Learn about practical strategies to infuse joy into daily work routines, sparking enthusiasm, and fueling motivation. Explore the connection between joy and employee engagement, productivity, and retention, uncovering the tangible benefits for individuals and organizations alike.
Through compelling anecdotes, research-backed insights, and interactive discussions, we will uncover the key components of joyful workplaces and explore actionable steps to cultivate joy in your own professional environment. Leave with a renewed sense of purpose and a toolkit of practical techniques to create a workplace where joy thrives, leading to increased fulfillment, satisfaction, and success for all.
Category: Leadership
Prerequisites: None
Level: Intermediate
We will share the story of how our team implemented a project management software to organize our work, visualize team members’ workloads, and create an interactive timeline for projects. While we use Asana, the principles we share will be applicable to all project management software, including Microsoft Planner (free to UF employees). We will discuss how we interviewed our team members about their work process, selected a software, and developed a best practice guide and trainings. We will outline our process for creating prototype projects, collecting feedback, and gradually implementing the software. Project management software gives a big picture view of projects, documents every step taken, and allows you to create replicable workflows and project templates. This presentation will cover the benefits of this type of software and will offer participants insight into best practices for implementing a platform so that it is used to its fullest potential.
Category: Human Resources, Finance, Sponsored Programs, Leadership
Prerequisites: None
Level: Intermediate
In his book, business researcher and consultant Jim Collins uses this “Hedgehog Concept” to help teams understand how to move their missions from “Good to Great”. The concept is based on a Greek parable: “The fox knows many things, but the hedgehog knows one big thing.” In relation to organizations, Collins proposes that teams that use a “fox” mentality may be less focused in their efforts while “hedgehogs” excel in their singular pursuit of excellence at one goal. This presentation will explore this concept, specifically with regard to how teams can identify and coalesce around their singular goal. These conversations can be challenging to focus and sometimes fraught with competing ideals. We will also explore the use of Chalk Talks as an innovative strategy to help teams sift through complex conversations in a productive manner.
Category: Leadership
Prerequisites: None
Level: Beginner
A community of practice is formed by people who engage in a process of collective learning in a shared domain. Focusing on the people, the social structures, and their identities, enables us to learn with and from each other and create an ecosystem that supports one another while providing the opportunity for employees to thrive.
Category: Leadership
Prerequisites: None
Level: Beginner
Have you ever wondered what tools and organizational strategies are recommended for proposal development? What best practices should you use when working with your faculty, teams from across campus, and teams from outside UF? Come join us to discuss your experiences and learn from each other. This presentation will provide an overview of units at UF to consult when developing proposals, identify the tools that exist at UF for Faculty and Research Administrators, and take a deep dive into the organization of large proposals. Expect to participate in a hands-on activity to put your knowledge into practice. You will leave this presentation with tools that have been tested and examples for future use and adaptation.
Category: Sponsored Programs
Prerequisites: Completion of RSH202 and RSH203
Level: Intermediate
Leveraging data to make good business decisions is a hot topic. We all know we should be using data, but many of us struggle to understand the data we have and find the data we need. How do we build an environment in which employees are able to see what data is available, understand what it means, and request access, all while making sure that the university’s information is kept secure? How do we even know if the data we have is reliable? The answer is Data Management and Governance, and the University has been working on its data strategy as part of the Empowering UF initiative. In this session we will talk about the importance of data governance, what the University is doing to promote good data governance and data management, and how this will help users like you find the data you need.
Category: Finance, Human Resources, Sponsored Programs
Prerequisites: None
Level: Intermediate
Discuss your learning, create a visual and submit by 8pm on November 15th.
Recap Day 1, highlights for Day 2
I would like to present the importance of providing a business justification/purpose for an official business purchase and to explain the difference between the description of goods/services and the business justification.
Providing a business justification/purpose upfront will streamline and speed up the procurement process.
Recognize the difference between a business justification and the description of goods/services being procured and be able to communicate the importance of business justification to the department/unit stakeholders.
Category: FINANCE
Talk of artificial intelligence (AI) is everywhere! In this poster designed for AI beginners, we will talk about the resources available from UF HR Training & Organizational Development that can help you apply AI tools to your workflow. During the poster session, we will provide a hands-on demonstration and practical example of an exciting AI tool, allowing you to witness the power of AI firsthand.
Category: GENERAL
This poster session will give a quick overview on some behavior design basics. Start small to start being better than you were, every day! We’ll even help you frame your aspiration to identify a goal or desired outcome, and possible challenges to attaining your aspiration. Better than we were: Woop, If/Then it is!
Category: HUMAN RESOURCES
OKRs, or Objectives and Key Results, is a quarterly goal-setting framework to define, track, and measure personal and organizational objectives. Through weekly transparent reporting, OKRs promote individual and team growth by aligning efforts, prioritizing tasks, monitoring performance, and encouraging ambitious goal-setting. Although frequently used in tech (i.e., Google, Amazon, Spotify, Netflix), OKRs have not been typically implemented in academia. The CMI Lab at the IC3 aims to create an OKR culture. As a grant-funded lab, we are committed to deadline-driven milestones with limited budget and limited workforce of faculty, full- and part-time staff, and students. We must balance academic and research goals, ensure individuals are invested in the organization, divide established grant goals into quarterly tasks, quantify qualitative performance, and align tasks with graduation and promotion requirements. We will discuss implementation of OKRs within our academic lab setting and share our successes and challenges in building an OKR-oriented culture.
Category: LEADERSHIP
Taking experiential learning and leadership to a new level. With multiple forms of experiential learning, how can we reach new engagement levels with students for their leadership development? Let’s take a tour of our competency-based experiential learning approaches that make our leadership development programs rich and impactful.
Category: LEADERSHIP
Setting up and managing your sponsored award is like constructing and maintaining a home. A strong foundation of knowledge at setup will streamline future management.
Category: SPONSORED PROGRAMS
The power of gratitude is backed by compelling scientific data that demonstrates its effectiveness as a remedy for stress and anxiety, motivator of peak performance, and builder of meaningful relationships. Clinically-tested practices backed by neurological evidence can be applied to cultivate your sense of gratitude. One of the most impactful ways of expressing gratitude is through giving and receiving feedback. During this poster presentation, we will briefly explore diverse styles and exercise personal approaches for embracing gratitude and conveying productive feedback, with the aim of creating a culture of appreciation and unleashing your team’s full potential.
Category: GENERAL
As you consider investing in tomorrow, you may have realized the journey in building a long successful career has had many challenges. In this session we will share what we do to see the bright side and move forward to find a positive in the sea of stress, anxiety, and pressures in the daily grind. Join us as we discuss what we have learned through emotions of change, critical conversations and continue to learn along the way to overcome challenge.
Category: LEADERSHIP
When you review a Request for Proposals (RFP) and notice a requirement for “representations and certifications,” do you just upload them into UFIRST? What about if you see language that states, “A sample contract is attached, and you must provide exceptions at the time of proposal?” Successful proposal submission requires research administrators to have a strong understanding of the sponsor’s requirements. Some RFPs include representations, certifications, or acceptance of contractual terms at the time of proposal, any of which may require additional review by DSP.
Category: SPONSORED PROGRAMS
Learn about the strides UF has made over the past two decades in sustainable development on campus. Dustin Stephany will discuss how green building certification programs, such as LEED and WELL, have helped establish sustainability metrics and shaped design standards for UF projects. He will discuss the impacts of sustainability strategies on building performance and occupant well-being for various building types. The integration of green building strategies affects broader campus development, community engagement, and the shaping of societal values. Don’t miss this opportunity to explore how sustainability is continuously evolving and driving positive change for a greener future.
Category: GENERAL
Discover how departments can streamline vendor payments by improving communication and resolving payment issues. Join our poster session to explore practical strategies for assisting vendors in understanding payment timelines and addressing payment concerns efficiently. Learn how departments can enhance vendor relationships and operational efficiency through effective interventions. Uncover actionable best practices for successful vendor payment management.
Category: FINANCE
This session provides university departments/users with actionable insights on leveraging the myUFL Marketplace to assist vendors in submitting accurate invoices. Learn how to streamline the invoice submission process, ensuring vendors’ payments are prompt and efficient.
Category: FINANCE
Join this session to discover strategies for aiding new suppliers in effectively navigating the UF system. Explore ways to ease the onboarding process, ensuring seamless interactions and collaborations between suppliers and the university.
Category: FINANCE
Make travel easier through UF GO’s booking tool. Join us for tips and tricks to streamline bookings. In this poster session, you will learn the features that make this booking tool a seamless experience when booking travel.
Category: FINANCE
As professionals our days are filled with communication, such as emails and conversations. We have learned to respond with ease, often on autopilot. But when conversations include disagreements, conflicts, differences in perspectives, emotions, or delivering unpleasant news communication can become anything but easy. As humans we are hard wired to avoid pain or anything cognitively taxing, but avoidance causes us stress and affects productivity.
Why embrace difficult conversations?
To reduce stress and achieve professional goals. There is a direct correlation between achieving professional success and the amount of difficult conversations that one is willing to have. This is true in relationships, happiness, leadership, and career success. Mastering the art of managing difficult conversations is a skill set that improves work performance, achievement of professional goals, and quality of life.
This dynamic interactive workshop provides the tools, techniques, and practice to handle any challenging conversation like a master manager.
Category: Human Resources, Leadership
Prerequisites: No
Level: Intermediate
Learn effective influence strategies from leaders who demonstrate that leadership is intentional influence. Knowing how to motivate and enable others to change may be the most crucial leadership skill you’ll ever acquire. Learn how to identify the personal, social, and structural levers influencing motivation and ability—the Six Sources of Influence®, and how to work these levers for directed behavior change.
Category: Leadership
Prerequisites: None
Level: Beginner
Take a closer look at some of the elements of budgeting for sponsored programs proposals that tend to give research administrators pause. Walk through budgeting scenarios and review best practices on the pre-award side, and make connections to how those practices can impact award management on the post-award side. Navigate through cost categories to build a seaworthy budget that will help your award management be smooth sailing. Share your experiences in preparing and administering a budget with the group.
Category: Sponsored Programs
Prerequisites: Completion of RSH260 and RSH203
Level: Intermediate
You will learn how to troubleshoot, install, and delete behaviors using world-class tools and behavioral design models from leading scholars and thinkers in the fields of willpower, habit formation, procrastination, and behavioral design.
If you have tried to change before and failed #no-big-deal. There are no perfect human beings and you nor I will be the first. Change can be hard, but it’s typically not a character flaw, it’s often a design flaw.
We will teach you how to design for the behaviors you do and don’t want in your life. Whether your aspiration is to be happier, lose weight, reduce anxiety, exercise more, eat healthier, help others, or just be the best version of yourself the tools and models we review will help.
Expect many real-life practical examples of how to move from theory to practice to mastery.
This presentation will help you reach your aspirations. Let’s go! 🙂
Category: Human Resources
Prerequisites: None
Level: Beginner
A deep-dive collaboration discussion and interactive session to learn best practices across systems (MyAssets and Space Inventory & Allocations System (SPIN)) to assist with completing in an efficient, effective, and timely manner the Board of Governors required annual inventory of capital assets. Also, we will share knowledge and demonstrate how to use electronic tools to locate, scan, and upload capital assets. Teach management strategies to account for all university properties, plus, capture information about the utilization of certain space as part of this Space inventory requirement. Discuss lessons learned about how to avoid pitfalls on improper disposal of assets and correct reporting on the use of space. This crisscross tutorial promotes the connected use of two systems to for better outcomes.
Category: Finance
Prerequisites: No
Level: Beginner
Provide a foundation for equitable pay practices with useful market-based salary information necessary to support pay decisions for employees and hiring managers. By exploring the salary structure designed to allow flexibility to adjust pay based on external market benchmarks for individual jobs as well as an individual’s skills, experience, and performance. This session demonstrates our commitment to administering pay decisions under a formal program centered on a Total Rewards approach to pay.
Category: Human Resources
Prerequisites: No
Level: Intermediate
Using a case study, this session will look at best practices and helpful tips for successfully planning and managing international sponsored projects.
Category: Finance, Sponsored Programs
Prerequisites: None
Level: Beginner
The presentation will focus on what happens after a proposal is approved for funding. Specifically, contract negotiation and execution to award set-up. The program will empower Departments to utilize tools that help expedite award integration. We will troubleshoot recent trends and provide an opportunity for the audience to discuss how to overcome barriers. The goal is to have access to the approved funding faster.
Category: Sponsored Programs
Prerequisites: No
Level: Beginner
A few years ago, the University of Florida stated a bold vision to be a national leader in the application of AI. This initiative has already transformed our workforce and positively impacted virtually every department across campus. As AI technology rapidly advances and AI-supported tools become more readily available to faculty, staff, and students we have an opportunity to leverage innovation to enhance operational efficiency and drive productivity.
Join me for an interactive workshop on “”Maximizing the use of Technology and AI in Administrative Roles,”” where we explore how leveraging cutting-edge technologies can revolutionize administrative functions.
Discover how technology helps to automate mundane, repetitive tasks that drain valuable time and resources liberating administrative professionals from monotonous manual work, optimizing efficiency, reducing errors, and making data-driven decisions. By incorporating technology and AI into administrative roles thoughtfully and strategically, organizations can unlock the potential for increased efficiency enabling administrative professionals to focus on higher-value tasks and contribute more effectively to successful outcomes.
Category: Human Resources, General
Prerequisites: None
Level: Beginner
The UF College of Medicine (COM) includes 1600 faculty, including physicians and scientists, whose roles span the tripartite missions of patient care, teaching, and research. The COM faculty includes 39.6% women. While over 50% of medical school classes nationwide are women, women advance more slowly than their male counterparts and often fail to achieve the highest ranks in our profession. Most of the challenges COM women faculty face, including imposter syndrome, burnout, and balancing home and work responsibilities, are common to all academic faculty, and indeed, are faced by women in all professions.
This workshop will highlight the strategic approach taken by the UF College of Medicine to build a community of women and develop resources to be responsive to the needs of women faculty, now and in the future.
Category: Human Resources
Prerequisites: Yes – Background reading on challenges women face in the workplace including imposter syndrome and burnout.
Background reading on faculty retention in academic medical centers.
Zimmermann EM, Mramba LK, Gregoire H, Dandar V, Limacher M, Good ML. Characteristics of faculty at risk of leaving their medical schools: an analysis of the StandPoint™ faculty engagement survey. Journal of Healthcare Leadership 12:1-10, 2020. PMID: 32021533
Level: Beginner
Associate Provost for Strategic Initiatives and Inaugural Director, AI2 Center
Closing session and prize drawing